Administrative assistant
- Montreal, QC, Canada
Full-time
Applications open in a new tab.
Job details
- Job type
- Full-time
- Apply by
- Experience
- 1–2+ years of experience in a Personal Assistant, Executive Assistant, Office Manager, or similar administrative role.
- Posting language
- English
- Posted
Original job description
We are looking for a proactive, highly organized, and reliable Personal Assistant to the CEO to provide comprehensive support across both business and personal matters. This role has a clearly defined 50/50 split between business-related responsibilities and personal administrative support. The ideal candidate is someone who is comfortable switching between professional and personal tasks, can handle confidential matters with discretion, takes ownership of assignments, and is flexible when priorities change.
Key responsibilities
Business support
Please send your CV in English.
Key responsibilities
Business support
- Provide daily administrative and operational support.
- Manage and execute various ad hoc business requests and assignments from the CEO, ensuring they are completed accurately and on time.
- Coordinate business travel, reservations, meetings, and appointments.
- Support scheduling and coordination of business-related events and activities.
- Assist with office operations and coordinate external service providers when required.
- Provide day-to-day personal administrative support.
- Handle personal errands, bookings, reservations, and local arrangements.
- Coordinate personal appointments and activities.
- Research and arrange local services, purchases, deliveries, and other personal requests.
- Assist with transportation and local tasks when required.
- Handle various ad hoc personal assignments with flexibility and discretion.
- 1–2+ years of experience in a Personal Assistant, Executive Assistant, Office Manager, or similar administrative role.
- Strong organizational and time-management skills.
- Excellent attention to detail and ability to manage multiple priorities simultaneously.
- Ability to work independently and take full ownership of assigned tasks.
- High level of discretion and confidentiality.
- Flexible and comfortable with a wide variety of tasks - from business coordination to personal administrative matters.
- Strong communication and problem-solving skills.
- Valid driver’s license.
- Based in Montreal with strong knowledge of the city, local services, businesses, and resources.
- Professional, proactive, hands-on, and solution-oriented mindset.
- People-management approach and a supportive working environment.
- Direct collaboration with the CEO and C-level team.
- Hybrid / office-based work environment.
- Paid time off.
- A dynamic role with a high level of trust, autonomy, and responsibility.
- The opportunity to work closely with senior leadership and become a key person the CEO can rely on.
Please send your CV in English.
More about this job
Responsibilities
Provide the CEO with business and personal administrative support, including managing requests, coordinating travel and appointments, and assisting with office operations and events. Handle personal errands, bookings, local arrangements, and other ad hoc assignments with flexibility and discretion.
Requirements
Requires 1–2+ years of experience in a personal assistant, executive assistant, office manager, or similar administrative role, along with strong organizational, time-management, communication, and problem-solving skills. Candidates should be proactive, discreet, able to work independently and manage changing priorities, hold a valid driver’s license, and have strong knowledge of Montreal and its local services.
Skills
- Organization
- Time Management
- Attention To Detail
- Multitasking
- Independent Work
- Task Ownership
- Discretion
- Confidentiality
- Flexibility
- Communication
- Problem-Solving
- Business Coordination
- Personal Administrative Support
- Travel Coordination
- Scheduling
- Valid Driver’s License
Benefits
- Paid Time Off
- Supportive Working Environment
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Customer Service & Support
- Transportation
Keywords
- Personal Assistant
- Executive Assistant
- Administrative Support
- Business Support
- Personal Support
- CEO
- Office Operations
- Travel Coordination
- Meeting Coordination
- Appointment Scheduling
- Event Coordination
- External Service Providers
- Reservations
- Personal Errands
- Local Services
- Purchases
- Deliveries
- Transportation
- Confidentiality
- Montreal
- Driver’s License
- Telecommunications
- Wireless Services
- Communications Equipment Manufacturing