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Added 3 hours ago
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Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 15 hours ago
C(
Administrative assistant
Centro (Ortnec)
Montreal, QC
- Full-time
1–2+ years of experience in a Personal Assistant, Executive Assistant, Office Manager, or similar administrative role.
Added 15 hours ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 1 day ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 1 day ago
MD
Director of Training and Prevention / Dir Child & Family Services
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…functions, representing and advancing the priorities of the Assistant Commissioner through cross-division coordination, policy development, and executive-level issue resolution. The…
Added 1 day ago
ED
Executive Personal Assistant #2106
Elite Domo
Westmount, QC
- Full-time
If you are an experienced Executive Personal Assistant with strong bookkeepin
Added 1 day ago
UO
Department Secretary
University of Victoria
Victoria, BC
- Full-time
…for the Board of Governors, Senate, the President and other Executive…
Added 1 day ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 1 day ago
MD
Assistant Director, Special Compensation Fund/State Program Administrator Manager Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Working Title: Assistant Director, Special Compensation Fund
Added 1 day ago
CI
Banquet Assistant Manager
Canad Inns
Winnipeg, MB
- Full-time
Reporting directly to the Banquet Manager and General Manager, the Assistant Banquet Manager plays a key role in the planning, coordination, and execution of a wide range of events,…
Added 1 day ago
BC
Assistant Director of Food and Beverage
Banff Centre for Arts and Creativity
Banff, AB · AB- Banff, Alberta
- Full-time
…motivation, and development of departmental employees. The Assistant Director works closely with the Director, Food and Beverage Services, Executive Chef, Conference Services, and all…
Added 1 day ago
Adjoint·e Exécutif·ve-Executive Assistant
Nesto Group(e)
Montreal, QC
En tant qu’adjoint·e exécutif·ve, vous serez un pilier stratégique pour quelques membres de notre équipe exécutive. Plus précisément de faire équipe avec notre Chef des opérations (COO),…
Added 1 day ago
Adjoint·e Exécutif·ve-Executive Assistant
nesto
Montreal, QC
En tant qu’adjoint·e exécutif·ve, vous serez un pilier stratégique pour quelques membres de notre équipe exécutive. Plus précisément de faire équipe avec notre Chef des opérations (COO),…
Added 1 day ago
KM
Representant en ventes technologiques (Charlottetown, Prince Edward Island)
Konica Minolta Business Solutions Canada
Charlottetown, PE
- Full-time
As an Account Executive, you will provide professional and ethical representation of Konica Minolta Business Solutions to the office product & services marketplace. You will be a Konica…
Added 1 day ago
KF
Project Coordinator
Korn Ferry
Toronto, ON
- $85,000 to $105,000 CAD / year
- Full-time
Minimum of 5 years of administrative / executive assistant experience, ideally working with one or more senior executives
Added 2 days ago
RB
Executive Assistance
Royal Bank of Canada
Winnipeg, MB
- Full-time
As the Executive Assistant supporting the Vice President Commercial Banking(Winnipeg), you will provide in-depth support in day-to-day management of teams in the Region. The primary purpose…
Added 2 days ago
VC
High School Educational Assistant (0.6 FTE)
Vancouver Christian School
Vancouver, BC
- Full-time
VCS is accepting applications for an educational assistant (0.6 FTE) working with high school students. A full-time high school educational assistant works from 8:15 am - 4:15 pm Monday to…
Added 2 days ago
BH
Educational Assistant (Primary Learning Strategies Classroom) - Permanent FT - Notre Dame School, Brantford (1.0 FTE)
Brant Haldimand Norfolk Catholic District School Board
Brantford, ON
- Internship
Successful completion of a post secondary educational assistant program (normally one year), or equivalent, plus a minimum of one year experience working with children;
Added 2 days ago
BH
Educational Assistant - Temporary FT - Pope Francis School, Caledonia (1.0 FTE)
Brant Haldimand Norfolk Catholic District School Board
Caledonia, ON
- Internship
Successful completion of a post secondary educational assistant program (normally one year), or equivalent, plus a minimum of one year experience working with children;
Added 2 days ago
BH
Educational Assistant - Permanent FT - Holy Cross School (1.0 FTE)
Brant Haldimand Norfolk Catholic District School Board
Brantford, ON
- Internship
Successful completion of a post secondary educational assistant program (normally one year), or equivalent, plus a minimum of one year experience working with children;
Added 2 days ago
Administrative Assistant (18 months maternity leave coverage)
Mott MacDonald
Vancouver, BC
Mott MacDonald is seeking an experienced temporary Administrative Assistant for maternity leave coverage to provide dedicated day-to-day administrative support to the Canada Unit General…
Added 2 days ago
SS
Business Analyst, Assistant Vice President
State Street
Toronto, ON
- Full-time
…Canada Relationship Management (RM) by: building and maintaining executive reporting and presentations, overseeing and maintaining Salesforce, providing governance over strategic…
Added 2 days ago
SS
Project Management, Assistant Vice President
State Street
Toronto, ON
- Full-time
The Project Management, Assistant Vice President (AVP) has responsibility to support the Canada CEO and Head of Canada Relationship Management (RM) by building and maintaining executive…
Added 2 days ago
Administrative Assistant, Commercial Banking - Halifax, NS
Scotiabank
Halifax, NS
The Administrative Assistant contributes to the overall success of the department by ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s…
Added 2 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time

Centro (Ortnec)

Administrative assistant

Montreal, QC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Apr 4, 2027
Experience: 1–2+ years of experience in a Personal Assistant, Executive Assistant, Office Manager, or similar administrative role.
Posting language: English
Posted: Oct 6, 2026

Original job description

We are looking for a proactive, highly organized, and reliable Personal Assistant to the CEO to provide comprehensive support across both business and personal matters. This role has a clearly defined 50/50 split between business-related responsibilities and personal administrative support. The ideal candidate is someone who is comfortable switching between professional and personal tasks, can handle confidential matters with discretion, takes ownership of assignments, and is flexible when priorities change.

Key responsibilities
Business support

Provide daily administrative and operational support.
Manage and execute various ad hoc business requests and assignments from the CEO, ensuring they are completed accurately and on time.
Coordinate business travel, reservations, meetings, and appointments.
Support scheduling and coordination of business-related events and activities.
Assist with office operations and coordinate external service providers when required.

Personal support

Provide day-to-day personal administrative support.
Handle personal errands, bookings, reservations, and local arrangements.
Coordinate personal appointments and activities.
Research and arrange local services, purchases, deliveries, and other personal requests.
Assist with transportation and local tasks when required.
Handle various ad hoc personal assignments with flexibility and discretion.

Requirements:

1–2+ years of experience in a Personal Assistant, Executive Assistant, Office Manager, or similar administrative role.
Strong organizational and time-management skills.
Excellent attention to detail and ability to manage multiple priorities simultaneously.
Ability to work independently and take full ownership of assigned tasks.
High level of discretion and confidentiality.
Flexible and comfortable with a wide variety of tasks - from business coordination to personal administrative matters.
Strong communication and problem-solving skills.
Valid driver’s license.
Based in Montreal with strong knowledge of the city, local services, businesses, and resources.
Professional, proactive, hands-on, and solution-oriented mindset.

What we offer:

People-management approach and a supportive working environment.
Direct collaboration with the CEO and C-level team.
Hybrid / office-based work environment.
Paid time off.
A dynamic role with a high level of trust, autonomy, and responsibility.
The opportunity to work closely with senior leadership and become a key person the CEO can rely on.

We value independent thinkers who take ownership and are ready to reach new heights. Sound like you? Drop your CV today and let's start something exciting!

Please send your CV in English.

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More about this job

Responsibilities

Provide the CEO with business and personal administrative support, including managing requests, coordinating travel and appointments, and assisting with office operations and events. Handle personal errands, bookings, local arrangements, and other ad hoc assignments with flexibility and discretion.

Requirements

Requires 1–2+ years of experience in a personal assistant, executive assistant, office manager, or similar administrative role, along with strong organizational, time-management, communication, and problem-solving skills. Candidates should be proactive, discreet, able to work independently and manage changing priorities, hold a valid driver’s license, and have strong knowledge of Montreal and its local services.

Skills

Organization
Time Management
Attention To Detail
Multitasking
Independent Work
Task Ownership
Discretion
Confidentiality
Flexibility
Communication
Problem-Solving
Business Coordination
Personal Administrative Support
Travel Coordination
Scheduling
Valid Driver’s License

Benefits

Paid Time Off
Supportive Working Environment

Visa sponsorship

Not detected in the job text

Keywords

Personal Assistant
Executive Assistant
Administrative Support
Business Support
Personal Support
CEO
Office Operations
Travel Coordination
Meeting Coordination
Appointment Scheduling
Event Coordination
External Service Providers
Reservations
Personal Errands
Local Services
Purchases
Deliveries
Transportation
Confidentiality
Montreal
Driver’s License
Telecommunications
Wireless Services
Communications Equipment Manufacturing

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