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Added 6 mins ago
CI
Manager, Distribution Centre and Logistics
Compugen Inc
Richmond Hill, ON
- Full-time
Position Overview: Reporting to the Director of Operations, the Manager, Distribution Centre (DC) and Logisticsis responsible for the strategic direction and leadership of the overall DC…
Added 6 mins ago
SH
Medical Director 0.3 EFT
Shared Health-Soins Communs
Winnipeg, MB · Greater Winnipeg Metropolitan Area
- Full-time
Regional Emergency Psychiatry Medical Director
Added 6 mins ago
CN
Director of Financial Strategy
Canada's National Ballet School
Toronto, ON
- Full-time
Reporting to the Chief Strategy and Operations Officer (CSOO) and working closely with the Executive Director and Artistic Director, the Director of Financial Strategy is a key member of…
Added 6 mins ago
BC
Intern, Finance & Accounting (Winter 2027)
Bluevale Capital Group
Toronto, ON
- Full-time
…middle and front office activities. Reporting directly to the Director, Finance this role will allow high levels of exposure to daily operations at a dynamic & growing Private Equity Firm,…
Added 6 mins ago
AS
VP, Finance
About Staffing
Calgary, AB
- $180,000 to $210,000 CAD / year
- Full-time
Our SE Calgary client is a growing financial services organization with operations across Canada and the United States. With multiple business entities and a fast-moving environment, the…
Added 6 mins ago
SP
Executive Director
Sherwood Park - Strathcona County Primary Care Network
Sherwood Park, AB
- Full-time
As Executive Director, you will translate the Board’s vision and priorities into clear plans and measurable results. You will oversee SPPCN’s programs, people, finances, operations,…
Added 8 mins ago
HR Business Partner
Northland Properties
Toronto, ON
Reporting to the Director of HR & Quality, the HR Business Partner will act as a trusted advisor on workforce planning, talent management, employee relations, performance, organizational…
Added 23 mins ago
W
Visiting Nurse Practitioner (NP)
Wasauksing
Parry Sound, ON
- Full-time
Oversee the operations of nursing within the assigned clinical team
Added 23 mins ago
SP
Executive Director
Sherwood Park Primary Care Network
Sherwood Park, AB
- Full-time
As Executive Director, you will translate the Board’s vision and priorities into clear plans and measurable results. You will oversee SPPCN’s programs, people, finances, operations,…
Added 23 mins ago
CN
Director of Financial Strategy
Canada's National Ballet School
Toronto, ON
- $130,000 to $140,000 CAD / year
- Full-time
Reporting to the Chief Strategy and Operations Officer (CSOO) and working closely with the Executive Director and Artistic Director, the Director of Financial Strategy is a key member of…
Added 36 mins ago
SL
Apprenticeship Assistant
St. Lawrence College
Kingston, ON
- Full-time
Reporting to the Associate Director, Academic Operations and Scheduling, the incumbent provides academic support service for the apprenticeship and pre-apprenticeship programs in the School…
Added 36 mins ago
LH
Administrative Receptionist - Floater Position
Lifemark Health Group
AB · Edmonton, AB
- Full-time
Provide administrative support to the Care Coordinator Manager and Clinic Director
Added 36 mins ago
DG
Estimator
Deveraux Group of Companies
Calgary, AB
- Full-time
…project’s lifecycle, from conception to construction to long-term operations. This structure encourages collaboration across all departments and gives our team the chance to contribute…
Added 36 mins ago
A
Financial Planning and Analysis Manager
Altis
Vaughan, ON
- $115,000 to $120,000 CAD / year
- Full-time
Reporting to the Director, FP&A, you’ll partner with senior leaders and cross-functional teams in a collaborative environment that continues to evolve through new services, partnerships,…
Added 36 mins ago
CF
Manager, Venues & Client Experience
Cambridge Forums Inc.
Toronto, ON
- Full-time
…executing several events per year. Reporting to the Managing Director, the Manager, Venues & Client Experience will serve as the team’s people leader and will have accountability for…
Added 36 mins ago
L
Director of Finance And Accounting
LEDPAX
Montreal, QC
- Full-time
We're LEDPAX (USA) and GNG Sales (Canada) - a growing, cross-border LED lighting business - and we're hiring a Director of Accounting and Finance to own and build out our finance…
Added 38 mins ago
MU
Administrative Manager
McGill University
ON
- Full-time
Reporting to the Associate Director Administration, the Administrative Manager is responsible for planning, developing and implementing business processes related to finance, human…
Added 38 mins ago
C
Director Inclusion - Data, Insights & Operations
CIBC
Toronto, ON
- Full-time
…workplace so we can help make our clients’ ambitions a reality. As Director, Inclusion - Data, Insights and Operations, you’ll lead the data, reporting, financial management and business…
Added 38 mins ago
E
Advisor IT Data Network Operations & Support
Enbridge
Toronto, ON · North York
- Full-time
…sustainable growth. We are looking for an Advisor IT Data Network Operations & Support to help design, build, deploy, test, and support our enterprise network…
Added 38 mins ago
Director Strategic Initiatives & Innovation (18 month contract) | Great West
The Canada Life Assurance Company
Winnipeg, MB · London, ON · Toronto, ON
Strong accounting and finance background with demonstrated experience in financial reporting, controllership, finance operations or finance transformation.
Added 53 mins ago
HG
Director, Construction - Data Centers
Hypertec Group
QC · Saint-Laurent, QC
- Full-time
Hypertec is seeking a Director of Construction (Data Centers) to join our Construction team in Montreal. If you are motivated, collaborative, and aligned with our values, we would love to…
Added 53 mins ago
CS
Facilities Maintenance Specialist
Canucks Sports & Entertainment (CSE)
Vancouver, BC
- Full-time
Working closely with Facilities Operations, Arena Operations, and external contractors, this role coordinates preventative maintenance, repairs, inspections, service work, and facility…
Added 53 mins ago
UH
Nurse Practitioner, Social Medicine
University Health Network
Toronto, ON
- Full-time
Reports to: Director of Operations, Population Health and Social Medicine
Added 53 mins ago
D
Chef Manager
Dexterra
Oakville, ON
- $60,001 to $70,001 CAD / year
- Contract
Lead or work alongside the Food Service Director and kitchen staff to control costs of the location by taking measures such as
Added 1 hour ago
VC
Boutique Administrator
Van Cleef & Arpels
Vancouver, BC
- Full-time
Reporting to the Boutique Director, you will be responsible for executing administrative and logistic tasks, ensuring compliance with brand security and operational procedures. You will be…

Chalmers Foundation

Administrative Coordinator, Part Time

Fredericton, NB, Canada

$19 - $21 / Hour · Part-time

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Job details

Pay: $19 - $21 / Hour
Job type: Part-time
Apply by: Nov 7, 2026
Experience: 3-5 years of experience in an office setting.
Working hours: 20 hours per week
Posting language: English
Posted: Oct 8, 2026

Original job description

Job title

Administrative Coordinator, Part Time

Reports to

Director of Philanthropy

Pay Band

$19 - $21 / Hour

Hours: 20 hours per week (primarily mornings, Monday – Friday). Occasional evening

Job Description

The Administrative Coordinator is responsible for providing dedicated administrative support to the Chalmers Foundation’s Office Team, ensuring smooth daily operations, accurate input and management of donor and volunteer data, and professional engagement with donors and volunteers.

Duties and responsibilities

Data Entry and Data Maintenance Support

Enter and reconcile daily donation transactions in Keela, maintain accurate donor information, and process donation receipts in a timely manner.
Prepare and submit weekly donation reports to the Manager of Manager.
Ensure data accuracy and confidentiality for all donor and financial records.
Collaborate with the Manager of Annual Giving to review donor data via CRM audits.
Ensure timely donor acknowledgment.

Administrative Support

Answer phones, greet visitors, and respond to general inquiries in a professional and welcoming manner.
Conduct bank runs.
Manage office supplies, coordinate repairs and maintenance requisitions, and assist with vendor relationships.
Support Foundation staff with scheduling and meeting preparation (e.g., catering, materials, room setup).

Volunteer Support

Identify and develop meaningful activities and projects to keep Hospital Volunteer Desk volunteers engaged and contributing effectively during their shifts.
Develop and implement strategies to recruit, train, and retain volunteers for the Hospital Volunteer Desk. For example, representing the Foundation at community volunteer fairs and serving as the contact person for Connect Fredericton, a volunteer recruitment tool with the City of Fredericton.

Event Coordination Support

Assist the Manager of Community and Corporate Engagement with event logistics, volunteer coordination, and vendor management, including invitations, registrations, setup, and onsite support.

Other Duties as Assigned

· Actively participate in team projects and serve on internal working committees.

· Represent the foundation at community events, as requested, and at internal events as needed.

· Perform all other duties as assigned.

· Other duties as may be assigned from time to time

Working Environment

Ability to move around. Typical office environment, as well as attendance at off-site locations to oversee annual special events, public relations and communication events, and attend meetings on behalf of the Foundation
Foundation Meetings, annual campaigns, and special events will require time outside of regular workweek, which can be adjusted to accommodate the additional hours

· Ability and willingness to travel periodically

Qualifications

Education:

Post-secondary training in Office Administration or equivalent experience.

Experience:

3-5 years of experience in an office setting.
Experience using a CRM software such as Raisers Edge, Keela.
Ability to use sound judgment and always maintain discretion and confidentiality.
Strong interpersonal, organizational, and analytical skills.
Excellent administrative skills including solid working experience using relevant technology.
Ability to manage multiple priorities from different sources enhanced by problem solving capabilities.
A valid driver’s license and access to a vehicle is required.

Knowledge, skills and abilities:

Initiative, sound judgment, and decision-making skills
Detail orientated self-starter and highly self-motivated
Ability to work both as a team and independently.
Ability to attend work on a regular basis
Strong organizational and time management skills
Experience working with nonprofit organizations an asset
Written and spoken competence in English is required; French language is considered an asset
Demonstrated adherence to relevant legislation including the Personal Health Information Privacy and Access Act to ensure all patient, business, financial, and employee information is accessed on a need-to-know basis.
Compliance with Chalmers Foundation’s confidentiality policy

Apply About employer

More about this job

Responsibilities

Provide administrative support to the Foundation team, including managing donor and volunteer records, processing donations, preparing reports, and handling office operations. Support volunteer engagement and recruitment, and assist with event logistics, coordination, and on-site activities.

Requirements

Requires post-secondary training in Office Administration or equivalent experience, along with 3–5 years of office experience and familiarity with CRM software such as Keela or Raiser's Edge. Candidates need strong organizational, interpersonal, analytical, and administrative skills, discretion with confidential information, and a valid driver's license with access to a vehicle.

Skills

Data Entry
Donor Data Management
CRM Auditing
Donation Processing
Administrative Support
Volunteer Recruitment
Volunteer Training
Event Coordination
Vendor Management
Scheduling
Organization
Time Management
Confidentiality
Interpersonal Communication
Problem Solving
Sound Judgment

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Keela
Raiser's Edge
CRM
Donor Data
Volunteer Data
Donation Processing
Donation Receipts
Donation Reports
CRM Audits
Donor Acknowledgment
Volunteer Recruitment
Volunteer Training
Volunteer Retention
Event Logistics
Vendor Management
Scheduling
Meeting Preparation
Confidentiality
Personal Health Information Privacy and Access Act
Nonprofit Organizations
Fundraising
Bank Runs
Office Supplies
Community Engagement

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