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CBI Home Health

Scheduling Coordinator – Hamilton (Full-Time)

Hamilton, ON, Canada

Salary: $39,000 per year · Full-time

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Job details

Pay: Salary: $39,000 per year
Job type: Full-time
Apply by: Nov 29, 2026
Experience: Experience: At least 2 years of experience in Customer Service, Scheduling, and/or Coordination, preferably within a contact center environment.
Working hours: 40 hours per week
Posting language: English
Posted: Oct 30, 2026

Original job description

Scheduling Coordinator - Care Access Representative - Hamilton (Full-Time)

CBI Home Health supports people at home and in the community. We are one of Canada’s leading specialized community services, home and integrated care providers, operating in more than 800 communities across the country. Our teams work together to deliver the right care at the right time, helping people live safely, independently, and with dignity. Learn more at cbihomehealth.ca.

Because Your Care Matters.

CBI Home Health is looking to hire Care Access Representatives in Hamilton.

Salary: $39,000 per year
Hours: Full-time, 40 hours per week
Location: On-site at our Hamilton office
Start date: Paid orientation begins December 7, 2026

Why CBI Home Health?

We’re committed to making a difference in people’s lives – and that starts with yours. You’ll enjoy a flexible schedule that allows you to achieve your goals at work and at home. As you care for others, CBI Home Health will care for you by providing the equipment, training and resources that you need to feel confident every day.

Our Total Rewards Offerings Include

Reward and recognition programs, including earned-wage access through our partnership with ZayZoon.
Comprehensive Benefit packages.
Employee discount and perk offerings with various partnerships, including Perkopolis, Telus, Rogers, Goodlife, etc.
Employee Assistance Program.
Paid orientation, training and development with opportunities to grow your career.

The Care Access Representative plays a vital role in delivering a seamless and positive experience for clients, families, and care providers by managing the scheduling of direct care staff (Personal Support Workers, Health Care Aides, and Nurses) within a high-volume contact center environment. In this dynamic role, representatives handle chats, inbound and outbound calls, data entry and intake, responding to scheduling requests, resolving issues, and ensuring continuity of care.

As the primary point of contact, the Care Access Representative must excel in problem-solving, communication, and multitasking to effectively coordinate care while balancing client needs and staff availability. By maintaining strong relationships with clients, families, care providers, and referral sources, they contribute to the delivery of high-quality, person-centered care.

What You Will Do

Efficient Scheduling: utilize scheduling software to optimize the assignment of care providers, ensuring client care plans are fulfilled promptly and accurately within a dynamic contact center setting.
KPI Achievement: Meet and exceed individual KPIs such as calls/chats per hour, quality assurance, and the successful scheduling of visits.
Stakeholder Communication: Maintain open lines of communication with clients, families, and care providers to ensure smooth scheduling processes. Address issues proactively and escalate when necessary.
Relationship Building: Cultivate and maintain positive relationships with care providers, clients, funders, and team members, considering individual needs in all decision-making processes.
Data Management: Accurately update and manage scheduling databases, client / care provider records, and care plans, ensuring all information is current and accessible for reporting and tracking.
Compliance: Adhere to Employment Standards legislation, collective agreements, and organizational policies and procedures.

What You Will Need To Be Successful

Educational Background: Minimum Grade 12 education.
Experience: At least 2 years of experience in Customer Service, Scheduling, and/or Coordination, preferably within a contact center environment.
Technical Skills: Proficiency in Microsoft Office Suite and experience with scheduling software (e.g., AlayaCare). Keyboarding speed of 35-45 words per minutes required.
Communication: Strong verbal and written communication skills, with excellent telephone etiquette.
Problem-solving: Results-oriented with strong problem-solving abilities.
Multitasking: Ability to manage multiple tasks in a fast-paced environment.
Organizational Skills: Excellent time management and organizational skills, with a keen eye for detail.
Computer Literacy: Advanced computer literacy with various applications and programs.
Medical Background: Knowledge of medical terminology or experience in medical administration is an asset.
Language Skills: Ability to communicate in French is an asset.
Healthcare Scheduling: Prior experience in healthcare scheduling is highly desirable.
Work Schedule: Availability to work in office.

Your schedule

Our Clients Count On Us Every Day Of The Year, So Our Scheduling Team Works Across a 7-day Operating Window. By Applying, You’re Confirming You’re Available To Work

Days: Monday to Sunday, including statutory holidays
Hours: Any shift between 6:00 AM and 10:00 PM
Flexibility: Occasionally starting or staying 1–2 hours outside your scheduled shift when needed

What You Can Count On

Full-time hours: 40 hours every week
2 days off each week (days are based on business needs)
A recurring schedule wherever possible
Schedules posted 4 weeks in advance, so you can plan your life around them
Advance notice if your schedule needs to change

Good to know before you apply

This role has rotating shifts rather than a fixed schedule, so open availability across the full operating hours is required
We’re only able to move forward with candidates who can consistently work within these hours
This is a fully on-site role, working alongside your team at our Hamilton office

Orientation and training

Your paid orientation starts December 7, 2026. Training runs from December 7, 2026 to January 4, 2027, Monday to Friday, 8:00 AM – 5:00 PM. You’ll need to be available for the full training period. It’s a great chance to learn the role with dedicated support before you start your regular schedule.

Recruitment Technology Disclosure: We use technology and automation to support administrative aspects of our recruitment process. Artificial Intelligence is not used to evaluate, rank, or select candidates. All hiring decisions are made by people.

CBI Home Health is committed to a diverse, equitable, and inclusive workplace. We welcome applications from all qualified individuals and are committed to providing accommodations throughout the hiring process in accordance with applicable legislation. Please advise your recruiter if you require an accommodation.

#HHWCLD #CBI-CS

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More about this job

Responsibilities

Coordinate schedules for personal support workers, health care aides, and nurses to meet client care plans and maintain continuity of care. Handle calls and chats, resolve or escalate scheduling issues, communicate with stakeholders, update records, meet performance targets, and follow applicable legislation and organizational policies.

Requirements

Applicants need at least Grade 12 education and two or more years of customer service, scheduling, or coordination experience; healthcare or contact center experience is preferred. Requirements also include Microsoft Office and scheduling software proficiency, keyboarding at 35–45 words per minute, strong communication and organizational skills, and availability for rotating on-site shifts across the full seven-day operating window.

Skills

Scheduling
Customer Service
Coordination
Contact Center Operations
Communication
Problem-Solving
Multitasking
Time Management
Organization
Attention To Detail
Data Entry
Microsoft Office
Scheduling Software
Telephone Etiquette
Healthcare Scheduling
Medical Administration

Benefits

Reward And Recognition Programs
Earned-Wage Access
Comprehensive Benefits
Employee Discounts And Perks
Employee Assistance Program
Paid Orientation
Training And Development
Career Growth Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Care Access Representative
Healthcare Scheduling
Scheduling Software
AlayaCare
Microsoft Office Suite
Contact Center
Personal Support Workers
Health Care Aides
Nurses
Client Care Plans
Inbound Calls
Outbound Calls
Chats
Data Entry
Intake
Key Performance Indicators
Quality Assurance
Scheduling Databases
Client Records
Care Provider Records
Medical Terminology
Medical Administration
Employment Standards
Collective Agreements
Continuity Of Care
Person-Centered Care
Keyboarding

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