Administration Technician- Human Resources

Sainte-Anne-de-Bellevue, QC, Canada

$27.78 to $37.08 CAD / hour · Full-time

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Job details

Pay: $27.78 to $37.08 CAD / hour
Job type: Full-time
Apply by: Nov 15, 2026
Posting language: English
Posted: Oct 16, 2026

Original job description

REFERENCE: 254156-67

IMPORTANT: Effective immediately, full time permanent

DEADLINE TO APPLY: October 29, 2026

HOURLY SALARY RANGE: $27.78-$37.08

SCHEDULE: 8h30-4h30 or upon agreement with direct supervisor

JOB SUMMARY: UNDER THE GENERAL AUTHORITY OF THE COORDINATOR OF HUMAN RESOURCES SERVICES, THE TECHNICIAN WILL PERFORM VARIOUS ADMINISTRATIVE AND TECHNICAL TASKS SUPPORTING SELECT FUNCTIONS OF THE HUMAN RESOURCES DEPARTMENT, INCLUDING RECRUITMENT, SELECTION, ONBOARDING, EMPLOYMENT DOCUMENTATION.

Duties And Responsibilities

Manage the full-cycle recruitment process from posting through to hiring.
Revise job descriptions in collaboration with departments/services and ensure conformity with the Classification Plans.
Prepare and post jobs online and ensure accuracy of information posted on the Applicant Tracking System (ATS).
Communicate information about job postings with various stakeholders, including College employees, external applicants, the Support Staff Union (JACASPA), and the Placement Office as required.
Determine the order of priority of internal applicants in accordance with the Collective Agreement rules.
Coordinate the selection process including interviewing, testing, referencing and presenting offers.
Act as HR representative and resource person on selection committees for the hiring of support and professional employees, ensuring a high level of professionalism and confidentiality throughout the selection process.
Establish and maintain recruitment and employee files, ensuring accuracy, completeness, and confidentiality of records.
Produce reports, statistics, and HR data extractions related to recruitment and staffing activities.
Liaise with hiring departments, managers, and other stakeholders regarding staffing requests
Administer files related to the hiring dossier, ensuring that all documents and files are saved and organized diligently.
Support talent attraction initiatives, outreach activities, and employment marketing efforts as required.

General HR Administration, As Required

Participate in the planning and coordination of employee events in collaboration with other college sector employees (New Employee Orientation, Wellness week, Employee Recognition, etc).
Support the development, coordination, and promotion of employee wellness programs (e.g. Employee Assistance Program, Virtual Clinic, etc) and related initiatives that contribute to employee well‑being, working collaboratively with other college sector employees also responsible for employee wellness
Prepare HR correspondence, employment-related letters, and administrative documentation.
Train and guide department users for time reporting (vacation, sick, family responsibility, overtime). Run reports and reconcile entries.
Process benefit enrollments, changes, and withdrawals. Serve as an internal resource for benefit inquiries from employees, insurance providers
Process application for sabbaticals (Deferred and Anticipated), voluntary workload reductions and leaves of absence.
Prepare and distribute seniority and status lists for Professional and Support employees in accordance with guidelines in the collective agreements
Prepare Offers of Employment/Contracts and Confirmation of Employment letters
Participate in continuous improvement projects and department initiatives
Document work processes and update as needed
Run HR data extraction reports as needed
Various HR data entry and validation in Clara/Geremi system
Other HR administrative or related tasks

Qualifications

Education

Diploma of college studies (DEC) in administration with an appropriate specialty or, in the officeautomation field, or a diploma or an attestation of studies that is recognized as equivalent by the competentauthority.

A DEC in Business Administration, Office, HR or Information Management, preferred.

Specific Requirements

Advanced level of English
Intermediate level of French
Strong computer skills (e.g. M365 Office, Zoom, etc)
Ability to interact with all stakeholders in a courteous, efficient, and service‑focused manner, including managing sensitive or challenging situations with confidentiality, tact and professionalism.
Ability to prioritize and organize work efficiently and accurately
Ability to demonstrate initiative through critical thinking and effective problem‑solving
Demonstrate qualities aligned with a team approach mindset
Ability to maintain confidentiality
Knowledge of CLARA/GEREMI an asset

Testing May Be Required To Demonstrate Knowledge Of

Word (intermediate)

Excel (intermediate)

French (Intermediate oral and written)

English (Advanced oral and written)

Knowledge of general HR principles and specific to the function

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More about this job

Responsibilities

Manage recruitment from job posting through hiring, including coordinating selection activities, communicating with applicants and stakeholders, and maintaining confidential recruitment and employee records. Provide broader HR administrative support, including benefits and leave processing, employee events and wellness initiatives, HR reporting, employment documentation, and data entry.

Requirements

A college diploma in administration or a related specialty is required; a diploma in business administration, office administration, human resources, or information management is preferred. The role requires advanced English, intermediate French, strong computer skills, and the ability to organize work, solve problems, collaborate, communicate professionally, and maintain confidentiality.

Skills

Full-Cycle Recruitment
Applicant Tracking Systems
Interviewing
Candidate Selection
Reference Checking
Onboarding
Employment Documentation
Human Resources Administration
Benefits Administration
HR Reporting
Data Extraction
Confidentiality
Microsoft 365
Word
Excel
Time Reporting

Visa sponsorship

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Keywords

Human Resources
Recruitment
Full-Cycle Recruitment
Applicant Tracking System
Selection Process
Onboarding
Employment Documentation
Job Descriptions
Classification Plans
Collective Agreements
Interviewing
Reference Checking
Employment Offers
Employee Records
Staffing
Talent Attraction
Employee Wellness
Benefits Administration
Leaves Of Absence
Seniority Lists
HR Reporting
Data Extraction
CLARA
GEREMI
Microsoft 365
Zoom
Microsoft Word
Microsoft Excel
Confidentiality
Process Improvement

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