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Added 9 mins ago
CH
Administrative Services Coordinator
CBRE HV
Toronto, ON · North York, Ontario
- Full-time
…If you enjoy building relationships, delivering outstanding customer service, and thrive in a fast-paced professional setting, this is an excellent opportunity to grow your career with the…
Added 9 mins ago
TS
Discovery Representative
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- Full-time
…and Vendor Management. Participants gain hands-on experience, professional development, and cross-functional learning while building foundational skills for long-term career growth at TD…
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- Full-time
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Added 9 mins ago
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Added 40 mins ago
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St. Thomas, ON
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store manager, Grimsby, ON
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Demonstrates excellent customer service skills

CBRE HV

Administrative Services Coordinator

Toronto, ON, Canada
North York, ON, Canada

Full-time

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Job details

Job type: Full-time
Experience: High School Diploma or GED with up to 2 years of job-related experience.
Posting language: English
Posted: Nov 9, 2026

Original job description

Company Description

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Job Description

About the Role:

Join CBRE and become a key part of a dynamic, client-focused team where your organizational skills and attention to detail help drive operational excellence. As an Administrative Services Coordinator, you'll be at the center of daily business activities, creating exceptional experiences for clients, visitors, and colleagues while supporting a high-performing commercial real estate environment.

In this role, you'll serve as a trusted administrative partner, coordinating office operations, managing property marketing and listing support, facilitating meetings and events, and ensuring seamless day-to-day administrative processes. If you enjoy building relationships, delivering outstanding customer service, and thrive in a fast-paced professional setting, this is an excellent opportunity to grow your career with the world's leading commercial real estate services firm.

This position is part of CBRE's Administrative Services team, supporting business operations through a combination of customer service, coordination, organization, and administrative expertise that helps teams perform at their best.

What You’ll Do:

Perform administrative duties including updating databases, and including listing signs installations, changes, removal and inventory
Answer and route calls to appropriate personnel or voicemail. Respond to routine inquiries and provide information about the organization. Maintain confidentiality of all calls and information.
• Provide administrative (MLS listings) back-up to Admin Coordinator when required
Issue visitor's passes, validate parking and maintain guest logs.
Assist with scheduling meetings and preparing conference rooms. Maintain reception area, conference rooms, and kitchen areas.
Interact with vendors for events and coordinate setup in conference rooms.
Write routine reports and correspondence and respond to common inquiries or complaints from clients, co-workers, and supervisors.
Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
Impact through clearly defined duties, methods, and tasks are described in detail.
Deliver own output by following defined procedures and processes under close supervision and guidance.

Qualifications

What You’ll Need:

High School Diploma or GED with up to 2 years of job-related experience.
Ability to follow basic work routines and standards in the application of work.
Communication skills to exchange straightforward information.
Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
Strong organizational skills with an inquisitive mindset.
Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Why CBRE?

Our Values in Hiring:

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Disclaimers:

Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The salary range being offered for the Admin Services Coordinator is between $50,000-$55,000 annually. The compensation that is provided to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

Applicant AI Use Disclosure:

We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Additional Information

If you require any adjustments or support in connection with your application or the recruitment process, please contact [email protected]. We are committed to ensuring that all candidates can participate fully in the process.

Compensation: CAD 50000 - CAD 550000 - yearly

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More about this job

Responsibilities

The Administrative Services Coordinator manages daily office operations, including reception duties, meeting coordination, and property listing support. They also handle visitor management, vendor interactions, and routine administrative reporting to ensure a high-performing work environment.

Requirements

Candidates must possess a High School Diploma or GED and up to 2 years of relevant experience. Proficiency in Microsoft Office and strong organizational and communication skills are required for this role.

Skills

Administrative support
Customer service
Office operations
Data entry
Meeting coordination
Event planning
Microsoft Office
Communication
Organizational skills
Basic math
Attention to detail
Vendor management
Reception duties
Record keeping

Visa sponsorship

Not detected in the job text

Keywords

Administrative Services
Commercial Real Estate
Office Coordination
Reception
MLS Listings
Vendor Management
Microsoft Word
Microsoft Excel
Microsoft Outlook
Data Management
Customer Service
Operations Support
Event Coordination
Property Marketing
Administrative Support

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