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Added 3 hours ago
Executive & Personal Assistant
ALTA Canada
Montreal, QC
Full-time
The Executive & Personal Assistant is a full-time, on-site role based in Montreal, QC, providing comprehensive support to the Principal. Day-to-day responsibilities include managing…
Added 5 hours ago
Senior Executive Administrative Assistant
BGIS
Markham, ON
Full-time
We are seeking a highly professional Senior Executive Administrative Assistant to serve as a trusted partner to our Canadian President, and global CEO. This role goes beyond traditional…
Added 23 hours ago
Executive Assistant to the Deputy Provost (Marine Institute) and Executive Director (Professional and Continuting Education) (Non Bargaining)
Memorial University, Newfoundland and Labrador
St. John's, NL
Full-time
EXECUTIVE ASSISTANT TO THE DEPUTY PROVOST (Marine Institute) AND EXECUTIVE DIRECTOR (PROFESSIONAL AND CONTINUING EDUCATION)
Added 23 hours ago
Denny's - Back of House - Assistant Cook
Northland Properties
Calgary, AB
…enthusiastic, upbeat, and hard-working people to join our team. As an Assistant Cook to will assist the Cook and you can craft your skills and gain experience working in a fast-paced,…
Added 1 day ago
Private Office Operations Manager
No Ghost Jobs
Vancouver, BC
$80,000 to $100,000 CAD / year
Full-time
This is not a traditional Executive Assistant or Personal Assistant position. While executive and personal support form part of the role, the primary focus is operations, project…
Added 1 day ago
Executive assistant
JobsMedia.io
Quebec, QC
Full-time
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
Added 1 day ago
Executive Assistant
Marberg Staffing
Toronto, ON
$40.67 to $43.8 CAD / hour
Contract
Executive Assistant for professional college, downtown Toronto.
Added 13 days ago
Program Director, Psychiatric-Mental Health Nurse Practitioner (PMHNP), Associate Professor or Professor on the Educator Track, BSON – Georgetown University Medical Center
Georgetown Executive and Clinical DNP Programs
Georgetown, ON
Full-time
…Registered Nurse (APRN) Program and will report directly to the Assistant Dean for APRN Programs. The PMHNP director oversees the team to carry out all matters relating to the curriculum,…
Added 4 days ago
Executive Assistant to SVP/MD - Capital Markets
CIBC
Toronto, ON
Full-time
We are seeking a highly motivated Executive Assistant to support our Capital Markets teams. Collaboration and ingenuity are at the core of everything we do. As an Executive Assistant, you…
Added 2 days ago
Vice President, Philanthropy
GoodWork.ca
Toronto, ON · Greater Toronto Area, Canada
Full-time
…Philanthropy, Director of Business Intelligence & Operations, and an Executive…
Added 2 days ago
Executive Assistant II
lululemon
Vancouver, BC
Full-time
…planner, and coordinator to up to two members of the lululemon Executive Team, the Executive Assistant has a vital role in the success of their…
Added 2 days ago
Commercial Technical Service Assistant (Property Casualty Client Assistant)
Brown & Brown
Markham, ON
Full-time
Brown & Brown is seeking a Commercial Technical Service Assistant (Property Casualty Client Assistant) to join our growing team in Markham, Ontario.
Added 2 days ago
Executive Assistant, Office of Creative and Communications
The University of British Columbia
Vancouver, BC
$4,449 to $4,676 CAD / month
Full-time
The Executive Assistant serves as a key point of coordination within the Office of C&C, supporting initiatives and programs that advance the Faculty’s brand, reputation and strategic…
Added 2 days ago
Medical Office Assistant
Health Careers Canada
London, ON
Full-time
Working closely with the Associate Executive Director and Clinical Advisor, the Director ensures effective integration of clinical services across sites, champions continuous quality…
Added 3 days ago
Commercial Technical Service Assistant (Property Casualty Client Assistant)
Brown & Brown Insurance
Markham, ON
Full-time
Brown & Brown is seeking a Commercial Technical Service Assistant (Property Casualty Client Assistant) to join our growing team in Markham, Ontario.
Added 2 days ago
Executive Assistant (1.0 Temp) Chinook Education Centre #4145
Chinook School Division #211
Swift Current, SK
Temporary
Chinook School Division is looking to fill the position of Executive Assistant. The position is full time at 7.5 hours per day and 12 months per year. Based out of the Chinook Education…
Added 3 days ago
Administrative Assistant - Biidaaziiway Gamik
Sagkeeng Child & Family Services, Inc
Selkirk, MB
Full-time
The Administrative Assistant plays a key role in supporting the Biidaaziiway Gamik unit by performing a wide range of administrative and clerical functions. Working closely with the…
Added 2 days ago
Adjoint exécutif Affaires Publiques / Executive Assistant Public Affairs
Airbus Aircraft
Montreal, QC
Full-time
Added 3 days ago
Executive Assistant
University of Guelph
Guelph, ON
Reporting to the Associate Vice-President (Alumni Advancement), the Executive Assistant plays an integral role in supporting the administrative and fundraising efficiency of Associate…
Added 3 days ago
Executive Assistant, Office of Creative and Communications
University of British Columbia
Vancouver, BC · UBCV | P. A. Woodward Instructional Resources Centre (IRC)
$4,449 to $4,676 CAD / month
Full-time
The Executive Assistant serves as a key point of coordination within the Office of C&C, supporting initiatives and programs that advance the Faculty’s brand, reputation and strategic…
Added 2 days ago
Administrative Assistant
Fuze HR Solutions
Barrie, ON
Part-time
Candidates with less direct Executive Assistant experience may still be considered if they demonstrate strong organization, professionalism, initiative, communication skills, and the…
Added 2 days ago
Executive Assistant
St. Vincent's Hospice
St. Vincent's, NL · St Vincent, NL
Full-time
You’ll bring significant experience from an Executive Assistant, Personal Assistant, senior administrative or similar role, ideally supporting at Chief Executive, Director or senior…
Added 2 days ago
Administrative Assistant
Allen, Paquet & Arseneau LLP
NB · Sunny Corner, NB
Full-time
Provide support to the Executive Assistant, including coverage during absences
Added 3 days ago
Executive Assistant
Solutions Metrix
Montreal, QC
Full-time
The Executive Assistant plays a pivotal role in supporting the President in optimizing his time and contributions to Solutions Metrix. The President holds a unique dual position - leading…
Added 4 days ago
Adjoint exécutif Affaires Publiques / Executive Assistant Public Affairs
Airbus
Mirabel, QC · Montreal, QC
Full-time

Centro (Ortnec)

Administrative coordinator

Montreal, QC, Canada

Job type: Full-time
Apply by: Mar 6, 2027
Experience: Minimum 1-2 years of experience in a similar administrative or personal assistant role;
Posting language: English
Posted: Sep 7, 2026

Apply About employer

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Original job description

We are looking for a proactive, highly organized Administrative coordinator to provide personal and administrative support to company leadership. This role is ideal for someone who enjoys a dynamic workload, takes ownership, and can manage a wide range of tasks independently with minimal supervision. Strong organizational skills, attention to detail, and the ability to anticipate needs are essential for success in this role.

Key responsibilities:

Providing comprehensive day-to-day administrative support to key company leadership, managing schedules, correspondence, documentation, and various organizational tasks to ensure everything is handled efficiently and on time;
Handle and execute various ad hoc requests and assignments from company leadership, ensuring timely and effective completion;
Ensuring a comfortable and well-functioning office environment by identifying and selecting reliable service providers and maintaining high service standards;
Managing end-to-end travel planning, from researching and selecting the best options to handling bookings and coordinating complex travel arrangements, while considering country-specific requirements, preferences, and logistics;
Taking ownership of local event planning and coordination, managing all logistics and ensuring successful execution and a strong attendee experience.

Requirements:

Minimum 1-2 years of experience in a similar administrative or personal assistant role;
Strong organizational skills with excellent attention to detail;
Ability to work independently and take ownership of tasks;
Resourceful, proactive, and solution-oriented mindset;
Valid driver’s license and ability to use a vehicle for work-related tasks as needed (must);
Must be based in Montreal with strong knowledge of the local area, services, and resources, and the ability to efficiently handle local tasks and arrangements.

What we offer:

An opportunity to join a growing international company;
Collaborative and supportive team environment;
Hybrid: remote with one day per week in the office;
Paid time off.

We value independent thinkers who take ownership and are ready to reach new heights. Sound like you? Drop your CV today and let's start something exciting!

Please send your CV in English

Apply About employer

More about this job

Responsibilities

Provide comprehensive administrative and personal support to company leadership, including schedule and travel management. Oversee office environment maintenance and coordinate local event logistics.

Requirements

Requires 1-2 years of experience in an administrative or personal assistant role and a valid driver's license. Candidates must be based in Montreal with strong local knowledge and the ability to work independently.

Skills

Administrative Support
Calendar Management
Travel Planning
Event Planning
Office Management
Organization
Attention To Detail
Proactive Problem Solving
Time Management
Correspondence Management

Benefits

Paid Time Off

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordination
Executive Support
Travel Logistics
Event Coordination
Office Administration
Montreal
Hybrid Work
Personal Assistant
Telecommunications
Wireless Services

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