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Added 11 mins ago
Wireless Sales Consultant
Staples Retail
Richmond, BC
Part-time
As a Wireless Sales Consultant, you are a champion of the customer experience in the wireless department. You enable our work, learn, and grow culture for our customers and associates.…
Added 11 mins ago
Sales Associate
Staples Canada
Richmond, BC
Part-time
Engage with and sell to all our customers by offering tailored products and services using all tools and techniques available in our selling model to anticipate and meet future customer…
Added 26 mins ago
Project Manager 1
University of Victoria
Victoria, BC
Full-time
Reporting to the Associate Director, Project Management Services (PMS), or the Manager, Interior Modification Services, the Project Manager 1 (PM1), with guidance and direction from their…
Added 26 mins ago
Associate Advisor
RBC Dominion Securities
Ottawa, ON
Full-time
As an Associate Advisor, you will work with the Investment Advisor team and be responsible for providing proactive advice and support to our clients and the Investment Advisor, helping…
Added 26 mins ago
Associate
RBC Dominion Securities
Ottawa, ON
Full-time
The RBC Dominion Securities branch in Ottawa is looking for a resourceful, efficient and collaborative individual to join our Team as an Associate.
Added 26 mins ago
Associate Advisor
RBC Dominion Securities
Ottawa, ON
Full-time
As an Associate Advisor, you will work with the Investment Advisor team and be responsible for providing proactive advice and support to our clients and the Investment Advisor, helping…
Added 26 mins ago
Associate
RBC Dominion Securities
AB · Edmonton, AB
Full-time
The Dominion Securities Branch in Edmonton is currently seeking an Associate to join an advisory team. By joining the team, you will participate in growing the business by providing…
Added 27 mins ago
Private Banking Associate (International Private Banking)
RBC
Vancouver, BC
Full-time
Customer Knowledge, Customer Service, Customer Service Management, Group Problem Solving, Identifying Sales Opportunities, Interpersonal Relationship Management, Oral Communications,…
Added 27 mins ago
Customer Experience Associate
TD
Vancouver, BC
Part-time
…relationships with our customers by performing a broad range of customer service transactions and providing information and advice on services, products, and solutions to existing or…
Added 27 mins ago
Associate Financial Advisor
CIBC
BC
Full-time
…you’ll make a meaningful difference in our clients' lives. As an Associate Financial Advisor, you’ll form a deep understanding of your personal and small business clients’ needs as you…
Added 27 mins ago
Part Time Sales Associate
Columbia Sportswear Company
Tsawwassen, BC
Part-time
As a Retail Associate, you serve as a brand ambassador and ensure exceptional in-store experiences through positive customer interaction. Within this role, you will employ your natural…
Added 27 mins ago
Retail Store Associate Part time Marshalls - East Hills
The TJX Companies, Inc.
Calgary, AB
Part-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
Added 41 mins ago
Investment Associate
Royal Bank of Canada
Ottawa, ON
Full-time
…Private Wealth of RBC Dominion Securities. As an Investment Associate, you will play a critical role in executing investment trades, managing portfolio rebalancing, and ensuring optimal…
Added 53 mins ago
Retail Sales Associate Part Time Winners - Stavanger Drive
TJX Canada – Winners, Marshalls, HomeSense
St. John's, NL · Greater St. John's Metropolitan Area
Part-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
Added 53 mins ago
Retail Store Associate Part Time Seasonal Winners - Bells Corners
TJX Canada – Winners, Marshalls, HomeSense
Ottawa, ON · Nepean, ON
Part-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
Added 53 mins ago
Sales Associate-EN
Canadian Forces Morale and Welfare Services
Colwood, BC
$19.92 to $21.71 CAD / hour
Part-time
As a Sales Associate, you provide retail services to a unique client base - members of the Canadian Armed Forces (CAF), and in assisting them, you are helping your community. You may…
Added 53 mins ago
Home and Electronics Sales Associate-EN
Canadian Forces Morale and Welfare Services
Victoria, BC
$20.12 to $21.93 CAD / hour
Part-time
As a Home and Electronics Sales Associate, you provide retail services to a unique client base - members of the Canadian Armed Forces (CAF) and in assisting them, you are helping your…
Added 53 mins ago
Retail Store Associate Full Time Winners - Grants Crossing
TJX Canada – Winners, Marshalls, HomeSense
Ottawa, ON
Full-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
Added 53 mins ago
Retail Store Associate Full Time - Winners Lansdowne
TJX Canada – Winners, Marshalls, HomeSense
Ottawa, ON
Full-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
Added 53 mins ago
Retail Store Associate Part Time Winners McKeown Commons
TJX Canada – Winners, Marshalls, HomeSense
North Bay, ON
Part-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
Added 53 mins ago
Retail Store Associate Full Time HomeSense – Smartcentres Charlottetown
TJX Canada – Winners, Marshalls, HomeSense
Charlottetown, PE
Full-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
Added 53 mins ago
Retail Associate Part-time Winners - Woodgrove
TJX Canada – Winners, Marshalls, HomeSense
Nanaimo, BC
Part-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
Added 53 mins ago
Retail Store Asociate, Part Time, Homesense
TJX Canada – Winners, Marshalls, HomeSense
Markham, ON
Part-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
Added 53 mins ago
Retail Store Associate Part Time Marshalls - Highstreet Shopping Centre
TJX Canada – Winners, Marshalls, HomeSense
Abbotsford, BC
Part-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
Added 53 mins ago
RETAIL STORE ASSOCIATE PART - TIME WINNERS - GRANT PARK
TJX Canada – Winners, Marshalls, HomeSense
Winnipeg, MB
Part-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.

CBI Health

Administrative Assistant

Nanaimo, BC, V9V 0A4, Canada

Job type: Full-time
Posting language: English
Posted: Sep 22, 2026

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Original job description

Administrative Assistant
Full time - Monday to Friday
Nanaimo, British Columbia

About Rehabilitation Services

CBI Health's Rehabilitation Services supports both the physical and mental health and well-being of Canadians from coast to coast. We provide rehabilitation services through our community-based healthcare team consisting of Physiotherapists, Kinesiologists, Occupational Therapists, Psychologists, Counseling Therapists, Massage Therapists, Consulting Physicians and a Professional Support Staff, that all care for our clients. We offer a wide variety of evidence-based rehabilitation services from acute musculoskeletal and neurological injuries, chronic/persistent pain conditions, chronic health conditions, acute/chronic concussion, and mental health conditions, helping our clients regain mobility and enjoy a better quality of life. Our services focus on the individual, meaning we design our treatment plans around unique needs and goals, adhering to best practices and consistently delivering the highest standards of quality care for the best possible outcomes for our clients.

About this opportunity

The Administrative Assistant makes a meaningful difference in people’s lives, supporting clients in achieving their goals by creating a warm and inviting environment and experience particularly as they arrive and leave the clinic, facilitating and navigating process to make working with CBI Health easy, comfortable and differentiated. The experience for those who interact with us is better than expected and better than any other provider.

Removing friction, anticipating and easing challenges are second nature for the Adminstrative Assistant. They make it easy for clients, team members and stakeholders (referral sources and funders) to focus on achieving the client’s goals. When the clinic thrives, the clients and team members thrive too. Providing personalized client experience, ensuring full and effective schedules and minimizing administrative burden for all is how the Administrative Associate contributes to the success of the clinic.

An Administrative Assistant's passion for making a difference for others shows in what they do and how they do it. They respect and value everyone, do what they say they will do, work with the team to support one another (the team includes the client!) and are committed to learning, improving and growing.

Take an inside look at what you’ll do each day

Create a welcoming environment for clients, guests, team members and stakeholders
Respond to in-person, telephone and digital inquires promptly and always within 24 hours
Solve problems, anticipate challenges, barriers or areas of friction – mitigate or solve before they occur whenever possible and always as soon/quickly as possible
Provide personalized interactions with clients, actively seek to understand what matters most to clients and communicating to the team so everyone is aware
Schedule private/acute clients effectively based on the client’s Care Plan as set out by their clinician(s)
Schedule to maximize opportunity for client access to care (including access to online booking)
Educate and support the client in engaging with digital tools and resources such as the Client Portal and online booking
Maintain confidentiality of client records and personal and personal health information at all times
Facilitate effective flow within the clinic

What you need to be successful

A natural ability to connect with people and build strong relationships
Demonstrated ability to identify problems/potential problems quickly coupled with strong problem solving skills
Be Pro-active and Results-oriented
Strong written and verbal communication skills
Ability to switch between tasks quickly and with ease
Excellent time management and organizational skills with attention to detail
Excellent listening and observational skills
Strong computer literacy with various applications and programs (Microsoft Office)
Strong customer service skills
Ability to work independently and as part of a cohesive team
Your own reliable transportation

Who you are

You are an outgoing and energetic people person. When someone approaches your area, you instinctually smile, say hello, and welcome them. You can instantly build rapport and trust with people, just by being your authentic self. You are a naturally empathetic person and enjoy making people feel comfortable, heard, and taken care of. You thrive in a fast-moving environment, love to problem solve, and to make things better for anyone you encounter.

If this sounds like you, we would love to speak with you and share our story and passion for helping others with you.

What CBI Health offers you

Continuous learning and skills development, including growth and leadership opportunities
Competitive compensation with comprehensive benefits and rewards package, including group health, dental and vision benefits
Flexible hours, which allow work-life balance and focus on quality of life

About Us

CBI Health is Canada’s leading community healthcare provider, and our passionate team is at the heart of what we do. Every day, our 13,000 staff make a meaningful difference in our clients’ lives as we live the core values that define us: heart, respect, reliability, teamwork and innovation. Along with mentoring and continuous learning opportunities to help advance your career, we are building a culture of inspiration, recognition and celebration for the meaningful work our team does every day, all across the country. Join CBI Health and find where your better begins. Learn more at cbihealth.ca.

CBI Health is proud to be recognized by Deloitte as one of Canada’s Best Managed Companies for the 16th year in a row. A huge thank you to all our team members, whose dedication, passion, and innovation have enabled us to achieve this recognition year after year.

CBI Health is committed to providing a diverse, equitable, and inclusive workplace where everyone feels safe and accepted as their authentic selves. We actively seek qualified candidates who share our commitment to equity and inclusion and contribute to the diversification of ideas and perspectives that help us innovate and provide the best possible care to our clients.

We welcome applications from all individuals regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristics that make each of us different.

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More about this job

Responsibilities

The Administrative Assistant creates a welcoming environment for clients and stakeholders while managing clinic flow and scheduling. They are responsible for resolving client inquiries, maintaining records, and ensuring efficient daily operations within the clinic.

Requirements

Candidates should possess strong communication, organizational, and problem-solving skills with proficiency in Microsoft Office. A natural ability to build rapport and a proactive, customer-focused approach are essential for success in this role.

Skills

Customer service
Problem solving
Communication skills
Time management
Organizational skills
Computer literacy
Microsoft Office
Interpersonal skills
Relationship building
Attention to detail
Active listening
Scheduling
Data confidentiality

Benefits

Group health benefits
Dental benefits
Vision benefits
Skills development
Leadership opportunities
Flexible hours

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Healthcare
Clinic
Customer Service
Scheduling
Microsoft Office
Client Portal
Rehabilitation
Communication
Problem Solving
Time Management
Confidentiality
Patient Care
Data Entry
Relationship Building

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