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Added 4 mins ago
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CBI Home Health

Facilities Coordinator - Calgary

Calgary, AB, T2A 6R1, Canada

Job type: Full-time
Experience: Minimum 1-2 years of experience in an administrative or customer service role.
Posting language: English
Posted: Sep 28, 2026

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Original job description

Facilities Coordinator – Calgary AB

CBI Home Health supports people at home and in the community. We are one of Canada’s leading specialized community services, home and integrated care providers, operating in more than 800 communities across the country. Our teams work together to deliver the right care at the right time, helping people live safely, independently, and with dignity. Learn more at cbihomehealth.ca.

Because Your Care Matters.

CBI Home Health is looking to hire Facilities Coordinator – Calgary AB

Why CBI Home Health?

We’re committed to making a difference in people’s lives – and that starts with yours. You’ll enjoy a flexible schedule that allows you to achieve your goals at work and at home. As you care for others, CBI Home Health will care for you by providing the equipment, training and resources that you need to feel confident every day.

Here’s a closer look at our total rewards and benefits

mileage reimbursement
Reward and recognition programs, including earned-wage access through our partnership with ZayZoon
Comprehensive benefits package including Group RRSP, extended medical and dental coverage
Employee Perks and Discount Programs through our partnership with Perkopolis
Employee and Family Assistance Program
Paid orientation, training and development with opportunities to grow your career

What you will do

The Facilities Coordinator works closely with the Senior Manager of Procurement and Facility Services and National Facility Services Managers. Key responsibilities include invoice reconciliation with appropriate approvals and cost center coding, generating reports through ServiceNow and NetSuite, tracking and maintaining licensing documentation for Home Health (HH) and Specialized Community Services (SCS) facilities, and managing inventory of appliances, furniture, and equipment across residential homes and clinical sites. This role also supports both operational and administrative functions across Home Health (HH) and Specialized Community Services (SCS).

This role gathers operational requirements, coordinates with external contractors and consultants, and contributes to business case development. The Coordinator is responsible for organizing and maintaining departmental files, managing the Facilities intranet content, and supporting internal communications.

What you will need to be successful

Minimum Grade 12 education with a Diploma or Certificate in Business Administration, Medical Administration, or a related field preferred.
Advanced knowledge of MS Excel
Minimum 1-2 years of experience in an administrative or customer service role.
Experience in handling confidential information is highly preferred.
Strong proficiency in Excel (formulas, pivot tables, data analysis, and reporting)
Experience generating and interpreting reports using ServiceNow and NetSuite
Knowledge of invoice reconciliation, GL/cost center coding, and data accuracy
Ability to consolidate and analyze data from multiple systems
High attention to detail and accuracy in financial and operational work
Strong communication skills for coordinating with teams and resolving issues
Effective collaboration and teamwork across departments
Problem-solving skills to identify and address discrepancies
Strong time management and ability to prioritize multiple tasks
Customer service–oriented with a responsive and professional approach
Experience working in a fast-paced, deadline-driven environment
Reliability and accountability in completing tasks with minimal supervision
Strong organizational skills with the ability to manage competing priorities

Recruitment Technology Disclosure: We use technology and automation to support administrative aspects of our recruitment process. Artificial Intelligence is not used to evaluate, rank, or select candidates. All hiring decisions are made by people.

CBI Home Health is committed to a diverse, equitable, and inclusive workplace. We welcome applications from all qualified individuals and are committed to providing accommodations throughout the hiring process in accordance with applicable legislation. Please advise your recruiter if you require an accommodation

#CBI-SCS

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More about this job

Responsibilities

The Facilities Coordinator manages invoice reconciliation, cost center coding, and inventory tracking for clinical and residential sites. They also support operational requirements, coordinate with external contractors, and maintain departmental documentation.

Requirements

Candidates should have a minimum Grade 12 education with a preference for a diploma or certificate in Business or Medical Administration. Proficiency in MS Excel and experience with ServiceNow and NetSuite are required, along with 1-2 years of administrative experience.

Skills

MS Excel
ServiceNow
NetSuite
Invoice reconciliation
Data analysis
Reporting
Administrative support
Customer service
Inventory management
Communication
Problem-solving
Time management
Data accuracy
Collaboration
Organizational skills

Benefits

Mileage reimbursement
Reward and recognition programs
Earned-wage access
Group RRSP
Extended medical coverage
Dental coverage
Employee perks and discount programs
Employee and family assistance program
Paid orientation
Training and development

Visa sponsorship

Not detected in the job text

Keywords

Facilities Coordinator
Procurement
Facility Services
Invoice Reconciliation
Cost Center Coding
ServiceNow
NetSuite
Inventory Management
Data Analysis
Reporting
Administrative Support
Customer Service
Business Administration
Medical Administration
MS Excel
Pivot Tables
Data Accuracy
Contractor Coordination
Intranet Content Management
Home Health
Specialized Community Services

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