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Cha's Organics

Sales Coordinator

Montreal, QC, Canada
Greater Montreal, QC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Apr 24, 2027
Posting language: English
Posted: Oct 26, 2026

Original job description

Location:

Ville Saint-Laurent, QC

About Us:

Cha’s Organics is a leader in the Canadian health food marketplace, offering a diverse range of organic, vegan, and gluten-free products. As a Canadian small business making a global impact, we are committed to quality, sustainable sourcing, and ethical practices. Our growing team in Ville Saint-Laurent is seeking a self-motivated Sales Coordinator with strong organizational skills and a collaborative approach.

Summary of Role:

The Sales Coordinator supports sales initiatives and retail activations by coordinating work across Sales, Marketing, Operations, Finance, retailers, and external partners. The role tracks responsibilities, deadlines, materials, approvals, product information, and follow-ups to help ensure work is completed on time.

The Sales Coordinator also supports day-to-day sales activities in Canada and the U.S., including GS1 requirements, retailer and distributor forms, platform coordination, inventory forecasting, and sales reporting.

Key Responsibilities:

Retail Activations & In-Store Demos

Coordinate in-store activations, demos, and trade show logistics with internal teams, agencies, and retail partners

Confirm event details, owners, deadlines, approvals, materials, and next steps

Track activation supplies and follow up with the responsible owners to ensure timely ordering and delivery

Collect and share post-event reports, and escalate risks or delays

Sales & Retailer Coordination

Coordinate sales and marketing activities, product launches, seasonal priorities, and retailer communications across Canada and the U.S.

Track new item forms, listing forms, sales forms, order forms, program applications, and complimentary sample requests

Follow up on submissions and retailer requirements, keeping records of deadlines, approvals, and outstanding items

Ensure requests and feedback are directed to the appropriate internal team or owner

GS1, Product Data & Platforms

Coordinate and maintain GS1 listings

Coordinate with internal teams to collect and verify product data, images, measurements, and supporting documentation

Maintain organized, up-to-date information across GS1, Asana, Dropbox, and other shared platforms

Track deadlines and follow up on missing information, approvals, or updates

Project & Inventory Coordination

•Maintain project boards, calendars, launch trackers, and shared documentation

Track owners, milestones, deadlines, approvals, dependencies, and open tasks; flag overdue items and escalate unclear ownership or delays

Support inventory forecasting by compiling current demand and promotional expectations, and sharing relevant information with Sales, Purchasing, and Operations

Prepare meeting agendas, notes, decision logs, and action-item trackers as needed

Financial Tracking & Sales Analysis

Track sales-related discounts, deductions, promotional costs, chargebacks, claims, credits, margins, and activation expenses

Capture and organize sales data to support reporting, sales analysis, and ROI analysis

Coordinate with Sales and Finance to clarify reporting questions, investigate discrepancies, organize supporting documents, and follow up on disputes

Prepare summaries and reports as directed by management; escalate items requiring approval

Coordinate financial information but do not approve discounts, credits, chargebacks, pricing exceptions, budgets, or other financial commitments unless authorized by management

Reporting & Administrative Support

Maintain KPI trackers and prepare reports, dashboards, and summaries on activations, demos, promotions, sales, and financial results

Support post-activation and post-campaign reviews by organizing results, costs, learnings, and stakeholder feedback

Maintain templates, checklists, contact lists, and standard operating documents

Provide other coordination support related to the role, as assigned by management

Skills and Qualifications:

One to three years of experience in sales or project coordination in in the CPG, food and beverage, or retail industries

Strong organizational skills, attention to detail, and ability to manage deadlines across multiple stakeholders

Excellent written and verbal communication skills

Working knowledge of spreadsheets, project management tools, and shared documentation systems

Comfort working with sales data, margins, discounts, promotional costs, chargebacks, and deductions

Sound judgment in following up and escalating discrepancies, delays, or unclear responsibilities

GS1, product data, retailer forms, Asana, Dropbox, reporting, or ROI analysis experience is an asset

Bilingual communication skills in English and French

Benefits and Conditions of Employment:

Full-time, permanent position

Primarily in-person work at our Saint-Laurent, QC office

Occasional travel or off-site work may be required for activations, demos, trade shows, or other company events

Salary negotiable, based on experience

Group health and dental benefits

Supportive, casual work environment, kitchen facilities on site, closed office

Onsite parking available

If you’re driven to make an impact in a values-driven company with a global reach, we would love to hear from you. Apply today to join Cha’s Organics in Ville Saint-Laurent!

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More about this job

Responsibilities

Coordinate sales activities, retail activations, demos, trade shows, product launches, retailer requirements, and product data across internal teams and external partners in Canada and the U.S. Maintain project and inventory trackers, organize sales and financial information, prepare reports, and follow up on deadlines, approvals, discrepancies, and outstanding tasks.

Requirements

The role seeks candidates with one to three years of sales or project coordination experience, preferably in CPG, food and beverage, or retail. Candidates should have strong organizational, communication, and deadline-management skills, spreadsheet and project-tool proficiency, and comfort working with sales and promotional financial data; GS1, Asana, Dropbox, reporting, or ROI analysis experience is an asset.

Skills

Sales Coordination
Project Coordination
Retail Activation Coordination
Event Logistics
Retailer Communication
GS1 Product Listings
Product Data Management
Inventory Forecasting
Sales Reporting
Financial Tracking
Sales Analysis
ROI Analysis
Spreadsheet Skills
Project Management Tools
Deadline Management
Stakeholder Communication

Benefits

Group Health Benefits
Dental Benefits
Onsite Parking

Visa sponsorship

Not detected in the job text

Keywords

Sales Coordination
Project Coordination
Retail Activations
In-Store Demos
Trade Shows
Product Launches
Retailer Forms
GS1
Product Data
Asana
Dropbox
Inventory Forecasting
Sales Reporting
KPI Tracking
Sales Analysis
ROI Analysis
Promotional Costs
Chargebacks
Deductions
Margins
Discounts
Claims
Credits
Project Boards
Launch Trackers
Spreadsheets
CPG
Food and Beverage
Retail

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