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Centro (Ortnec)

Administrative assistant

Montreal, QC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Apr 4, 2027
Experience: 1–2+ years of experience in a Personal Assistant, Executive Assistant, Office Manager, or similar administrative role.
Posting language: English
Posted: Oct 6, 2026

Original job description

We are looking for a proactive, highly organized, and reliable Personal Assistant to the CEO to provide comprehensive support across both business and personal matters. This role has a clearly defined 50/50 split between business-related responsibilities and personal administrative support. The ideal candidate is someone who is comfortable switching between professional and personal tasks, can handle confidential matters with discretion, takes ownership of assignments, and is flexible when priorities change.

Key responsibilities
Business support

Provide daily administrative and operational support.
Manage and execute various ad hoc business requests and assignments from the CEO, ensuring they are completed accurately and on time.
Coordinate business travel, reservations, meetings, and appointments.
Support scheduling and coordination of business-related events and activities.
Assist with office operations and coordinate external service providers when required.

Personal support

Provide day-to-day personal administrative support.
Handle personal errands, bookings, reservations, and local arrangements.
Coordinate personal appointments and activities.
Research and arrange local services, purchases, deliveries, and other personal requests.
Assist with transportation and local tasks when required.
Handle various ad hoc personal assignments with flexibility and discretion.

Requirements:

1–2+ years of experience in a Personal Assistant, Executive Assistant, Office Manager, or similar administrative role.
Strong organizational and time-management skills.
Excellent attention to detail and ability to manage multiple priorities simultaneously.
Ability to work independently and take full ownership of assigned tasks.
High level of discretion and confidentiality.
Flexible and comfortable with a wide variety of tasks - from business coordination to personal administrative matters.
Strong communication and problem-solving skills.
Valid driver’s license.
Based in Montreal with strong knowledge of the city, local services, businesses, and resources.
Professional, proactive, hands-on, and solution-oriented mindset.

What we offer:

People-management approach and a supportive working environment.
Direct collaboration with the CEO and C-level team.
Hybrid / office-based work environment.
Paid time off.
A dynamic role with a high level of trust, autonomy, and responsibility.
The opportunity to work closely with senior leadership and become a key person the CEO can rely on.

We value independent thinkers who take ownership and are ready to reach new heights. Sound like you? Drop your CV today and let's start something exciting!

Please send your CV in English.

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More about this job

Responsibilities

Provide the CEO with business and personal administrative support, including managing requests, coordinating travel and appointments, and assisting with office operations and events. Handle personal errands, bookings, local arrangements, and other ad hoc assignments with flexibility and discretion.

Requirements

Requires 1–2+ years of experience in a personal assistant, executive assistant, office manager, or similar administrative role, along with strong organizational, time-management, communication, and problem-solving skills. Candidates should be proactive, discreet, able to work independently and manage changing priorities, hold a valid driver’s license, and have strong knowledge of Montreal and its local services.

Skills

Organization
Time Management
Attention To Detail
Multitasking
Independent Work
Task Ownership
Discretion
Confidentiality
Flexibility
Communication
Problem-Solving
Business Coordination
Personal Administrative Support
Travel Coordination
Scheduling
Valid Driver’s License

Benefits

Paid Time Off
Supportive Working Environment

Visa sponsorship

Not detected in the job text

Keywords

Personal Assistant
Executive Assistant
Administrative Support
Business Support
Personal Support
CEO
Office Operations
Travel Coordination
Meeting Coordination
Appointment Scheduling
Event Coordination
External Service Providers
Reservations
Personal Errands
Local Services
Purchases
Deliveries
Transportation
Confidentiality
Montreal
Driver’s License
Telecommunications
Wireless Services
Communications Equipment Manufacturing

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