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CDN

Invoicing Administrator

  • Valleyview, AB, Canada

Full-time

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Job details

Job type
Full-time
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Experience
2+ years of experience in invoicing, billing, accounting support, bookkeeping, or administrative roles.
Posting language
English
Posted

Original job description

CDN is a recognized industry leader in the energy services sector. CDN is a full-service provider with expertise in Electrical & Instrumentation maintenance, renewables/solar, major projects, combustion & emissions reduction, and measurement.

We are seeking an Invoicing Administrator to join our team. This position can be based in any location where CDN has a branch.

The successful candidate will play an important role in supporting our business operations while delivering exceptional service to both internal and external stakeholders by ensuring accurate and timely billing, maintaining customer invoicing records, resolving discrepancies, and collaborating with internal and external stakeholders to support timely invoice processing.

Responsibilities:

  • Prepare, verify, and process customer invoices for maintenance and construction work in an accurate and timely manner.
  • Create and maintain job numbers and SCIDs, ensuring invoice details are complete and aligned with customer requirements
  • Verify coding and obtain signatures for approval and follow up, as necessary.
  • Submit revision requests for changes or removals on tickets information and coding as required.
  • Assist the Controller and/or CFO in the collection of past due invoices for assigned Customers as required.
  • Update and manage all customer files in the SharePoint.
  • Provide daily updates to clients on tickets, material and submit reports for individual clients reflecting hours worked for the month or as required.
  • Update and cost track jobs that are directly run through our branch as required.
  • Communicate with AP and Orders regarding outstanding purchase order .
  • Balance jobs upon closeout.
  • Perform other duties as assigned.

Job Requirements :

  • 2+ years of experience in invoicing, billing, accounting support, bookkeeping, or administrative roles.
  • Experience with Accounts Receivable processes and customer billing is an asset.
  • Oil & gas or industrial services invoicing experience preferred.
  • Intermediate level expertise with Microsoft Excel, Word, and Outlook
  • Experience with GP Dynamics (Great Plains) or similar accounting systems is an asset
  • Strong attention to detail, organization, and problem-solving skills.
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
  • Strong communication and customer service skills with the ability to collaborate effectively across departments.
  • Post-secondary education in Administration, Accounting, Bookkeeping, Payroll, or a related field is considered an asset.

Our employment benefits include:

  • Belonging to a strong, motivating team.
  • On-the-job training and a commitment to mentorship from invested, industry-leading professionals.
  • Competitive pay, benefits, and RRSP-matching program.
  • Generous vacation and flex days.
  • Opportunities for advancement.

At CDN, our employees are united by our four core values:

  • Character.
  • Connection.
  • Drive.
  • Growth.

Apply today at www.cdncontrols.ca/careers

While only qualified candidates will be contacted for an interview, be sure to continually check our website for other related positions as they are posted.

CDN is an equal opportunity employer and aims to be an employer of choice dedicated to equity, diversity, and inclusion, ensuring a safe and respectful environment where everyone can succeed. Qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or other legally protected factors.
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More about this job

Responsibilities

Prepare, verify, and process customer invoices, maintain job and customer records, track job costs, and resolve billing discrepancies. Coordinate approvals and invoice processing with clients and internal teams, provide client updates and reports, assist with overdue invoice collection, and balance jobs at closeout.

Requirements

Requires at least two years of experience in invoicing, billing, accounting support, bookkeeping, or administration; accounts receivable and customer billing experience are assets. Candidates should have intermediate Microsoft Office skills, strong attention to detail and organization, effective communication and customer service abilities, and the capacity to manage competing priorities; industrial invoicing experience and relevant post-secondary education are assets.

Skills

  • Invoicing
  • Customer Billing
  • Accounts Receivable
  • Invoice Processing
  • Microsoft Excel
  • Microsoft Word
  • Microsoft Outlook
  • Microsoft Dynamics GP
  • Attention to Detail
  • Organization
  • Problem-Solving
  • Time Management
  • Communication
  • Customer Service
  • Collaboration
  • Recordkeeping

Benefits

  • On-the-job training
  • Mentorship
  • Competitive pay
  • Benefits
  • RRSP matching program
  • Vacation days
  • Flexible days
  • Advancement opportunities

Visa sponsorship

Not detected in the job text

Categories

  • Finance & Accounting
  • Administrative
  • Energy
  • Customer Service & Support

Keywords

  • Invoicing
  • Customer Billing
  • Accounts Receivable
  • Accounting Support
  • Bookkeeping
  • Invoice Processing
  • Customer Records
  • Job Numbers
  • SCIDs
  • Invoice Coding
  • Purchase Orders
  • Job Cost Tracking
  • Job Closeout
  • Microsoft Excel
  • Microsoft Word
  • Microsoft Outlook
  • Microsoft Dynamics GP
  • SharePoint
  • Oil and Gas
  • Industrial Services
  • Maintenance
  • Construction
  • Client Reporting
  • Past-due Invoice Collection

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