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Added 38 mins ago
KL
Centre Director – Tarsakallak School
Kativik llisarniliriniq
Aupaluk
- Full-time
Under the supervision of the Assistant Director General, the Centre Director is the senior administrator of the Board in his/her community and is responsible for all aspects of the…
Added 38 mins ago
MF
Executive Assistant
McConnell Foundation
Montreal, QC
- Full-time
The Executive Assistant is a trusted partner to the CEO and President’s Office, ensuring the smooth operation of executive priorities, governance activities, and organizational…
Added 5 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 6 hours ago
C(
Administrative assistant
Centro (Ortnec)
Montreal, QC
- Full-time
We are looking for a proactive, highly organized, and reliable Personal Assistant to the CEO to provide comprehensive support across both business and personal matters. This role has a…
Added 6 hours ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 15 hours ago
NS
EDUCATIONAL ASSISTANT: CLASSROOM ASSISTANT/PHYSICAL CARE
Nipissing-Parry Sound Catholic District School Board
North Bay, ON
- Temporary
Added 15 hours ago
NS
EDUCATIONAL ASSISTANT: CLASSROOM ASSISTANT/PHYSICAL CARE
Nipissing-Parry Sound Catholic District School Board
North Bay, ON
- Full-time
Added 15 hours ago
NS
EDUCATIONAL ASSISTANT: CLASSROOM ASSISTANT/PHYSICAL CARE
Nipissing-Parry Sound Catholic District School Board
North Bay, ON
- Temporary
Added 15 hours ago
NS
EDUCATIONAL ASSISTANT: CLASSROOM ASSISTANT/PHYSICAL CARE
Nipissing-Parry Sound Catholic District School Board
North Bay, ON
- Full-time
Added 15 hours ago
NS
EDUCATIONAL ASSISTANT: CLASSROOM ASSISTANT/PHYSICAL CARE
Nipissing-Parry Sound Catholic District School Board
Callander, ON
- Temporary
Added 17 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 18 hours ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 19 hours ago
MD
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Saint-Paul, NB · St.-Paul, NB
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Added 21 hours ago
ED
Executive Personal Assistant #2106
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- Full-time
We are seeking an experienced and highly organized Executive
Added 23 hours ago
UO
Department Secretary
University of Victoria
Victoria, BC
- Full-time
Added 23 hours ago
CH
Executive Assistant
Covenant Health Canada
AB · Edmonton, AB
- Full-time
Added 1 day ago
Fixed Operations Manager - Toyota Northshore
The Jim Pattison Auto Group
North Vancouver, BC
…lead, direct, and grow our Parts and Service departments. This executive leadership role is responsible for the overall operational efficiency, profitability, customer retention, and…
Added 1 day ago
P
Executive Administrative Assistant
Popular
St. Thomas, ON
- Full-time
The Executive Administrative Assistant provides high-level administrative and operational support to the Division Manager and VI Region Division. This position plays a key role in…
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Manager, Finance, Performance & Analytics
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Alliston, ON
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Added 1 day ago
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Added 1 day ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 1 day ago
TU
Administrative Coordinator
The University of British Columbia
Williams Lake, BC
- $4,756.11 to $5,802.73 CAD / month
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Added 1 day ago
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Toronto, ON
- $60,000 to $65,000 CAD / year
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Centro (Ortnec)

Administrative assistant

Montreal, QC, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Apr 4, 2027
Experience: 1–2+ years of experience in a Personal Assistant, Executive Assistant, Office Manager, or similar administrative role.
Posting language: English
Posted: Oct 6, 2026

Original job description

We are looking for a proactive, highly organized, and reliable Personal Assistant to the CEO to provide comprehensive support across both business and personal matters. This role has a clearly defined 50/50 split between business-related responsibilities and personal administrative support. The ideal candidate is someone who is comfortable switching between professional and personal tasks, can handle confidential matters with discretion, takes ownership of assignments, and is flexible when priorities change.

Key responsibilities
Business support

Provide daily administrative and operational support.
Manage and execute various ad hoc business requests and assignments from the CEO, ensuring they are completed accurately and on time.
Coordinate business travel, reservations, meetings, and appointments.
Support scheduling and coordination of business-related events and activities.
Assist with office operations and coordinate external service providers when required.

Personal support

Provide day-to-day personal administrative support.
Handle personal errands, bookings, reservations, and local arrangements.
Coordinate personal appointments and activities.
Research and arrange local services, purchases, deliveries, and other personal requests.
Assist with transportation and local tasks when required.
Handle various ad hoc personal assignments with flexibility and discretion.

Requirements:

1–2+ years of experience in a Personal Assistant, Executive Assistant, Office Manager, or similar administrative role.
Strong organizational and time-management skills.
Excellent attention to detail and ability to manage multiple priorities simultaneously.
Ability to work independently and take full ownership of assigned tasks.
High level of discretion and confidentiality.
Flexible and comfortable with a wide variety of tasks - from business coordination to personal administrative matters.
Strong communication and problem-solving skills.
Valid driver’s license.
Based in Montreal with strong knowledge of the city, local services, businesses, and resources.
Professional, proactive, hands-on, and solution-oriented mindset.

What we offer:

People-management approach and a supportive working environment.
Direct collaboration with the CEO and C-level team.
Hybrid / office-based work environment.
Paid time off.
A dynamic role with a high level of trust, autonomy, and responsibility.
The opportunity to work closely with senior leadership and become a key person the CEO can rely on.

We value independent thinkers who take ownership and are ready to reach new heights. Sound like you? Drop your CV today and let's start something exciting!

Please send your CV in English.

Apply About employer

More about this job

Responsibilities

Provide the CEO with business and personal administrative support, including managing requests, coordinating travel and appointments, and assisting with office operations and events. Handle personal errands, bookings, local arrangements, and other ad hoc assignments with flexibility and discretion.

Requirements

Requires 1–2+ years of experience in a personal assistant, executive assistant, office manager, or similar administrative role, along with strong organizational, time-management, communication, and problem-solving skills. Candidates should be proactive, discreet, able to work independently and manage changing priorities, hold a valid driver’s license, and have strong knowledge of Montreal and its local services.

Skills

Organization
Time Management
Attention To Detail
Multitasking
Independent Work
Task Ownership
Discretion
Confidentiality
Flexibility
Communication
Problem-Solving
Business Coordination
Personal Administrative Support
Travel Coordination
Scheduling
Valid Driver’s License

Benefits

Paid Time Off
Supportive Working Environment

Visa sponsorship

Not detected in the job text

Keywords

Personal Assistant
Executive Assistant
Administrative Support
Business Support
Personal Support
CEO
Office Operations
Travel Coordination
Meeting Coordination
Appointment Scheduling
Event Coordination
External Service Providers
Reservations
Personal Errands
Local Services
Purchases
Deliveries
Transportation
Confidentiality
Montreal
Driver’s License
Telecommunications
Wireless Services
Communications Equipment Manufacturing

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