Construction Site Coordinator

Job Description: Construction Site Coordinator

Job Summary:

The Construction Site Coordinator provides administrative support to the construction site team by managing paperwork, coordinating communication, tracking project timelines, and assisting with various documentation and reporting tasks. This role ensures the smooth operation of the construction site from an organizational and logistical standpoint.

Key Responsibilities:

Documentation and Filing:

• Maintain up-to-date records of all site-related documents, including purchase orders, permits, timesheets, delivery receipts, and safety reports.
• Ensure that all construction-related documents (e.g., blueprints, plans, contracts) are properly stored and easily accessible.

Communication Support:

• Serve as the primary point of contact for communication between site workers, supervisors, subcontractors, and suppliers.
• Prepare and distribute site memos, notices, and updates as needed.
• Answer phone calls and emails, relaying messages promptly to the appropriate personnel.

Project Coordination:

• Assist with tracking the progress of the project by maintaining schedules and timelines.
• Coordinate the delivery of materials, ensuring proper documentation upon receipt.
• Keep track of work orders, change orders, and any alterations to project plans.

Timekeeping and Payroll Assistance:

• Collect and verify employee timesheets daily or weekly, ensuring accurate recording of hours worked.
• Liaise with the payroll department to ensure timely payment of workers and subcontractors.

Inventory Management:

• Monitor and maintain records of site materials, equipment, and tools.
• Assist in the ordering and restocking of materials when necessary, ensuring proper inventory levels.

Health & Safety Compliance:

• Help ensure compliance with health and safety regulations by maintaining safety records, incident reports, and safety meeting minutes.
• Assist in distributing safety equipment and ensuring all personnel are aware of site safety protocols.

Expense Tracking:

• Record and monitor site expenses, including petty cash disbursements.
• Assist in preparing site budgets and reconciling expenses with the accounting department.

General Administrative Tasks:

• Support the site manager and other team members with daily administrative tasks.
• Assist in scheduling meetings, preparing meeting minutes, and organizing site visits.
• Perform additional duties as required by the site management team.