Executive assistant jobs in Canada (859 jobs)

Find executive assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 7, 2026

Hiring at a glance

View jobs

Open jobs: 859
Employers: 579

Advertised starting pay

Average starting payCAD / year: $71,471Across 126 listings
Average starting payCAD / hour: $34.26Across 44 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%11 listings
Hybrid: 30%254 listings
On-site: 69%593 listings

Not specified: <1% (1 listing)

Employers hiring include RI-MUHC | Research Institute of the MUHC | #rimuhc (18), Government of Alberta (12), Scotiabank (11).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Executive assistant jobs in Canada

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Added 24 days ago
CM
Executive Assistant
Céleste Music
Toronto, ON
- Part-time
Added 24 days ago
HO
Bilingual Executive Assistant – Mandarin/Cantonese
Humans of HR
Vancouver, BC · Greater Vancouver, BC
- $100,000 to $130,000 CAD / year
- Full-time
Humans of HR is working with a well-established organization to find a Senior Executive Assistant to support a high-level executive
Added 24 days ago
Executive Assistant, Department of Pathology
University of Saskatchewan
Saskatoon, SK
…Saskatchewan, and the Saskatchewan Health Authority. As such, the Executive Assistant to the Provincial Head will provide support and build relationships within the context of large and…
Added 24 days ago
SC
Executive Assistant & Donor Relations
Stella's Circle Community Services Inc.
NL
- $31.72 to $34.31 CAD / hour
- Full-time
Added 24 days ago
M
Executive Assistant
Manulife
Toronto, ON · Waterloo, ON
- Full-time
Added 24 days ago
Senior Executive Assistant
Optima Living
Vancouver, BC
Added 24 days ago
Executive Assistant
Encore Auctions
London, ON
Provide executive administrative support to the CEO, including scheduling, correspondence, financial administration, project coordination, and communication with internal and external…
Added 24 days ago
TI
Executive Assistant
TalentMinded Inc.
New Westminster, BC
- Full-time
Reporting to a senior executive, our client is hiring an Executive Assistant to provide high-level executive support in a highly visible role. As our new Executive Assistant, you will act…
Added 24 days ago
SD
Executive Assistant to the Director of Instruction, Inclusion Support
School District 46 - Sunshine Coast
Gibsons, BC
- Full-time
Executive Assistant to the Director of Instruction, Inclusive Education
Added 24 days ago
Executive Assistant to Vice President
Trans Mountain
Calgary, AB
Added 24 days ago
RG
Executive Assistant
Rainbow Greenhouses Inc.
Chilliwack, BC · Abbotsford, BC
- Full-time
Added 24 days ago
NW
Executive Assistant
North West Rubber
Oakville, ON
- Full-time
Added 24 days ago
FP
Executive Assistant
Found People Inc.
Toronto, ON
- Full-time
Our client, a growing company in the mining sector, is looking for a highly organized, proactive, and resourceful Executive Assistant to support a senior executive.
Added 24 days ago
SR
Executive Assistant
Swim Recruiting
Vancouver, BC
- Contract
…global operations and an impeccable reputation, is seeking an Executive Assistant who is adaptable, driven, and thrives in a fast-paced…
Added 24 days ago
Executive Assistant, Global AML (Spanish)
Scotiabank
Toronto, ON
The Executive Assistant provides senior-level administrative and strategic support to the Senior Executive Vice President within Global Anti-Money Laundering. The role is responsible for…
Added 24 days ago
HR
Executive Assistant to the Regional Executive Director
Halifax Regional Centre for Education (HRCE)
Dartmouth, NS
- Full-time
Added 24 days ago
PT
Executive Assistant
Phyton Talent Advisors
Toronto, ON
- $30 to $32 CAD / hour
- Contract
We’re looking for an organized, proactive Executive Assistant to support senior leadership. You’ll manage calendars, travel, and expenses, act as a key point of contact for executives and…
Added 24 days ago
OF
Executive Assistant to the President
Osborne Financial Search
Toronto, ON · Scarborough, ON
- Full-time
We're currently recruiting for an Executive Assistant to the President on behalf of a very successsful Canadian manufacturing concern located in Scarborough.
Added 24 days ago
IR
Executive Assistant/Personal Assistant
Impact Recruitment
Vancouver, BC
- Full-time
Our client is a senior executive with responsibilities spanning a publicly traded company and private business operations. They are seeking a highly trusted, organized and capable Executive…
Added 24 days ago
Executive Assistant to Zone Executive Medical Director
Nova Scotia Health and IWK Health
Halifax, NS
Reporting to the Medical Executive Director/Lead, the Executive Assistant provides confidential and comprehensive, executive-level support to the Medical Executive Director/Lead. This…
Added 24 days ago
NS
Executive Assistant to Zone Executive Medical Director
Nova Scotia Health Authority
Halifax, NS
- $33.34 to $40.84 CAD / hour
- Full-time
Reporting to the Medical Executive Director/Lead, the Executive Assistant provides confidential and comprehensive, executive-level support to the Medical Executive Director/Lead. This…
Added 25 days ago
MS
Executive Assistant
MacDonald Search Group
Vancouver, BC
- Full-time
…player in its niche industrial space in their search for an Executive Assistant to the CFO. Our client is a pioneering, globally integrated leader committed to innovation, sustainability,…
Added 25 days ago
MF
Executive Assistant
McConnell Foundation
Montreal, QC
- Full-time
The Executive Assistant is a trusted partner to the CEO and President’s Office, ensuring the smooth operation of executive priorities, governance activities, and organizational…
Added 26 days ago
Executive Assistant
Bearspaw First Nation
Stoney 142, 143, 144, AB · Mînî Thnî,, AB
The Executive Assistant provides high-level administrative and organizational support to Chief & Council and Senior Management at Bearspaw First Nation. This position is responsible for…
Added 26 days ago
Senior Leadership - Executive Administrative Assistant
Laurentis Energy Partners
Oshawa, ON

Céleste Music

Executive Assistant

Toronto, ON, Canada

Part-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Part-time
Apply by: Nov 12, 2026
Working hours: 15 hours per week
Posting language: English
Posted: Oct 13, 2026

Original job description

Position Title: Executive Assistant

Reports to: Artistic and Executive Director

Organization:

Céleste Music is a registered charitable organization located in Toronto, Ontario. The organization assembles the most significant historical keyboard instrument collection in Canada, made available to musicians of all ages for performance, research, recording, education, and outreach. Céleste Music is a rapidly growing organization in both visibility and performance.

Job Description:

This position provides professional administrative support to the Artistic and Executive Director and leadership team. Strong administrative, organisational, and relationship building skills are required for this position. The Executive Assistant role is ideal for a person who is independent, versatile, and detail-oriented, with a high degree of professionalism.

Primary Responsibilities:

General Administrative Support

Provide general administrative support requiring the use of independent judgment and initiative
Oversee executive communications, such as calls and emails with our collaborators, artists, other administrative professionals
Assist with the development and maintenance of external communications and mailing lists
Scheduling artists for rehearsals and concerts, booking venues, managing concert events to ensure smooth deliverability of all Céleste events
Assist with managing the processing of expenses and other bookkeeping tasks

Research

Research and administrative support in writing grant applications
Knowledge of comparable organizations worldwide
Finding cost-effective service providers
General informational research, as directed, to serve the needs of the organization

Marketing and Outreach

Overseeing and managing our digital presence on our website, YouTube, and other social media platforms
Preparing marketing and advertising materials, liaising with graphic design firm

Skills and Competencies:

Excellent written and oral communication skills with a keen eye for detail
Excellent organizational and multitasking skills
Very strong interpersonal skills and the ability to build relationships
Ability to work independently and prioritize accordingly to effectively manage multiple projects and deadlines
Handles confidential information discreetly
Proactive approach to problem- solving with strong decision-making skills
Adaptable in a fast-paced environment
Proven experience as an executive assistant or other relevant administrative support experience
Ability to work on tight deadlines while producing high-quality work
Ability to exercise sound judgment

Minimum Qualification:

University undergraduate degree
Knowledge of MS Office Suite (Word, Excel, PowerPoint)
Proficiency in digital/social media platforms (LinkedIn, Instagram, Facebook, Threads, TikTok, YouTube)
Proficient in Google Workspace (Drive, Docs, Sheets, Calendar, Meet)
Knowledge of Wix website design and maintenance
Knowledge of design applications, such as Canva or other related applications

General Information:

Location: Hybrid [Toronto, ON and Remote]. This role is not open to those outside ON or unable to physically commute to locations in the GTA
Wage: Competitive wage compensation, salary commensurate with skills and experience
Hours: Approximately 15 hours per week
Part-time, Fixed term contract
Contract length: 1 year, renewable

Closing Date: Applications will be reviewed and considered upon submission.

Resume and cover letter to: celestemusic.org@gmail.com

Apply About employer

More about this job

Responsibilities

Provide administrative and communications support to the Artistic and Executive Director and leadership team, including scheduling artists, coordinating venues and events, and assisting with expenses and bookkeeping. Support research and grant applications, and manage the organization’s website, social media presence, and marketing materials.

Requirements

A university undergraduate degree and experience as an executive assistant or in relevant administrative support are required. Candidates should have strong communication, organizational, interpersonal, and multitasking skills, proficiency with Microsoft Office and Google Workspace, and familiarity with social media platforms, Wix, and design applications.

Skills

Administrative Support
Executive Communications
Scheduling
Event Coordination
Bookkeeping
Grant Writing Support
Research
Marketing
Social Media Management
Written Communication
Organization
Multitasking
Relationship Building
Confidentiality
Problem-Solving
Time Management

Visa sponsorship

Not detected in the job text

Hiring contact email

celestemusic.org@gmail.com

Keywords

Executive Assistant
Administrative Support
Executive Communications
Scheduling
Concert Events
Venue Booking
Expense Processing
Bookkeeping
Grant Applications
Research
Marketing
Digital Presence
Social Media
Mailing Lists
Microsoft Office
Word
Excel
PowerPoint
Google Workspace
Google Drive
Google Docs
Google Sheets
Google Calendar
Google Meet
Wix
Canva
YouTube
LinkedIn
Instagram
Facebook

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