Find work in Canada.

328,218 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Save this search

Added 2 mins ago
Assistant Service Manager
Farm Boy Inc.
Kingston, ON
From $20.5 CAD / hour
Full-time
From the moment we opened our doors in 1981, we knew we wanted to be different. The people who work here are special, and that’s what makes us special. Our team members uphold the standards…
Added 2 mins ago
Packer/Candler (Perm, Full-Time, MUST BE FLEXIBLE TO WORK BOTH DAYS AND NIGHT SHIFTS, Mon-Thu, 10-hour shift – EVERY WEEKEND IS A LONG WEEKEND)
Burnbrae Farms
Kitchener, ON
Full-time
Burnbrae Farms’ Vision is to grow into a world-class egg business using the strength of our people to develop leading edge products and processes. Through our commitment to quality, health…
Added 2 mins ago
Member Support Expert (EN/FR) - Canada 🇨🇦
Alan
Toronto, ON
Full-time
We are on an incredible journey to build a global leading company, with a unique culture. We already partner with 40K+ companies of all sizes, serving more than 1M+ members, and have…
Added 2 mins ago
Project Manager - Pharma
Publicis Groupe Holdings B.V
Toronto, ON
Full-time
Identify scope ambiguity or out-of-scope requests early and partner with Client Service and leadership on next steps.
Added 2 mins ago
Talent Acquisition Coordinator
Groupe Dynamite, Inc Garage
Mont-Royal, QC · Ville Mont-Royal, Quebec
Contract
Coordinate travel logistics (flights, hotels, e-credit cards) with our travel partner;
Added 2 mins ago
Heavy Equipment Operator, Multi-Skilled, Mine Operations - Fixed-Term Contract Fly In/Fly Out
Anglo American / De Beers Group
NT · Gahcho Kué Mine, NORTHWEST TERRITORIES
Contract
…diamond company. Globally, we are a team of more than 20,000 people, with operations in Canada, Botswana, Namibia, and South Africa, and activities across the diamond value chain from…
Added 15 mins ago
Full Stack Developer
Tata Consultancy Services
Toronto, ON
$100,000 to $120,000 CAD / year
Full-time
Tata Consultancy Services (BSE: 532540, NSE: TCS) is the technology partner of choice for industry-leading organizations worldwide. Since its inception in 1968, TCS has upheld the highest…
Added 15 mins ago
Director of Visual Merchandising
FIKA Company
Toronto, ON
$105,000 to $125,000 CAD / year
Full-time
At FIKA, retail is more than a transaction - it’s an experience that makes people feel something. The Director, Visual Merchandising leads the creative and strategic vision for how FIKA’s…
Added 15 mins ago
Campus Talent Partner
SOTI
Mississauga, ON
Full-time
At SOTI, our people are our most important resource. If you have a passion for attracting exceptional talent, driving business growth, and helping individuals build meaningful careers, we'd…
Added 15 mins ago
Performance Test Engineer
Tata Consultancy Services
Mississauga, ON
$100,000 to $130,000 CAD / year
Full-time
Tata Consultancy Services (BSE: 532540, NSE: TCS) is the technology partner of choice for industry-leading organizations worldwide. Since its inception in 1968, TCS has upheld the highest…
Added 15 mins ago
Assistant Service Manager
Farm Boy Inc.
Kingston, ON
$20.5 CAD / hour
Full-time
From the moment we opened our doors in 1981, we knew we wanted to be different. The people who work here are special, and that’s what makes us special. Our team members uphold the standards…
Added 16 mins ago
CRM & CDP Technical - Integration Analyst
Vacances Air Canada Vacations / Air Canada Rouge
Montreal, QC
At Air Canada Vacations, we’re in the business of making dreams travel. That’s why we offer vacation packages, tours, cruises and more tailored to everyone’s individual needs. We like to…
Added 16 mins ago
People & Development - Talent Acquisition Specialist
F12.net
Vancouver, BC
Partner with the Director, People & Development and hiring managers on job qualification/intake meetings.
Added 16 mins ago
HR Operations Partner
Corpay
Toronto, ON
…HR team. This position falls under our Cross-Border line of business and will be located in Toronto, Canada. As such we do require candidates to have some experience is Financial Services,…
Added 16 mins ago
Senior Professional, Process Engineering
WSP
Toronto, ON
Full-time
With us, you can. You want Purpose. Growth. Opportunity. People who get it.
Added 16 mins ago
Senior Executive Assistant
Chartwell
Mississauga, ON
Full-time
…environment. The Senior Executive Assistant acts as a trusted partner and liaison, enabling executive effectiveness through calendar leadership, meeting preparation, communication…
Added 16 mins ago
Senior Accountant/Comptable Senior
Flare
Montreal, QC
Full-time
TL;DR: We are a bunch of geeks who help protect our clients' data (and people in their network) by locating cyber risks.
Added 31 mins ago
Director, Technology (Western Advancement)
Western University
London, ON
Full-time
The Advancement Operations department is a partner in the areas of constituent database and technology services, prospect management, research and pipeline, data analytics and storytelling,…
Added 31 mins ago
Manager, Regional Marketing
dentalcorp
Toronto, ON · Support Centre - Toronto Office
Full-time
As Manager, Regional Marketing, you will partner with Operations and practice leaders to drive growth across a regional portfolio of dental practices, using business insight, market…
Added 46 mins ago
Project Management II, BC Mental Health and Substance Use Services - Prince George or Lower Mainland, British Columbia
Provincial Health Services Authority
BC · British Columbia, Canada
Full-time
A level of education, training, and experience equivalent to a Master’s Degree in Health Services Administration, Business Administration or relevant health care discipline with a minimum…
Added 46 mins ago
Human Resources Manager
Emond Harnden
Ottawa, ON · Greater Ottawa Metropolitan Area
$95,000 to $115,000 CAD / year
Full-time
This is a hybrid position requiring regular onsite presence four (4) days per week, with remote work flexibility one (1) day per week, subject to business needs.
Added 46 mins ago
Head of Communications
PSA Halifax
Halifax, NS
Full-time
The successful candidate will partner with senior leaders to translate business priorities, operational developments, organizational change initiatives, and industry developments into…
Added 46 mins ago
Aesthetic Clinic/Medspa Manager - OTE 100K
BoomerangFX
Mississauga, ON
$65,000 to $75,000 USD / year
Full-time
Partner with AEs to align on deal stage, personas, decision criteria, and top business problems to solve
Added 47 mins ago
Lead Cloud Platform Architect, GTCS
Manulife
Toronto, ON · Waterloo, ON
Full-time
…across Azure, AWS, GCP and Alibaba Cloud. In this role, you will partner with engineering, security, and business leaders to design secure, scalable, and cost-efficient platforms that…
Added 47 mins ago
Client Service Specialist, Commercial Banking - Vancouver, BC
Scotiabank
Vancouver, BC
Educate clients on banking channels and tools that support their day-to-day business banking needs, including cheques, debit cards, and branch services.

Chartwell

Senior Executive Assistant

7070 Derrycrest Drive, Mississauga, ON, L5W 0G5, Canada

Job type: Full-time
Experience: Minimum 7 years of progressively responsible administrative experience, including at least 5 years supporting senior executives or C-suite leaders.
Posting language: English
Posted: Sep 22, 2026

Apply About employer

Applications open in a new tab.

Original job description

The Opportunity

The Senior Executive Assistant provides high-level, confidential, and proactive executive support to the Chief Investment Officer/Chief Legal Officer and Chief Financial Officer. This role requires exceptional judgement, discretion, organizational strength, and the ability to manage competing priorities in a fast-paced executive environment. The Senior Executive Assistant acts as a trusted partner and liaison, enabling executive effectiveness through calendar leadership, meeting preparation, communication management, document coordination, financial administration, governance support, and follow-through on key priorities. The role routinely involves exposure to highly sensitive and confidential matters, including legal, financial, governance, technology, personnel, strategic, and executive-level information, and requires the highest standards of confidentiality, integrity, and professionalism at all times. Beyond traditional executive support, the role will contribute to the quality, organization, and efficient flow of executive documents and presentations, and will bring curiosity and initiative to improving how work is completed.

Key Activities

Based on Chartwell’s business plan, corporate goals, and executive priorities, and in consultation with the CIO/CLO and CFO, it will be the Senior Executive Assistant’s responsibility to:

Proactively manage complex and frequently changing executive calendars, maintaining line of sight to upcoming commitments, preparation requirements, deadlines, and competing priorities.
Serve as a trusted point of contact for the CIO/CLO and CFO, exercising discretion, sound judgement, and professionalism when interacting with internal and external stakeholders.
Handle highly sensitive and confidential matters with discretion, including confidential legal files, financial information, Board and committee materials, employee and executive information, strategic initiatives, and matters requiring strict need-to-know handling.
Manage Outlook email, contacts, and follow-ups to ensure timely responses, clear prioritization, and appropriate escalation of urgent or sensitive matters.
Coordinate executive meetings, including agenda preparation, pre-read materials, logistics, minutes, action items, and follow-up tracking.
Plan and coordinate meetings and business activities end to end, including scheduling, venue or virtual logistics, materials, attendee communications, catering, technology requirements, and post-meeting follow-up.
Prepare and coordinate executive-level Investment Committee, governance, legal, finance, and Board-related materials for review and distribution, ensuring accuracy, consistency, confidentiality, version control, and timely completion.
Coordinate legal, compliance, finance, and corporate documentation workflows, including intake, review coordination, document comparison, approvals, electronic-signature processes, filing, distribution, and retention as required.
Prepare, format, proofread, edit, compare, and organize correspondence, reports, presentations, spreadsheets, briefing notes, and executive communications using Microsoft Word, PowerPoint, Excel, Outlook, and related tools.
Support document-intensive workstreams by consolidating Q&A documents, organizing and maintaining due diligence checklists, comparing and blacklining documents, coordinating document versions, and preparing materials for review and signature.
Support the development of executive presentations by drafting slides from source materials or direction, consolidating input, applying consistent formatting, proofreading content, and preparing presentation-ready materials.
Compose letters, emails, agendas, minutes, and other communications on behalf of the CIO/CLO and CFO.
Prepare monthly expense reports, reconcile receipts, coordinate approvals, and submit expense claims on a timely basis.
Code, process, track, and follow up on invoices using electronic processing systems, liaising with Finance, vendors, and internal departments as needed.
Plan and coordinate domestic and international travel, including transportation, accommodations, detailed itineraries, meeting logistics, travel documentation, and changes or contingencies.
Organize executive offsite sessions, leadership meetings, and team events, including venue coordination, meals, travel arrangements, materials, technology, and follow-up actions.
Develop and maintain a general understanding of financial, legal, governance, and business documents to support effective prioritization and document handling.
Complete forms, applications, requests, and submissions for internal and external purposes, ensuring completeness, accuracy, and appropriate approvals.
Work collaboratively with the CIO/CLO, CFO, Human Resources, Finance, Legal, Technology, and other leaders to support performance management-cycle activities, including annual and semi-annual processes.
Handle incoming and outgoing mail, emails, courier items, meeting materials, and confidential documentation in accordance with company practices.
Work effectively and collaboratively with other Executive Assistants across the organization and act as back-up for other Senior Executive Assistants as assigned.
Identify, learn and apply new and emerging technology tools - including Microsoft 365 Copilot and other AI-enabled drafting, summarization, and workflow tools - to improve how executive support work is delivered, and share effective practices with the broader Executive Assistant group.
Support special projects, process improvements, confidential initiatives, and other duties as assigned.

Qualifications

Senior administrative professional with demonstrated experience supporting C-suite or senior executive leaders, preferably including finance, legal, technology, governance, or corporate functions.
Proven ability to manage multiple executive schedules, competing priorities, confidential matters, and time-sensitive deliverables with minimal direction.
Strong understanding of executive office operations, meeting preparation, document flow, and follow-up management.
Experience supporting Board or committee materials, legal documentation, governance processes, or technology leadership activities is considered an asset.
Exceptional organizational skills with the ability to anticipate needs, exercise judgement, and independently resolve routine issues.
Strong written and verbal communication skills, including the ability to draft, edit, proofread, and format executive-level materials.
High degree of discretion, tact, diplomacy, and confidentiality when handling sensitive business, legal, financial, personnel, and strategic information.
Ability to work in a fast-paced environment, adapt to change, manage ambiguity, and maintain composure under pressure.

Experience

Minimum 7 years of progressively responsible administrative experience, including at least 5 years supporting senior executives or C-suite leaders.

Education

College diploma or university degree in business administration, office administration, legal administration, finance, or a related field, or an equivalent combination of education and senior executive support experience.

Skills & Abilities

Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint.
Expert-level electronic calendar, email, contact, task, and meeting management skills.
Financial administration skills, including expense reporting, invoice coding, budget tracking, and comfort working with confidential financial information.
Strong document preparation, formatting, proofreading, minute-taking, presentation-development, and information-management skills.
Advanced Microsoft Word skills are a strong asset, including experience consolidating multi-contributor documents, maintaining structured checklists, using document comparison and Track Changes, managing versions, and preparing documents for review and signature.
Advanced Microsoft PowerPoint skills are a strong asset, including experience drafting slides, synthesizing information, consolidating multiple inputs, applying consistent formatting, and preparing polished executive presentations.
Excellent judgement, initiative, follow-through, problem-solving ability, and attention to detail.
Strong interpersonal skills with the ability to build trusted working relationships across all levels of the organization.
Ability to anticipate requirements, protect executive time, organize priorities, and work independently while keeping stakeholders informed.
Ability to manage confidential legal, governance, technology, and executive materials with care and discretion.
Demonstrated ability to maintain strict confidentiality, exercise sound judgement, and appropriately handle privileged, sensitive, and restricted information.
Demonstrated curiosity about technology and a track record of adopting new tools - including AI assistants such as Microsoft 365 Copilot - to streamline administrative work, with comfort self-teaching and applying new capabilities with limited formal training.

Special Requirements

Flexibility and willingness to work outside of normal business hours when required, particularly during quarter-end financial reporting, Board and committee cycles, legal or governance deadlines, technology initiatives, and other recurring peak periods.
Criminal Reference and Vulnerable Persons Checks are required.

Direct Reports

None

At Chartwell, we’re all about Making People’s Lives BETTER: the lives of our residents and their families, and the lives of our employees. Join an exceptional group of diverse, inspiring, and caring people who are empowered to provide personalized, human experiences for our residents and staff through the connections they make every day within our communities.

Chartwell’s commitment to diversity and inclusivity is a commitment to hiring people whose skills and abilities contribute the most to the success of the organization and who reflect the communities in which we live and work. We are an equal opportunity employer and welcome applications from a wide range of qualified candidates, including people with disabilities. If you have questions or require assistance with the application process, please email [email protected] or call 1-888-663-6448.

Chartwell may use artificial intelligence to assist in screening and assessing applicants for this position.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Apply About employer

More about this job

Responsibilities

The Senior Executive Assistant provides high-level, confidential, and proactive support to the CIO/CLO and CFO, managing complex calendars and executive communications. The role also involves coordinating meetings, preparing governance and financial documentation, and supporting strategic initiatives with discretion and professionalism.

Requirements

Candidates must have at least 7 years of administrative experience, with a minimum of 5 years supporting senior executives or C-suite leaders. A college diploma or university degree in a relevant field is required, along with advanced proficiency in Microsoft Office and strong organizational skills.

Skills

Executive support
Calendar management
Confidentiality
Document preparation
Microsoft Office
Financial administration
Meeting coordination
Communication management
Governance support
Problem-solving
Attention to detail
Time management
Interpersonal skills
Microsoft 365 Copilot
Expense reporting
Proofreading

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
C-suite support
Microsoft 365
Outlook
Word
Excel
PowerPoint
Governance
Financial reporting
Legal documentation
Expense management
Microsoft 365 Copilot
AI tools
Strategic initiatives
Board materials
Due diligence
Confidentiality
Administrative support
Corporate goals
Stakeholder management

Report this job