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CBWilkinson

Construction Site Coordinator

Kingston, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Apr 3, 2027
Posting language: English
Posted: Oct 5, 2026

Original job description

Job Description: Construction Site Coordinator

Job Summary:

The Construction Site Coordinator provides administrative support to the construction site team by managing paperwork, coordinating communication, tracking project timelines, and assisting with various documentation and reporting tasks. This role ensures the smooth operation of the construction site from an organizational and logistical standpoint.

Key Responsibilities:

Documentation and Filing:

Maintain up-to-date records of all site-related documents, including purchase orders, permits, timesheets, delivery receipts, and safety reports.
Ensure that all construction-related documents (e.g., blueprints, plans, contracts) are properly stored and easily accessible.

Communication Support:

Serve as the primary point of contact for communication between site workers, supervisors, subcontractors, and suppliers.
Prepare and distribute site memos, notices, and updates as needed.
Answer phone calls and emails, relaying messages promptly to the appropriate personnel.

Project Coordination:

Assist with tracking the progress of the project by maintaining schedules and timelines.
Coordinate the delivery of materials, ensuring proper documentation upon receipt.
Keep track of work orders, change orders, and any alterations to project plans.

Timekeeping and Payroll Assistance:

Collect and verify employee timesheets daily or weekly, ensuring accurate recording of hours worked.
Liaise with the payroll department to ensure timely payment of workers and subcontractors.

Inventory Management:

Monitor and maintain records of site materials, equipment, and tools.
Assist in the ordering and restocking of materials when necessary, ensuring proper inventory levels.

Health & Safety Compliance:

Help ensure compliance with health and safety regulations by maintaining safety records, incident reports, and safety meeting minutes.
Assist in distributing safety equipment and ensuring all personnel are aware of site safety protocols.

Expense Tracking:

Record and monitor site expenses, including petty cash disbursements.
Assist in preparing site budgets and reconciling expenses with the accounting department.

General Administrative Tasks:

Support the site manager and other team members with daily administrative tasks.
Assist in scheduling meetings, preparing meeting minutes, and organizing site visits.
Perform additional duties as required by the site management team.

Apply About employer

More about this job

Responsibilities

Maintain construction site records and support communication among workers, supervisors, subcontractors, and suppliers. Coordinate schedules, deliveries, timesheets, inventory, safety documentation, expenses, and general administrative tasks for the site team.

Requirements

The posting does not specify formal education, certifications, or years of experience. The role calls for administrative and organizational capability to manage site documentation, coordinate communications and project logistics, and support timekeeping, inventory, safety records, and expense tracking.

Skills

Document Management
Filing
Communication
Project Coordination
Schedule Tracking
Materials Coordination
Timekeeping
Payroll Coordination
Inventory Management
Health And Safety Compliance
Expense Tracking
Budget Support
Meeting Coordination
Administrative Support

Visa sponsorship

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Keywords

Construction Site
Documentation
Purchase Orders
Permits
Timesheets
Delivery Receipts
Safety Reports
Blueprints
Contracts
Site Memos
Project Schedules
Material Deliveries
Work Orders
Change Orders
Payroll
Inventory
Equipment
Tools
Incident Reports
Safety Meetings
Petty Cash
Site Budgets
Expense Reconciliation
Meeting Minutes

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