Project Control Officer

Position Description

Ready to join an outstanding culture that cares about diversity and inclusion, corporate social responsibility, and gives the freedom to innovate, influence decisions, and chart an exciting career?

CGI is more than just an IT company. Be part of a team that supports the local community with the ability to draw on global best in class talent! Benefits include a share purchase program, profit sharing, wellness credits, training and development programs, and flexible work schedules and locations.

CGI Victoria is seeking a Project Control Officer who has a minimum of 1 2 years of working experience in project coordination and/or project administration, preferably in a Consulting or Information Technology environment supporting Project Managers. This is an intermediate project control / junior project management role that will provide support to several Project Managers and teams providing information technology services to our clients.

Your future duties and responsibilities

• Ensure project time entries are valid for projects, and task descriptions reference project WBS (Work Breakdown Structure) tasks from MS Project plans, and complete weekly updates of MS Project plans
• Complete monthly Time summary roll ups, and initiate client project reporting
• Manage and organize all project contractual information, including Accounting Summaries and Change Requests, and ensure all documents are properly completed and filed with Finance and on Ensemble/SharePoint. Support Account management in drafting and review of the SoWs and contract items
• Support Account manager with the proposal readiness, submissions and step approvals
• Track account and portfolio level actions, risks, concerns
• Coordinate with the Talent partners/recruiters to track the status of the resource service orders
• Coordinate to recruit resources with the internal managers
• Support marketing and business development campaigns
• Maintain the Project Deliverables Checklist for all projects, and ensure that all documents are filed on Ensemble along with appropriate client approvals
• Ensure all CPMF mandated documents and checklists are filed on Ensemble, and that a Project Closure Checklist is completed and filed for each project
• Support the creation and maintenance and proper filing of project status reports and external and internal meeting minutes
• Support the project teams with other document or material development as required for the various projects
• Provide logistical support to project teams for submitting resource assignment requests, booking meetings, maintaining distribution lists, and following up with assigned resources on action items
• Acting as the main point of contact with the Project Administration Team to ensure consistent and efficient processing of all project administration tasks, such as new engagement setup, resource assignments, Time Reports, and adjustment requests
• Integrate within the team, growing your project control skills into a junior project management role, while delivering operational excellence tied to our contractual obligations
• Support onboarding/offboarding of new members
• Maintains various portfolio level resource and budget forecasts reports
• Support Scrum Masters in Jira setup
• Perform project audits and identify gaps
• Consolidate lessons learnt, sprint retros, across the project. Identify trends, actions and track it for resolution
• Be able to work on Smartsheet, Jira, confluence and other modern agile tools. Well versed in Excel, PowerPoint presentations, MS Visio and other MS Office products
• Utilize latest AI tools to increase productivity, improve existing processes and identify potential time savings
  
  

Required Qualifications To Be Successful In This Role

• Post secondary education in Business Administration or a related field
• 1-2 years related experience in consulting/IT department supporting project managers
• CAPM certification desired
• Solid understanding of MS Office 365, including Word, Excel, Outlook, PowerPoint, Visio, and Project
• Experience with invoicing processes in a consulting/project related environment
  
  

Professional Attributes:

• Results oriented and highly motivated
• Dedicated to professional growth
• Passionate about excellent client delivery
• Able to prioritize multiple requests, working to client timelines
• Able to work in a team environment working toward common goals
• Able to plan, develop and improve processes
• Solid attention to detail
• Excellent English communication skills, both written and verbal
  
  

Nice to Have:

• General knowledge of accounting, project management, PeopleSoft, and process management
• A clear understanding of the roles and responsibilities of the Project Administration Team within the CGI Vancouver office
  
  

CGI is providing a reasonable estimate of the pay range for this role. The determination of this range includes various factors including but not limited to skill set level, geographic market, experience and training, and licenses and certifications. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $55,000 to $105,000.

Together, as owners, let’s turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.

Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

At CGI, we value the strength that diversity brings and are committed to fostering a workplace where everyone belongs. We collaborate with our clients to build more inclusive communities and empower all CGI partners to thrive. As an equal-opportunity employer, being able to perform your best during the recruitment process is important to us. If you require an accommodation, please inform your recruiter.

That same commitment to fairness extends to how we use technology. To support our recruitment team, AI tools may be used to help assess applications though they never replace human judgement. All hiring decisions remain entirely in the hands of our recruitment professionals.

To learn more about accessibility at CGI, contact us via email. Please note that this email is strictly for accessibility requests and cannot be used for application status inquiries.

Come join our team - one of the largest IT and business consulting services firms in the world.