Jobs in Canada

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Added 9 mins ago
MD
NR Program Consultant -Reservation & POS System Consultant
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift · The days of work are Monday through Friday day shift and may include some weekends
Added 1 hour ago
NL
Social Workers, Indigenous Child & Family Services
Nisga'a Lisims Government
AB · Alberta, Canada
- $44.19 to $55.04 CAD / hour
- Full-time
Employee & family assistance program (EFAP) - confidential counselling services to assist employees
Added 1 hour ago
MD
Building Code Coordinator - State Prog Admin Principal
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: State Program Administrator Principal
Added 1 hour ago
C
Administrative Assistant, BORN Ontario - Permanent Full Time (1.0)
CHEO
Ottawa, ON
- Full-time
…researchers, as well as volunteers – all of whom work together to help children and youth achieve their best lives. Within its own walls and through partnerships with community providers,…
Added 1 hour ago
AI
Development Manager
Autism In Mind
Richmond Hill, ON
- Full-time
Autism in Mind is dedicated to supporting autistic children, youth, adults and their families through programs, services, advocacy, and community engagement.
Added 5 hours ago
YS
Senior Health Manager
Yemen ShortList
Aden
- Part-time
…integrated programs that improve health and safety, prioritize children’s education, foster economic wellbeing, and empower communities to regain control over their lives. Our work gives…
Added 6 hours ago
AH
Orthoptist
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Temporary
Current CPR certification is required
Added 6 hours ago
AH
Pharmacist I
Alberta Health Services
AB · Edmonton, AB
- Temporary
…committed team at the University of Alberta Hospital/Stollery Children’s Hospital. In this role, you will collaborate with an interdisciplinary healthcare team to promote the safe,…
Added 8 hours ago
Community Youth Worker - REPOST
City of Vancouver
Vancouver, BC
CYWs focus on two main activities in youth work: Youth Development (direct work with children, preteens and youth ages 5-18 and their families), and Community Outreach/Development (working…
Added 9 hours ago
CS
Mental Health Support Worker (FT) - Mistahimaskwa House
Catholic Social Services Alberta
AB · Edmonton, AB
- Full-time
…on the progress of each client. In this position, you will assist in supporting all clients while using a trauma-informed approach. The Mental Health Support Worker creates a safe, warm and…
Added 10 hours ago
Information System Reporting Analyst, BORN Ontario, Temporary Full-Time (1.0) (until March 2029)
CHEO
Ottawa, ON
…researchers, as well as volunteers – all of whom work together to help children and youth achieve their best lives. Within its own walls and through partnerships with community providers,…
Added 11 hours ago
YO
Inclusion Support
YMCA of Greater Halifax/Dartmouth
Dartmouth, NS
- Part-time
Provide Direct Support – Assist children requiring additional support to participate fully in daily activities, adapting approaches as needed
Added 13 hours ago
D
Community Support Worker, Evening & Weekend (PT)
DDRC
Calgary, AB
- Part-time
The DDRC is a non-profit, registered, charitable organization that began in 1952. We offer programs and resources for children and adults with developmental disabilities, their friends and…
Added 14 hours ago
T
Associate Manager PT Under 20 hours - Sherway Gardens
Tumi
Toronto, ON · Etobicoke, ON
- Part-time
This position may be eligible to participate in a company incentive program
Added 15 hours ago
S
Treatment Staff - Children's Respite - 2026-3
St.Amant
Winnipeg, MB
- Other
…organization that offers a wide range of supports for adults, children and their families. Our over 2,000 staff follow a person-centered approach and adapt to the needs of each person and…
Added 16 hours ago
N
Regional Sales Manager - Utilities-EN
Noramco
Mississauga, ON
- Full-time
Postsecondary Scholarship Program for our employee’s children.
Added 16 hours ago
NC
Housing Support Worker
Neighbours Community Homes
Canada
- Full-time
The position may occasionally supervise practicum students or Supportive Employment Program participants.
Added 17 hours ago
TC
Sr Manager Financial Analysis
Travelers Canada
Toronto, ON
- Full-time
What is a Must Have
Added 18 hours ago
CE
Registered Early Childhood Educator CELC - Omemee
Compass Early Learning and Care
Omemee, ON
- Full-time
…environment, and a positive culture for all within this new program. As a RECE, you will spend your time engaging, connecting, and learning alongside children, families, community partners,…
Added 18 hours ago
TU
Grants Facilitator & Writer, Global Health
The University of British Columbia
Vancouver, BC
- $5,377.61 to $6,308.19 CAD / month
- Full-time
…research projects at the Institute for Global Health at BC Children’s & Women’s Hospital (IGH-CW) in collaboration with the Department of Anesthesiology, Pharmacology and…
Added 18 hours ago
BH
Client Support Worker - Part Time Overnights
Boyle-McCauley Health Care
Edmonton, AB
- $20.16 to $27.02 CAD / hour
- Part-time
Must have open availability
Added 19 hours ago
T
Sr Manager Financial Analysis
Travelers
Toronto, ON
- Full-time
What is a Must Have
Added 19 hours ago
MS
Party & Event Host
Michaels Stores
Stoney Creek, NB
- Part-time
Must have excellent people skills · Must have experience working with children and children’s events
Added 19 hours ago
SRCE-26-656, SMECA, Term Teacher Assistant
Nova Scotia Regional Centres for Education & CSAP
Sherbrooke, NS
…established on April 1, 2018, to deliver the public school program focusing on supporting student learning, achievement, well-being and overall success. The Strait Regional Centre for…
Added 19 hours ago
NL
Social Workers, Indigenous Child & Family Services
Nisga'a Lisims Government
BC · British Columbia, Canada
- $44.19 to $55.04 CAD / hour
- Full-time
Employee & family assistance program (EFAP) - confidential counselling services to assist employees

CHEO

Administrative Assistant, BORN Ontario - Permanent Full Time (1.0)

Ottawa, ON, Canada

$26.43-$32.46 · Full-time

Apply on cheo.wd10.myworkdayjobs.com About employer

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Job details

Pay: $26.43-$32.46
Job type: Full-time
Apply by: Nov 18, 2026
Posting language: English
Posted: Nov 11, 2026

Original job description

Compensation Pay Range:

$26.43-$32.46

Job Description:

Please Note: If you are a current CHEO employee with access to Workday, please apply to this posting via the Workday application as an internal applicant using the Jobs Hub.

To successfully apply for this position, please submit your application by 11:59 pm the day before the advertised closing date in the posting to ensure your application is received.

Ottawa is built on un-ceded Algonquin Anishinaabe territory. The peoples of the Algonquin Anishinabek Nation have lived on this territory for millennia and we honour them and this land. Their culture and presence have nurtured and continue to nurture this land. CHEO also honours all First Nations, Inuit and Métis peoples and their valuable past and present contributions to this land.

CHEO is one of the few stand-alone, global leaders in pediatric health and is home to more than 6,500 staff, clinicians, scientists and researchers, as well as volunteers – all of whom work together to help children and youth achieve their best lives. Within its own walls and through partnerships with community providers, CHEO has transformed from a 20th century acute care hospital into a 21st century integrated child and youth health system.

Ranked in the top 1% of Canadian hospitals for the digitization of its clinical infrastructure, CHEO combines excellence in clinical care, research, and education to advance seamless care that’s provided where, when, and how it is needed. CHEO’s Research Institute is dedicated to world-class clinical, translational, and basic science research covering a wide range of children’s health concerns. CHEO has been named Canada’s best health-care employer by Forbes in 2024, 2025 and 2026 and is ranked second among Canadian hospitals on its list of Canada’s Best Employers for multiple consecutive years. For the 14th consecutive year in a row, the editors of Canada's Top 100 Employers has recognized CHEO as a top employer in the National Capital Region. Every year CHEO helps more than 500,000 children and youth from Eastern Ontario, western Quebec, Nunavut and Northern Ontario.

Better Outcomes Registry & Network (BORN) Ontario

Funded by the Government of Ontario and administered by CHEO, the Better Outcomes Registry & Network (BORN) is Ontario’s prescribed perinatal, newborn and child registry. BORN collects, protects and enables the use of high-quality health data to support care, reporting, research and health-system decision-making across Ontario. BORN also manages Prenatal Screening Ontario, whose mandate is to coordinate and oversee the operations of prenatal screening services in Ontario, supporting a cohesive and high-quality screening system.

POSITION SUMMARY

The Administrative Assistant will provide administrative and operational support, coordinating schedules and meetings, assist with staff onboarding and financial processes, maintain records and reports, respond to inquiries, and assist with special events and projects commensurate with the responsibilities listed below.

MAIN RESPONSIBILITIES

Maintaining calendars and scheduling meetings, appointments and/or events; preparing necessary documentation for meetings, appointments and/or events; rescheduling meetings, appointments and/or events based on availability to avoid conflict with competing and changing priorities.
Maintaining awareness of the program’s activities in order to receive, prioritize and professionally respond to and direct queries from patients/families and other stakeholders (those requiring reports, etc.)
Supporting the program with human resources processes for Newborn/PSO staff including recruitment, hiring, orientation, onboarding, workstation/office setup, etc.
Establishing, developing, and maintaining various internal office support systems such as electronic databases, tracking systems, filing systems, monthly reports, processing mail, confidential files and BF systems

Supporting the administrative aspects of the program’s academic and research mandates
Preparing annual program summary reports
Making arrangements for meetings such as scheduling use of board and conference rooms, arranging or confirming attendance, preparing material and coordinating catering
Making travel and hotel arrangements for staff and out-of-town families/visitors.
Prioritizing incoming mail and documents and distributing appropriately

Photocopying, collating, faxing, and distributing documents.
Proofreading documents for grammar and spelling
Typing, transcribing dictated correspondence, and formatting electronically based reports and correspondence; preparing spreadsheets; preparing documents for review
Performing financial clerical functions such as billing, reconciling accounts, providing month end reports, monitoring, tracking and/or processing expenses related to travel claims, invoices, requisitions, deposits, receipts, enrichment fund reimbursements, etc.
Participating in the planning of special events by booking venue, scheduling speakers, ordering catering, audio visual equipment, registration, etc.

Maintaining both electronic and paper filing systems
Taking on special projects as assigned by management including coordinating activities, organizing functions, preparing reports etc.
Ordering supplies as required.
Performing other duties as assigned

QUALIFICATIONS

Diploma in relevant field (Essential)
Approximately 12 months of related experience (Essential)
Knowledge of medical terminology (Preferred)

Clinical terminology proficiency (Essential)
Sound judgement, the ability to prioritize and adjust as required (Essential)
Ability to anticipate needs, as well as plan and prioritize work. (Essential)
Ability to take initiative and work independently with minimal direction. (Essential)

Ability to multi-task and complete tasks in a timely fashion; (Essential)
Strong organizational skills (Essential)
Detail-oriented (Essential)
Discretion and a high degree of confidentiality; (Essential)
Professional, effective, concise communication (both oral and written); (Essential)

Comprehensive use of MS Office including word processing, spreadsheet, presentation, email; (Essential)
Use of a voicemail system, photocopier, multi-use fax machine. (Essential)
Criminal Record Check (Level 1) (Essential)
Bilingualism (English and French) (Essential)

* Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.

* Please note you will be represented by the Laborers International Union of North America (LiUNA).

Effective March 29, 2021, CHEO will conduct a more comprehensive pre-screening and evaluation process. This process may include more varied and multidimensional testing such as a written test, practical exam, or other assessment. All candidates who meet the essential and preferred qualifications may be tested.

Bilingualism (French/English) will be validated by a language proficiency assessment conducted by a third party provider. Candidates will be required to meet the minimum linguistic profile prior to the date of hire.

Should you require accommodation during any phase in the recruitment process, please contact Human Resources at TalentAcquisition@cheo.on.ca. All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

Please note you will be represented by the Laborers International Union of North America , (LiUNA).

CHEO values diversity and is an equal opportunity employer. We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process and welcome interest from all qualified applicants.

Should you require accommodation during any phase in the recruitment process, please contact Human Resources at TalentAcquisition@cheo.on.ca. All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

We thank all those who apply, however, only those to be interviewed will be contacted.

Apply on cheo.wd10.myworkdayjobs.com About employer

More about this job

Responsibilities

The Administrative Assistant provides operational support by managing calendars, coordinating meetings, and assisting with staff onboarding and financial processes. They also maintain internal office systems, prepare reports, and handle inquiries from stakeholders and families.

Requirements

Candidates must possess a diploma in a relevant field and approximately 12 months of related experience. Proficiency in clinical terminology, strong organizational skills, and bilingualism in English and French are essential requirements.

Skills

Administrative support
Calendar management
Meeting coordination
Onboarding
Financial processing
Data entry
Record keeping
Clinical terminology
Medical terminology
MS Office
Organizational skills
Communication
Confidentiality
Time management
Reporting

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
BORN Ontario
CHEO
Perinatal registry
Newborn registry
Prenatal Screening Ontario
Health data
Human resources
Recruitment
Onboarding
Financial clerical
Billing
Reconciling accounts
MS Office
Clinical terminology
Medical terminology
Bilingual
LiUNA
Data management
Reporting
Scheduling
Stakeholder management
Research support
Academic support
Office systems
Confidentiality
Criminal Record Check

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Work requirements

Jobs in Canada