Req ID: 141622 Remote Position: No Region: Americas Country: Canada State/Province: Ontario City: Newmarket
Summary
The Engineering Services Coordinator supports the Newmarket Engineering Services team by coordinating compliance activities, audit readiness, project administration, purchasing support, and day-to-day operational follow-up. This role works closely with test developers, project managers, engineering leadership, customers, vendors, and suppliers to ensure development milestones, quality requirements, documentation, and purchasing activities are completed accurately and on schedule.
The successful candidate is organized, detail-oriented, comfortable working in a technical environment, and able to manage multiple priorities while maintaining confidentiality and strong follow-through.
Key Responsibilities:
Compliance, Audit, and Quality Support:
- Serve as the Engineering Services point of contact for external audits, including ISO 9001, AS9100, QMS, customer-specific, and other applicable compliance audits.
- Coordinate audit preparation by organizing records, evidence, schedules, action items, and follow-up activities.
- Conduct or support technical process audits throughout the test development cycle to verify required steps, reviews, approvals, and documentation are complete.
- Support tester verification and validation by collecting artifacts, organizing data, reviewing results, and using standard analysis tools.
- Conduct weekly 5S audits, document findings, and coordinate corrective actions with the team.
- Perform final quality and documentation checks on test systems before shipment; escalate discrepancies as needed.
- Maintain accurate audit, quality, corrective-action, and compliance records.
Project and Administrative Coordination:
- Coordinate Engineering Services meetings, team events, lunch-and-learn sessions, and other department initiatives.
- Support the Project Manager in tracking milestones, action items, deliverables, and commitments to promote on-time completion.
- Prepare meeting materials, status updates, reports, presentations, and other business documents.
- Organize and maintain electronic records so project, technical, quality, and business information is readily accessible.
- Coordinate information and follow-up across engineering, project management, leadership, customers, vendors, and suppliers.
- Support shipping and receiving activities, including documentation and coordination with internal and external contacts.
- Support monthly billing and invoicing by validating records and following up on issues.
Purchasing and Supplier Support:
- Support the team by working with suppliers through the quoting process for equipment and materials required for engineering development projects.
- Obtain and organize supplier pricing, quotations, lead times, and related information for review and approval.
- Provide backup purchasing support when the designated purchasing representative is unavailable.
- Support purchase requisitions, purchase orders, invoice follow-up, and related documentation in accordance with company procedures.
- Escalate pricing, delivery, quality, or documentation issues that may affect project schedules or customer commitments.
- Manage lab inventory, including organization and maintenance of appropriate in-house consumable stock levels.
Knowledge/Skills/Competencies:
Required
- Strong organizational skills and the ability to manage multiple priorities, deadlines, and non-routine situations.
- Working knowledge of project coordination principles, milestone tracking, action-item management, and schedule follow-up.
- Advanced proficiency with Google tools, Microsoft Office, particularly Excel, Word, and PowerPoint.
- Strong written and verbal communication skills, with the ability to work effectively with technical and non-technical stakeholders.
- Strong attention to detail and the ability to review records, data, and documentation for accuracy and completeness.
- Demonstrated initiative, sound judgment, and the ability to identify issues, remove roadblocks, and recommend practical solutions.
- Ability to handle sensitive business, project, technical, customer, and supplier information with discretion and confidentiality.
- Ability to organize, file, maintain, and retrieve complex electronic information.
- Ability to work effectively in an office, engineering, and test-lab environment.
Preferred or considered an asset
- Experience supporting quality systems, compliance programs, internal audits, external audits, or corrective-action processes.
- Experience in a manufacturing, engineering, test development, or production environment.
- Experience with purchasing, supplier coordination, quotations, invoicing, or ERP/procurement systems.(SAP, Ivalua)
- Ability to understand and work with engineering, test, quality, or validation documentation.
- Relevant education or certification in business administration, project coordination, quality, auditing, procurement, or a related field.
- Practical experience using approved AI tools to improve administrative workflows, organize information, or support data analysis while maintaining company confidentiality and data-protection requirements.
Experience and Education:
- Typical experience: 3–5 years of relevant experience, preferably in quality, compliance, project coordination, purchasing, technical administration, production operations, or a related field.
- Typical education: Bachelor’s degree in business, engineering, quality, supply chain, or a related field, or an equivalent combination of education and experience.
- Educational and experience requirements may vary by geography.
Working Conditions and Physical Demands:
- This position is performed primarily in a standard office environment, with regular interaction with the Engineering Services team in the test lab.
- The role requires sustained visual concentration when working with computer monitors, numerical data, project plans, technical records, and other detailed information.
- Repetitive manual movements, such as keyboarding, data entry, mouse use, and calculator use, may be required frequently.
- The position is 100% onsite in Newmarket to support access to engineering personnel, test systems, lab activities, shipping and receiving, and physical documentation.
Compensation and Benefits:
- The compensation includes base salary and target Short-Term Incentive (STI) compensation only. A comprehensive benefits package is offered in addition to this range.
- The range is an estimate determined by the Company and may change based on factors including the duties covered by the position, the successful candidate’s credentials and experience, and the applicable geographic jurisdiction.
- Salary Range: CAD $64,105-$96,540
Notes
This job description is not intended to be an exhaustive list of all duties and responsibilities. Employees may be required to perform other related duties and are accountable for the responsibilities assigned to them. Job duties and the percentage of time associated with each function may change based on business needs.
Celestica is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. At Celestica we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. Accommodations are available upon request for candidates throughout the hiring process. If you require an accommodation, we will work with you to meet your needs.
This position involves technologies regulated by the Canadian government's Controlled Goods Program (CGP). Candidates must be Canadian citizens or permanent residents of Canada and meet all other requirements under CGP. Job offers will be conditional upon candidates undergoing a successful security screening per the Controlled Goods Regulations.
COMPANY OVERVIEW:
Celestica, Inc. (NYSE: CLS; TSX: CLS) is a technology leader dedicated to driving customer success and market advancements. With deep expertise in design, engineering, manufacturing, supply chain, and platform solutions, Celestica enables critical data center infrastructure for AI, cloud, and hybrid cloud and advances technologies in high-growth markets. With a talented team and a strategic global network, Celestica helps its customers achieve competitive advantages.
Today, Celestica delivers innovative supply chain solutions globally to customers in strategic two operating and reporting segments: Advanced Technology Solutions (ATS) and Connectivity and Cloud Solutions (CC):
ATS: This segment serves customers in complex, regulated and high-reliability markets such as Industrial & Smart Energy, Aerospace & Defense, Semiconductor Capital Equipment, and HealthTech. It is engineering led, with deep expertise in design, manufacturing and lifecycle solutions.
CCS: This segment focuses on high-performance technology solutions and services for the data center, serving hyperscalers, digital native customers and enterprises. Celestica's Platform Solutions offering provides innovative and customizable computing, storage and networking solutions enabling AI-driven growth.
Built on a legacy of trust and performance, Celestica has earned its reputation by delivering results in complex and fast-changing markets. Celestica exceeds customer expectations by identifying trends and staying ahead of the curve. Backed by comprehensive capabilities and a global network across North America, Europe and Asia, Celestica helps customers gain competitive advantage with the quality, flexibility and resiliency they need to respond quickly to shifts in demand. Guided by a bold vision to accelerate market advancements, Celestica delivers innovative solutions and technologies that turn complexity into opportunity. Anchored in teamwork and commitment, Celestica strives to be the most trusted partner to its customers and colleagues worldwide.
We use artificial intelligence tools to assist in screening and assessing applications for this role. All hiring decisions involve human review.
This posting is for an existing vacancy.
Celestica would like to thank all applicants, however, only qualified applicants will be contacted. Celestica does not accept unsolicited resumes from recruitment agencies or fee based recruitment services.
