Office administrator jobs in Canada

Find office administrator jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Oct 25, 2026

Hiring at a glance

View jobs

Open jobs: 1,114
Employers: 843

Advertised starting pay

Average starting payCAD / hour: $32.12Across 243 listings
Average starting payCAD / year: $63,707Across 110 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%4 listings
Hybrid: 8%90 listings
On-site: 91%1,017 listings

Not specified: <1% (3 listings)

Employers hiring include 123Dentist (22), Brandt Group of Companies (12), Quantum Management Services Ltd. (9).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office administrator jobs in Canada

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Added 16 days ago
CD
Chief administrative officer (cao)
CENTRE D'HEBERGEMENT ET DE SOINS LONGUE DURÉE BOURGET INC
Pointe-aux-Trembles, QC
- $81,003 to $105,300 CAD / year
- Full-time
- On-site
Added 16 days ago
SB
Office administrator
Superior Beauty Plus Brow Studio
Vernon, BC
- From $39 CAD / hour
- Full-time
- On-site
Added 16 days ago
CT
Office administrator
Canadian Truckload Inc.
Mississauga, ON
- From $37 CAD / hour
- Full-time
- On-site
Added 16 days ago
AT
Administration officer
Akal Truck & Trailer Centre Inc
Rosser, MB
- $35,000 to $40,000 CAD / year
- Full-time
- On-site
Added 16 days ago
GÉ
Administrative officer
garderie éducative les papillons de joliette inc
Joliette, QC
- From $22 CAD / hour
- Full-time
- On-site
Added 16 days ago
VE
Administrative officer
VANILLA EN GLAZE INC
Markham, ON
- From $65,520 CAD / year
- Full-time
- On-site
Added 16 days ago
PA
Administration officer
PABLA'S ACCOUNTING & TAX SERVICES INC.
Edmonton, AB
- From $36 CAD / hour
- Full-time
- On-site
Added 16 days ago
EI
Office manager
EWC IMMIGRATION
Edmonton, AB
- From $38 CAD / hour
- Full-time
- On-site
Added 16 days ago
CD
Administrative support officer
CENTRE D'HEBERGEMENT ET DE SOINS LONGUE DURÉE BOURGET INC
Pointe-aux-Trembles, QC
- $26.51 to $32.44 CAD / hour
- Full-time
- On-site
Added 16 days ago
PN
Administrative officer
Prescare Nursing & Healthcare Staffing Inc
Moncton, NB
- From $30 CAD / hour
- Full-time
- On-site
Added 16 days ago
GA
Office administrator
G.Duncan Auto Body Ltd
Squamish, BC
- $30 to $33 CAD / hour
- Full-time
- On-site
Added 16 days ago
VI
Liaison officer
Vegpro International Inc.
Sherrington, QC
- From $27.2 CAD / hour
- Full-time
- Temporary
Added 16 days ago
SC
Office manager
Surecare Cleaning Services Ltd.
New Westminster, BC
- From $39 CAD / hour
- Full-time
- On-site
Added 16 days ago
QT
Office manager
Quick Tire Repair
Mississauga, ON
- From $38 CAD / hour
- Full-time
- On-site
Added 16 days ago
OC
Administrative services officer
OMNIUM CONCEPT INC
Montréal, QC
- From $37 CAD / hour
- Full-time
- On-site
Added 16 days ago
GG
Sales Office Administrator
Great Gulf
East Gwillimbury, ON
- Part-time
Added 16 days ago
CF
Administrative Coordinator, Part Time
Chalmers Foundation
Fredericton, NB
- Part-time
…dedicated administrative support to the Chalmers Foundation’s Office Team, ensuring smooth daily operations, accurate input and management of donor and volunteer data, and professional…
Added 16 days ago
SA
Claims officer
Summit Auto Centre Inc.
Etobicoke, ON
- $36.92 to $38.5 CAD / hour
- Full-time
- On-site
Added 16 days ago
TO
Chief administrative officer (cao)
Town of Deer Lake
Deer Lake, NL
- $100,000 to $130,000 CAD / year
- Full-time
- On-site
Added 16 days ago
C&
Office Services Coordinator
Cushman & Wakefield
Vancouver, BC
- Full-time
The Office Services Coordinator is responsible for delivering administrative, operational, and workplace services support to ensure the efficient day-to-day operation of the Vancouver and…
Added 16 days ago
Office Manager
Glen Group
Richmond, BC
We are looking for a reliable, organized Office Manager with experience to oversee day-to-day office operations, coordinate administrative procedures, and maintain a productive, positive…
Added 16 days ago
Office Manager
Glen Group Of Companies
Richmond, BC
We are looking for a reliable, organized Office Manager with experience to oversee day-to-day office operations, coordinate administrative procedures, and maintain a productive, positive…
Added 16 days ago
CR
Office Manager
COGIR Real Estate
Kelowna, BC
- Full-time
Added 16 days ago
C&
Office Services Coordinator
Cushman & Wakefield
Vancouver, BC
- Full-time
The Office Services Coordinator is responsible for delivering administrative, operational, and workplace services support to ensure the efficient day-to-day operation of the Vancouver and…
Added 16 days ago
IF
Administrative officer
Iqbal Foods
East York, ON
- From $56,200 CAD / year
- Full-time
- On-site

Chalmers Foundation

Administrative Coordinator, Part Time

Fredericton, NB, Canada

$19 - $21 / Hour · Part-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $19 - $21 / Hour
Job type: Part-time
Apply by: Nov 7, 2026
Experience: 3-5 years of experience in an office setting.
Working hours: 20 hours per week
Posting language: English
Posted: Oct 8, 2026

Original job description

Job title

Administrative Coordinator, Part Time

Reports to

Director of Philanthropy

Pay Band

$19 - $21 / Hour

Hours: 20 hours per week (primarily mornings, Monday – Friday). Occasional evening

Job Description

The Administrative Coordinator is responsible for providing dedicated administrative support to the Chalmers Foundation’s Office Team, ensuring smooth daily operations, accurate input and management of donor and volunteer data, and professional engagement with donors and volunteers.

Duties and responsibilities

Data Entry and Data Maintenance Support

Enter and reconcile daily donation transactions in Keela, maintain accurate donor information, and process donation receipts in a timely manner.
Prepare and submit weekly donation reports to the Manager of Manager.
Ensure data accuracy and confidentiality for all donor and financial records.
Collaborate with the Manager of Annual Giving to review donor data via CRM audits.
Ensure timely donor acknowledgment.

Administrative Support

Answer phones, greet visitors, and respond to general inquiries in a professional and welcoming manner.
Conduct bank runs.
Manage office supplies, coordinate repairs and maintenance requisitions, and assist with vendor relationships.
Support Foundation staff with scheduling and meeting preparation (e.g., catering, materials, room setup).

Volunteer Support

Identify and develop meaningful activities and projects to keep Hospital Volunteer Desk volunteers engaged and contributing effectively during their shifts.
Develop and implement strategies to recruit, train, and retain volunteers for the Hospital Volunteer Desk. For example, representing the Foundation at community volunteer fairs and serving as the contact person for Connect Fredericton, a volunteer recruitment tool with the City of Fredericton.

Event Coordination Support

Assist the Manager of Community and Corporate Engagement with event logistics, volunteer coordination, and vendor management, including invitations, registrations, setup, and onsite support.

Other Duties as Assigned

· Actively participate in team projects and serve on internal working committees.

· Represent the foundation at community events, as requested, and at internal events as needed.

· Perform all other duties as assigned.

· Other duties as may be assigned from time to time

Working Environment

Ability to move around. Typical office environment, as well as attendance at off-site locations to oversee annual special events, public relations and communication events, and attend meetings on behalf of the Foundation
Foundation Meetings, annual campaigns, and special events will require time outside of regular workweek, which can be adjusted to accommodate the additional hours

· Ability and willingness to travel periodically

Qualifications

Education:

Post-secondary training in Office Administration or equivalent experience.

Experience:

3-5 years of experience in an office setting.
Experience using a CRM software such as Raisers Edge, Keela.
Ability to use sound judgment and always maintain discretion and confidentiality.
Strong interpersonal, organizational, and analytical skills.
Excellent administrative skills including solid working experience using relevant technology.
Ability to manage multiple priorities from different sources enhanced by problem solving capabilities.
A valid driver’s license and access to a vehicle is required.

Knowledge, skills and abilities:

Initiative, sound judgment, and decision-making skills
Detail orientated self-starter and highly self-motivated
Ability to work both as a team and independently.
Ability to attend work on a regular basis
Strong organizational and time management skills
Experience working with nonprofit organizations an asset
Written and spoken competence in English is required; French language is considered an asset
Demonstrated adherence to relevant legislation including the Personal Health Information Privacy and Access Act to ensure all patient, business, financial, and employee information is accessed on a need-to-know basis.
Compliance with Chalmers Foundation’s confidentiality policy

Apply About employer

More about this job

Responsibilities

Provide administrative support to the Foundation team, including managing donor and volunteer records, processing donations, preparing reports, and handling office operations. Support volunteer engagement and recruitment, and assist with event logistics, coordination, and on-site activities.

Requirements

Requires post-secondary training in Office Administration or equivalent experience, along with 3–5 years of office experience and familiarity with CRM software such as Keela or Raiser's Edge. Candidates need strong organizational, interpersonal, analytical, and administrative skills, discretion with confidential information, and a valid driver's license with access to a vehicle.

Skills

Data Entry
Donor Data Management
CRM Auditing
Donation Processing
Administrative Support
Volunteer Recruitment
Volunteer Training
Event Coordination
Vendor Management
Scheduling
Organization
Time Management
Confidentiality
Interpersonal Communication
Problem Solving
Sound Judgment

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Keela
Raiser's Edge
CRM
Donor Data
Volunteer Data
Donation Processing
Donation Receipts
Donation Reports
CRM Audits
Donor Acknowledgment
Volunteer Recruitment
Volunteer Training
Volunteer Retention
Event Logistics
Vendor Management
Scheduling
Meeting Preparation
Confidentiality
Personal Health Information Privacy and Access Act
Nonprofit Organizations
Fundraising
Bank Runs
Office Supplies
Community Engagement

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