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Charton Hobbs Group

Administrative & Operations Assistant

AB, Canada
Calgary, AB, T2A 7W6, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Jul 9, 2026

Original job description

Administrative & Operations Assistant

Location: Calgary, Alberta Status: Full Time

The Charton Hobbs Group is a well-established, highly reputable national wine and spirits agency representing some of the world’s leading premium brands. Through Charton Hobbs and Authentic Wine & Spirits Merchants, we work with suppliers, customers, and partners across Canada to bring exceptional wine and spirits brands to market.

We are seeking a dependable and personable Administrative & Operations Assistant to join our Calgary, AB office on a full-time basis. This front-office role is ideal for someone who enjoys working in a collaborative environment and takes pride in providing excellent customer service while supporting the day-to-day administrative and operational needs of the office.

The successful candidate will support front office operations, administrative activities, sales support, and warehouse functions. This is a fast-paced, hands-on role requiring strong organizational skills, attention to detail, the ability to multitask, and a positive attitude.

Key Responsibilities

Reception & Office Administration

Maintain a professional and welcoming front office environment
In-office hours: Monday to Friday, 9:00 AM – 5:00 PM
Answer and direct incoming phone calls
Manage incoming and outgoing mail, courier deliveries, and faxes
Ensure boardrooms are clean, organized, and meeting-ready
Coordinate lunches and refreshments for visiting suppliers and sales meetings, including setup and cleanup
Assist with accommodation bookings for out-of-province guests, including sales team members
Assist with coordination of the company’s annual Holiday party

Administrative Support

Coordinate courier shipments and package distribution
Order and maintain office and kitchen supplies
Support the maintenance and operation of office equipment, including printers, photocopiers, computers, and telephones
Process invoices and coding through Concur in accordance with established procedures

Sales Support

Prepare weekly sales and inventory summaries for sales teams
Assist the sales department with printing and other administrative requests

Warehouse Support

Assist with warehouse operations, including:

Shipping and receiving
Preparing shipments and pallets
Packaging boxes and gift baskets
Creating shipping documentation online
Local deliveries
Maintaining an organized and efficient warehouse environment

Kitchen & Common Areas

Maintain cleanliness and presentation of the kitchen and boardrooms throughout the day
Load and run the dishwasher at the end of each workday

Qualifications & Requirements

Experience

Previous experience in a receptionist, administrative assistant, or office support role preferred

Skills

Excellent telephone and communication skills
Strong organizational and multitasking abilities
Proficiency with Microsoft Outlook, Word, and Excel
Familiarity with courier and shipping systems
Ability to work independently and as part of a team
Strong attention to detail and a proactive approach to supporting business needs

Physical Requirements

Ability to lift and carry packages up to 15 kg
Comfortable packing and moving shipping boxes

Why Join Charton Hobbs?

As a family-owned enterprise with a century of experience, Charton Hobbs offers a unique opportunity to be part of a legacy in the Canadian beverage alcohol industry. We are committed to building great brands and fostering long-term relationships with our partners and employees.

Interested? Apply today!

Additional Information

The above information is representative of the work performed in this position but is not all-inclusive. The omission of a specific duty or responsibility does not exclude it from the position if the work is similar or related to the essential responsibilities of the role. This job description will be reviewed periodically as part of the performance management process.

The Charton Hobbs Group is an equal opportunity employer and welcomes candidates from diverse backgrounds to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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More about this job

Responsibilities

The role manages front-office reception, administrative tasks, and sales support for a wine and spirits agency. Additionally, the assistant handles warehouse operations, including shipping, receiving, and maintaining common office areas.

Requirements

Previous experience in a receptionist or administrative support role is preferred. Candidates must be proficient in Microsoft Office and capable of lifting packages up to 15 kg.

Skills

Reception
Office Administration
Customer Service
Microsoft Outlook
Microsoft Word
Microsoft Excel
Shipping And Receiving
Invoice Processing
Multitasking
Organization
Communication Skills
Courier Systems
Inventory Summaries
Warehouse Operations
Attention To Detail
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Wine And Spirits
Concur
Shipping Documentation
Pallet Preparation
Office Management
Sales Support
Warehouse Management
Courier Shipments
Inventory Management
Front Office
Administrative Support
Beverage Alcohol Industry

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