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Added 1 hour ago
PD
Administrative Coordinator/Program Coordinator
Paul Davis Restoration of the National Capital Region, VA
Fort McMurray, AB
- Full-time
Position: Administrative Coordinator/Program Coordinator
Added 1 hour ago
V
Sr Spec, IT
Vale
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- Full-time
From utensils to cellphones to satellites, our operations simplify daily life and enhance connectivity. Our metals are integral to life-saving medical equipment and the electric vehicles…
Added 1 hour ago
CI
Operations Liaison Coordinator
Calian in Space & Technology
Montreal, QC
- Full-time
Calian is seeking an Operations Liaison Coordinator to support a national Department of National Defence (DND) project. In this role, you will act as the primary link between project teams…
Added 2 hours ago
LH
Coordinator
Lookout Housing and Health
New Westminster, BC
- Full-time
The Coordinator assists in overseeing the daily operations of Lookout residential, shelter, and outreach programs. Under the direction of the Program Manager, this position provides…
Added 2 hours ago
K
Project Engineer
Kiewit
Calgary, AB
- Full-time
Improve project operations by recommending, as appropriate, better methods, staffing and procedural changes.
Added 2 hours ago
K
Project Engineer
Kiewit
AB · Edmonton, AB
- Full-time
Improve project operations by recommending, as appropriate, better methods, staffing and procedural changes.
Added 2 hours ago
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Estimating Coordinator
EllisDon
Calgary, AB
- Full-time
…continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most…
Added 3 hours ago
Coordinator, Content Marketing
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Whistler, BC
…not-for-profit, member-based organization, we are also the people behind the operations of the Whistler Conference Centre, Whistler Golf Club, Whistler Visitor Centre, and Whistler.com…
Added 3 hours ago
BC
Stewarding Assistant Manager
Banff Centre for Arts and Creativity
Banff, AB
- Full-time
…impact. Our strength arises from inclusion; the diversity of people, ideas, perspectives, and cultural backgrounds in our work and team. We encourage women; First Nations, Métis and Inuit…
Added 3 hours ago
I
Fulfilment Operations Coordinator
IKEA
Hamilton, ON
- Full-time
In the IKEA world, this position is officially referred to as Fulfilment Operations Coordinator.
Added 3 hours ago
CE
Operational Integrity Field Operator
Cenovus Energy
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- Full-time
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Added 4 hours ago
FP
Warehouse - Inventory Coordinator
Fresh Prep 🇨🇦
Vancouver, BC
- $50,000 CAD / year
- Full-time
…certified B Corporation, we're committed to making it easier for people to eat well and live…
Added 4 hours ago
SO
Store Manager
Source Office Furniture & Systems Ltd.
Kelowna, BC
- Full-time
…our team. Source Office Furniture is looking for a hands‑on, people‑first Store Manager to lead, coach, and develop a high‑performing…
Added 4 hours ago
AI
Sales Coordinator (Bilingual)
Apotex Inc.
Montreal, QC
- $63,482 to $105,804 CAD / year
- Full-time
The Sales Coordinator supports sales activities and day-to-day operations across the Canadian Sales organization. Working closely with Sales, Marketing, Finance, Medical, Regulatory and…
Added 4 hours ago
TU
Communications Coordinator
The University of British Columbia
Kelowna, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
The Communications Coordinator plans, develops, coordinates, and evaluates assigned communications that advance the Faculty of Management’s programs, people, priorities, and relationships.…
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Longo's
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…Manager to ensure that the department is prepared for daily…
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Sales Coordinator
Apotex
Montreal, QC
- $63,482 to $105,804 CAD / year
The Sales Coordinator supports sales activities and day-to-day operations across the Canadian Sales organization. Working closely with Sales, Marketing, Finance, Medical, Regulatory and…
Added 4 hours ago
PN
Manager, Health, Safety & Environment
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Burns Lake, BC · Dawson Creek, BC · Fort St. John, BC · Smithers, BC · Terrace, BC · Vancouver, BC
- Full-time
Reporting to the Vice President, Operations and Engineering, the Health, Safety & Environment Manager will lead a specialized team that provides practical work site guidance to managers and…
Added 4 hours ago
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Administrator, Climate Solutions / Administratrice ou administrateur, solutions climatiques
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Added 5 hours ago
Cook/Food Service Supervisor
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Christmas Kettle Assistant
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Christmas Kettle Assistant
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Smiths Falls, ON
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WSA Americas
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Christmas Central Supervisor
The Salvation Army in Canada
Chilliwack, BC
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Added 5 hours ago
DC
International Enrolment Operations Coordinator
Douglas College
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…Recruitment and Regulatory Compliance, the International Enrolment Operations Specialist liaises with Associate Deans, Directors, faculty Chairs, a variety of internal academic departments,…

Centennial College

Facilities Information System Coordinator

Toronto, ON, Canada
Scarborough, ON, Canada

$41.2 to $47.57 CAD / hour · Full-time

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Job details

Pay: $41.2 to $47.57 CAD / hour
Job type: Full-time
Apply by: Dec 4, 2026
Posting language: English
Posted: Nov 4, 2026

Original job description

Centennial College recognizes and affirms Diversity, Equity and Inclusion and Indigenous ways of knowing as central to the vibrancy and uniqueness of its learning and working academic mission. We strongly encourage applications from members of Indigenous communities and all equity-deserving groups including Women, Racialized, Persons with Disabilities, and LGBTQ+ communities.

We also recognize that Centennial is situated on the Treaty Lands of the Mississauga’s of the Credit First Nation and pay tribute to their legacy as well as that of all First Peoples that have been and remain present here in Toronto. We recognize that First Peoples come from sovereign Nations and that part of understanding our responsibilities of residing on this territory are understanding the true history, circumstances and legacy of the Treaties signed here (such as the Toronto Purchase, Robinson-Huron Treaty and Williams Treaties) and including pre-contact Treaties and Agreements between sovereign Nations and that all peoples in this area are therefore Treaty people with obligations and responsibilities to all our relations.

Position Summary

Under the direction of the Associate Director Facilities and Operations, the Facilities Information System Coordinator is responsible for providing data management and systems support for the advancement of information sharing within the department and throughout the College. The Facilities Information System Coordinator will drive innovation and support the facilities information systems and their user bases which include integrated workplace management, building condition assessment (VFA Canada/ SLAM), energy management information system, utility analysis and technical drawing maintenance (AutoCAD). The incumbent will integrate data from multiple sources to develop and/or prepare various reports, departmental performance indicators and ad-hoc analyses. Dashboard tools and business processes will also be developed and enhanced to streamline the collection, maintenance and distribution of facilities related data.

Responsibilities

Maintains the college’s Integrated Workplace Management System (IWMS) master facilities drawing files for Facilities & Services.
Maintains the college’s master space inventory database for reporting.
Update facility condition and asset data within SLAM and VFA systems to support deferred maintenance planning, Facility Condition Index reporting, and capital renewal forecasting.
Maintains Facilities & Services request email inbox and phone extension; coordinates and creates work orders through IWMS.
Support the preparation and submission of institutional facilities reports, including OCFMA benchmarking, COFSI reporting, Ministry reporting requirements, and other regulatory submissions.
Supports all departments within Facilities & Services by generating AutoCAD drawings, 3D renderings, etc. for use in developing construction drawings, reports, proposals or supporting appendices for service contracts.
Administer and maintain space utilization data and reporting tools, including Envoy and related systems.
Supports Facilities & Services on an as-required basis in project administration and in the preparation of project drawing documentation.
Integrates data from IWMS to develop and/or prepare various reports, departmental performance indicators, dashboard tools, business processes and ad-hoc analyses.
Conducts descriptive analysis and converts results into appropriate representations (charts, histograms, graphs, reports, presentations, etc.).
Assembles all construction project as-built drawings for the Capital Development and Facilities Management Division, including architectural, mechanical and electrical drawings.
Updates the AutoCAD files as required.
Updates all affected related documentation such as Fire Safety Plans, Asbestos Management Inventory, supporting appendices for service contract drawings, e.g. snow removal, custodial, operations & maintenance, etc.
Assist with annual energy and sustainability reporting requirements.
Converts and uploads AutoCAD files to Integrated Workplace Management System (IWMS).
In consultation with Project Coordinators, Maintenance Staff and Facilities Managers, the incumbent will document changes to building conditions in the VFA database and assist with maintaining the 5-Yr Deferred Maintenance Plan.
Develops and maintains AutoCAD drawing sheet standards, e.g. sizes, layering, notes, legends, etc.
Maintains Facilities & Services archival drawing records by scanning or converting paper records to digital format and filing appropriately.
Updates the College space inventory on a regular basis; provides space information to the college community and contractors.
Conducts site review and verification to ensure space data are accurate.
Conduct data integrity reviews and business process analysis to improve the quality and accessibility of facilities information.
Performs other duties as assigned.

Qualifications/Experience

Three-year degree/diploma in Architectural Technology, or equivalent combination of education. Engineering degree would be an asset.
Demonstrated experience working within a facilities management, facilities operations, capital planning, maintenance, or building asset management environment.
Demonstrated proficiency with Auto CAD, Integrated Workplace Management Systems (IWMS), Revit, Sketch Up, Building Information Modeling (BIM), Photoshop.
Demonstrated knowledge of technical writing for the preparation of standards and specifications and to prepare effective reports.
Experience with ServiceNow Building Operations and/or Space Planning modules.
Demonstrated advanced level proficiency with MS Office programs including MS Word, Excel, and Access.
Demonstrated experience with SQL and relational database structures.
Ability to communicate effectively (both orally and written), strong customer service skills and the ability to work collaboratively with others.
Demonstrated organizational and presentation experience.
Familiarity with the latest version of AutoCAD and Revit an asset.
Experience with CMMS ‘Building Operations’ and/ or ‘Space Planning and Management’ considered an asset.
Familiarity with VFA Facility (or similar Capital Planning software) an asset
Project coordination experience considered an asset.
Experience in developing data visualization models (e.g. Microsoft PowerBI) an asset

Apply online: www.centennialcollege.ca/careers

Proof of credentials or equivalencies from accredited regional or federal post-secondary institutions and/or their foreign equivalents will be required at the time of job offer.

When applying, your cover letter and résumé must include examples that reflect all of the requested skills and qualifications and must be submitted online by November 17, 2026, at 11:59 PM EST. Please quote Job ID J1026-0956. Misrepresentation of applicant information will be grounds for your exclusion from the competition or for dismissal should you subsequently be hired for the position. We wish to thank all applicants for their interest and advise that only those selected for an interview will be contacted.

We are committed to providing persons with disabilities equal opportunities regarding all employment activities, including access to jobs and accommodations during employment as required, in accordance with the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA).

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More about this job

Responsibilities

Maintains facilities information systems, space and asset data, technical drawings, and archival records, while coordinating work orders and supporting project documentation. Integrates and analyzes data to produce reports, dashboards, performance indicators, regulatory submissions, and facilities planning information.

Requirements

Requires a three-year diploma or degree in Architectural Technology, or an equivalent combination of education, and demonstrated experience in facilities management, operations, capital planning, maintenance, or building asset management. Candidates should have proficiency with AutoCAD, IWMS, office software, SQL, and relational databases, along with strong communication, organizational, reporting, and collaboration skills; experience with Revit, ServiceNow, VFA, and data visualization is an asset.

Skills

AutoCAD
Integrated Workplace Management Systems
Facilities Data Management
Space Planning
Building Condition Assessment
Asset Management
SQL
Relational Databases
Data Analysis
Data Visualization
Microsoft Office
Revit
Building Information Modeling
Technical Writing
Project Coordination
Customer Service

Visa sponsorship

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Keywords

AutoCAD
Integrated Workplace Management System
IWMS
VFA
SLAM
ServiceNow
Revit
SketchUp
Building Information Modeling
BIM
Photoshop
Microsoft Word
Microsoft Excel
Microsoft Access
SQL
Relational Databases
Power BI
Facilities Management
Facilities Operations
Capital Planning
Building Asset Management
Space Inventory
Space Utilization
Building Condition Assessment
Deferred Maintenance Planning
Facility Condition Index
Energy Management
Utility Analysis
Data Integrity
Data Visualization

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