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Added 1 min ago
TB
Store Lead
Tailored Brands
Lethbridge, AB
- Full-time
As a Store Lead, you will partner with your Store Manager to support store team members to achieve sales performance expectations through active coaching, development of a team selling…
Added 1 min ago
SC
shift supervisor - Store# 68749, 9 KINLOCK RD
Starbucks Coffee Company
Stratford, PE
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 15 mins ago
VE
Health & Safety Manager F/H
VINCI Energies
Toronto, ON
- Full-time
Support the project teams for all matters related to Health and Safety Management.
Added 15 mins ago
V
Senior Draftsman, Draftswoman H/F
VINCI
Toronto, ON
- $80,000 to $95,000 CAD / year
- Full-time
…also serves as a liaison between the Drafting team, Method Manager, Engineers, and Construction teams to ensure that drawings are accurate, constructible, and delivered in accordance with…
Added 15 mins ago
RD
Clerk, Environmental Services
Regional District of North Okanagan
Coldstream, BC
- Full-time
Reporting to the Solid Waste Operations Manager, the Clerk, Environmental Services provides clerical and administrative support to the Environmental Services team within the Strategic &…
Added 15 mins ago
BN
Project Officer
Build Nova Scotia
Halifax, NS
- Full-time
The Project Officer will support Build Nova Scotia's Project Delivery team in delivering the Halifax Inﬁrmary Expansion Project (HIEP) project and collaborate with the various integrated…
Added 16 mins ago
Support and Test Equipment Specialist
L3Harris Technologies
NS · Shearwater, Nova
Reporting directly to the CFO Associate Manager, the Support and Test Equipment (STE) Support Specialist is responsible to perform scheduled and corrective maintenance of CH148 Aircraft…
Added 19 mins ago
PM
Investment manager - banking, credit and investment
PNR MANAGEMENT SERVICES LTD
Kelowna, BC
- From $50.48 CAD / hour
- Full-time
- Contract
- On-site
Consult with clients after sale to provide ongoing support
Added 31 mins ago
GD
Manager, Infrastructure and Cloud Services
General Dynamics Missions System International
Ottawa, ON
- $120,000 to $160,000 CAD / year
- Full-time
The Manager, Infrastructure and Cloud Services is accountable for the reliability, security, modernization, and operational delivery of General Dynamics Mission Systems core technology…
Added 31 mins ago
AC
Conseiller Principal En Audit TI
Aston Carter
Montreal, QC
- $35 to $75 CAD / hour
- Contract
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Added 45 mins ago
TC
Program Manager, Full-Time
Taproot Community Support Services
Victoria, BC
- Full-time
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Added 45 mins ago
H
Manager IM/IT
Hays
Ottawa, ON
- $106,000 to $132,000 CAD / year
- Full-time
Reporting to the Senior Director, IM/IT, the Manager IM/IT is responsible for developing, implementing, and supporting a broad range of Information Management and Information Technology…
Added 45 mins ago
BC
Business Intelligence Analyst – Finance, Corporate Solutions
BBA Consultants
Mont-Saint-Hilaire, QC · Mont-St-Hilaire, QC
- Full-time
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Added 45 mins ago
S
shift supervisor - Store# 17292, ROUTE 132 AND JOGUES
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- Full-time
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Added 45 mins ago
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shift supervisor - Store# 04064, SOURCES & HYMUS
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- Full-time
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Added 45 mins ago
S
shift supervisor - Store# 15733, ST. CHARLES & HYMUS
Starbucks
Kirkland, QC
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 45 mins ago
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shift supervisor - Store# 61239, DORVAL, 1250 HERRON
Starbucks
Dorval, QC
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 45 mins ago
S
shift supervisor - Store# 63880, BROSSARD, BLVD TASCHEREAU
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- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 45 mins ago
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shift supervisor - Store# 25787, NEWMAN & SHEVCHENKO
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- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 45 mins ago
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Asset manager - Wind turbine performance / Gestionnaire d'actifs - Performances des éoliennes
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Le candidat retenu travaillera en étroite collaboration avec les clients, les équipes des opérations de service, de l’ingénierie, de la gestion technique et les équipes internationales…
Added 45 mins ago
FT
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At Franklin Templeton, we believe success is built through powerful partnerships. As a forward thinking asset manager, we build dynamic relationships with clients, understand their goals,…
Added 45 mins ago
M
Building Manager
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- $50,000 to $70,000 CAD / year
- Full-time
Marcon is seeking a hands-on Building Manager (Live-In) to support the day-to-day operation, maintenance, and presentation of our W42 residential community. Reporting to the Property…
Added 45 mins ago
S
shift supervisor - Store# 17456, LA PYRAMIDE STE-FOY
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- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 45 mins ago
S
shift supervisor - Store# 61923, ST-NICOLAS - ROUTE LAGUEUX
Starbucks
Levis, QC
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 45 mins ago
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shift supervisor - Store# 56870, ST-APOLLINAIRE
Starbucks
Saint-Apollinaire, QC
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…

Chalmers Foundation

Administrative Coordinator, Part Time

Fredericton, NB, Canada

$19 - $21 / Hour · Part-time

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Job details

Pay: $19 - $21 / Hour
Job type: Part-time
Apply by: Nov 7, 2026
Experience: 3-5 years of experience in an office setting.
Working hours: 20 hours per week
Posting language: English
Posted: Oct 8, 2026

Original job description

Job title

Administrative Coordinator, Part Time

Reports to

Director of Philanthropy

Pay Band

$19 - $21 / Hour

Hours: 20 hours per week (primarily mornings, Monday – Friday). Occasional evening

Job Description

The Administrative Coordinator is responsible for providing dedicated administrative support to the Chalmers Foundation’s Office Team, ensuring smooth daily operations, accurate input and management of donor and volunteer data, and professional engagement with donors and volunteers.

Duties and responsibilities

Data Entry and Data Maintenance Support

Enter and reconcile daily donation transactions in Keela, maintain accurate donor information, and process donation receipts in a timely manner.
Prepare and submit weekly donation reports to the Manager of Manager.
Ensure data accuracy and confidentiality for all donor and financial records.
Collaborate with the Manager of Annual Giving to review donor data via CRM audits.
Ensure timely donor acknowledgment.

Administrative Support

Answer phones, greet visitors, and respond to general inquiries in a professional and welcoming manner.
Conduct bank runs.
Manage office supplies, coordinate repairs and maintenance requisitions, and assist with vendor relationships.
Support Foundation staff with scheduling and meeting preparation (e.g., catering, materials, room setup).

Volunteer Support

Identify and develop meaningful activities and projects to keep Hospital Volunteer Desk volunteers engaged and contributing effectively during their shifts.
Develop and implement strategies to recruit, train, and retain volunteers for the Hospital Volunteer Desk. For example, representing the Foundation at community volunteer fairs and serving as the contact person for Connect Fredericton, a volunteer recruitment tool with the City of Fredericton.

Event Coordination Support

Assist the Manager of Community and Corporate Engagement with event logistics, volunteer coordination, and vendor management, including invitations, registrations, setup, and onsite support.

Other Duties as Assigned

· Actively participate in team projects and serve on internal working committees.

· Represent the foundation at community events, as requested, and at internal events as needed.

· Perform all other duties as assigned.

· Other duties as may be assigned from time to time

Working Environment

Ability to move around. Typical office environment, as well as attendance at off-site locations to oversee annual special events, public relations and communication events, and attend meetings on behalf of the Foundation
Foundation Meetings, annual campaigns, and special events will require time outside of regular workweek, which can be adjusted to accommodate the additional hours

· Ability and willingness to travel periodically

Qualifications

Education:

Post-secondary training in Office Administration or equivalent experience.

Experience:

3-5 years of experience in an office setting.
Experience using a CRM software such as Raisers Edge, Keela.
Ability to use sound judgment and always maintain discretion and confidentiality.
Strong interpersonal, organizational, and analytical skills.
Excellent administrative skills including solid working experience using relevant technology.
Ability to manage multiple priorities from different sources enhanced by problem solving capabilities.
A valid driver’s license and access to a vehicle is required.

Knowledge, skills and abilities:

Initiative, sound judgment, and decision-making skills
Detail orientated self-starter and highly self-motivated
Ability to work both as a team and independently.
Ability to attend work on a regular basis
Strong organizational and time management skills
Experience working with nonprofit organizations an asset
Written and spoken competence in English is required; French language is considered an asset
Demonstrated adherence to relevant legislation including the Personal Health Information Privacy and Access Act to ensure all patient, business, financial, and employee information is accessed on a need-to-know basis.
Compliance with Chalmers Foundation’s confidentiality policy

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More about this job

Responsibilities

Provide administrative support to the Foundation team, including managing donor and volunteer records, processing donations, preparing reports, and handling office operations. Support volunteer engagement and recruitment, and assist with event logistics, coordination, and on-site activities.

Requirements

Requires post-secondary training in Office Administration or equivalent experience, along with 3–5 years of office experience and familiarity with CRM software such as Keela or Raiser's Edge. Candidates need strong organizational, interpersonal, analytical, and administrative skills, discretion with confidential information, and a valid driver's license with access to a vehicle.

Skills

Data Entry
Donor Data Management
CRM Auditing
Donation Processing
Administrative Support
Volunteer Recruitment
Volunteer Training
Event Coordination
Vendor Management
Scheduling
Organization
Time Management
Confidentiality
Interpersonal Communication
Problem Solving
Sound Judgment

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Keela
Raiser's Edge
CRM
Donor Data
Volunteer Data
Donation Processing
Donation Receipts
Donation Reports
CRM Audits
Donor Acknowledgment
Volunteer Recruitment
Volunteer Training
Volunteer Retention
Event Logistics
Vendor Management
Scheduling
Meeting Preparation
Confidentiality
Personal Health Information Privacy and Access Act
Nonprofit Organizations
Fundraising
Bank Runs
Office Supplies
Community Engagement

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