Jobs in Canada

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Added 1 min ago
HT
Junior Recruiter and Project Coordination Officer (PCO) – Talent Acquisition
Hudson Talent Solutions
Quebec, QC
- $50,000 to $65,000 CAD / year
- Full-time
Location: Sainte-Foy, Quebec (hybrid model – 3 days per week on site)
Added 1 min ago
EI
SAP Consultant
ExcelGens, Inc.
Montreal, QC
- Contract
Added 1 min ago
AK
Automotive Wholesale Sales Coordinator
AIM KENNY U-PULL
Laval, QC
- Full-time
At Kenny U-Pull, we take pride in giving used vehicles a second life. Our 27 auto recycling yards across Quebec, Ontario, New Brunswick, and Nova Scotia are backed by 400+ employees who are…
Added 1 min ago
SB
Sales Representative
Sleeman Breweries Ltd.
Oshawa, ON
- $58,300 to $72,900 CAD / year
- Full-time
Minimum of four days per week spent in the field within the assigned territory
Added 1 min ago
D
Sr. Project Manager, Owners Engineering
DNV
Toronto, ON
- Full-time
Added 16 mins ago
SP
People & Culture Advisor / Conseiller/Conseillère en ressources humaines et culture d’entreprise
Sekure Payment Experts
Dollard-Des Ormeaux, QC
- Full-time
…daily to all HR related inquiries from our employees located in Quebec and other provinces in…
Added 16 mins ago
XC
Acheteur(e) senior // Senior Buyer
XNRGY Climate Systems
Remote, Canada
- Full-time
- Remote
Maîtrise du français et de l'anglais, à l'oral et à l'écrit, afin de communiquer avec les fournisseurs locaux et internationaux ainsi qu'avec les parties prenantes à l'extérieur du Québec.
Added 31 mins ago
CD
Quality Control Analyst - Products
Centre de production de produits biologiques (CPPB) inc. / Biologics Manufacturing Centre (BMC) Inc.
Montreal, QC
- Full-time
You easily communicate in French and have an intermediate level of English, enabling you to write reports or explain your results to clients outside the province of Quebec
Added 31 mins ago
T
Accountant /Cost
Torstaff
Sherbrooke, QC
- Full-time
This manufacturing division is part of a 700 million North American organization located in Sherbrooke Quebec region. They seeks a sharp proactive individual with some Cost accounting…
Added 31 mins ago
CR
Technicien(ne) paie et avantages sociaux
Champlain Regional College
Sherbrooke, QC
- $27.78 to $37.08 CAD / hour
- Full-time
Du lundi au vendredi, 35 heures par semaine avec possibilité de télétravail 2 à 3 jours par semaine
Added 31 mins ago
E3
Labour Relations Manager
Environmental 360 Solutions
Aurora, ON
- Full-time
This position is based in our Aurora office five days per week, with travel to operating locations and bargaining meetings as required · Ability to work from the Aurora, Ontario office five days per week and travel to company locations and meetings as required
Added 31 mins ago
AA
Conseiller.ère, Gestion des compétences et formation / Competency and Learning Management Advisor
Airbus Aircraft
Montreal, QC
- Full-time
…rejoindre notre équipe Ressources Humaines basée à Mirabel (Québec, Canada), où vous travaillerez conjointement avec le Responsable Stratégie Compétences, et un vaste réseau de parties…
Added 31 mins ago
A
Ingénieur En Construction - Construction Engineer
Actalent
Valleyfield, PE
- $48 to $60 CAD / hour
- Contract
Numéro du permis d'agence de placement de personnel : AP-2000486 (Canada Québec)
Added 31 mins ago
LT
Kitchen Manager
Le Toasteur Villeray
Montreal, QC
- Full-time
Company Description Le Toasteur Villeray is a neighborhood restaurant located at 767 Rue Villeray in Montréal, Quebec, Canada. The restaurant offers a welcoming and casual dining…
Added 31 mins ago
D
Spécialiste des transactions
Diesel-Bec
Boisbriand, QC
- Full-time
Bureau situé à Boisbriand (Québec) – Poste hybride (télétravail et présence au bureau)
Added 31 mins ago
CURRICULUM DEVELOPMENT EXPERT
LCI Education
Montreal, QC
Curriculum Development: Design, develop and revise curricula for colleges (Quebec) and other Canadian or international territories, in accordance with the standards of the Quebec Ministry…
Added 46 mins ago
T
Personal Banking Associate - King George, Longueuil (Part-time, 18.75h/week)
TD
Longueuil, QC
- Part-time
Added 46 mins ago
L
Field Marketing Manager, Canada
Logitech
ON · Offsite - Canada - ON
- Full-time
…the Canadian market, including French-language versions for Quebec and federal audiences, in line with Canadian requirements such as CASL and Quebec’s French-language…
Added 46 mins ago
C
Administrative Assistant, BORN Ontario - Permanent Full Time (1.0)
CHEO
Ottawa, ON
- Full-time
…than 500,000 children and youth from Eastern Ontario, western Quebec, Nunavut and Northern…
Added 46 mins ago
A
Fork-lift truck operator (Student part time)
Agropur
Longueuil, QC · St-Hubert Industrial Cheese
- Part-time
…an adequate knowledge of French is required for positions in Quebec. Agropur uses artificial intelligence technology to assist our recruiters in screening, assessing, or selecting…
Added 1 hour ago
AS
Field Service Engineer
ATS Scientific Inc.
Burlington, ON
- Full-time
…history. We have locations across Canada, including in Alberta, Quebec, and its head office based in Burlington, Ontario. With many long term, best-in-class suppliers, we are well…
Added 1 hour ago
LS
Ingénieur(e) - Équipements et intégration de procédés
Lock Search Group
Montreal, QC · Greater Montreal Metropolitan Area
- $80,000 to $110,000 CAD / year
- Full-time
Lock Search Group is partnering with an innovative Quebec-based food biotechnology startup on a mission that is as ambitious as it is inspiring: rethinking how meat is produced to offer a…
Added 1 hour ago
CK
Infirmier·ère en salle de réveil/Recovery Room Nurse
Clinique K
Montreal, QC
- Full-time
Clinique K - Montréal, Québec | Temps plein, sur place / Full-time, on-site
Added 1 hour ago
T
Security Agent
Techo-Bloc
Chambly, QC · Saint-Hubert, Quebec
- Part-time
Bilingualism (French/English) is an asset. English proficiency is required to serve customers based in the United States and outside Quebec.
Added 1 hour ago
DH
Associate Lawyer
Dessureault Herbert
Montreal, QC
- Full-time
Member in good standing of the Barreau du Québec;

CHEO

Administrative Assistant, BORN Ontario - Permanent Full Time (1.0)

Ottawa, ON, Canada

$26.43-$32.46 · Full-time

Apply on cheo.wd10.myworkdayjobs.com About employer

Applications open in a new tab.

Job details

Pay: $26.43-$32.46
Job type: Full-time
Apply by: Nov 18, 2026
Posting language: English
Posted: Nov 11, 2026

Original job description

Compensation Pay Range:

$26.43-$32.46

Job Description:

Please Note: If you are a current CHEO employee with access to Workday, please apply to this posting via the Workday application as an internal applicant using the Jobs Hub.

To successfully apply for this position, please submit your application by 11:59 pm the day before the advertised closing date in the posting to ensure your application is received.

Ottawa is built on un-ceded Algonquin Anishinaabe territory. The peoples of the Algonquin Anishinabek Nation have lived on this territory for millennia and we honour them and this land. Their culture and presence have nurtured and continue to nurture this land. CHEO also honours all First Nations, Inuit and Métis peoples and their valuable past and present contributions to this land.

CHEO is one of the few stand-alone, global leaders in pediatric health and is home to more than 6,500 staff, clinicians, scientists and researchers, as well as volunteers – all of whom work together to help children and youth achieve their best lives. Within its own walls and through partnerships with community providers, CHEO has transformed from a 20th century acute care hospital into a 21st century integrated child and youth health system.

Ranked in the top 1% of Canadian hospitals for the digitization of its clinical infrastructure, CHEO combines excellence in clinical care, research, and education to advance seamless care that’s provided where, when, and how it is needed. CHEO’s Research Institute is dedicated to world-class clinical, translational, and basic science research covering a wide range of children’s health concerns. CHEO has been named Canada’s best health-care employer by Forbes in 2024, 2025 and 2026 and is ranked second among Canadian hospitals on its list of Canada’s Best Employers for multiple consecutive years. For the 14th consecutive year in a row, the editors of Canada's Top 100 Employers has recognized CHEO as a top employer in the National Capital Region. Every year CHEO helps more than 500,000 children and youth from Eastern Ontario, western Quebec, Nunavut and Northern Ontario.

Better Outcomes Registry & Network (BORN) Ontario

Funded by the Government of Ontario and administered by CHEO, the Better Outcomes Registry & Network (BORN) is Ontario’s prescribed perinatal, newborn and child registry. BORN collects, protects and enables the use of high-quality health data to support care, reporting, research and health-system decision-making across Ontario. BORN also manages Prenatal Screening Ontario, whose mandate is to coordinate and oversee the operations of prenatal screening services in Ontario, supporting a cohesive and high-quality screening system.

POSITION SUMMARY

The Administrative Assistant will provide administrative and operational support, coordinating schedules and meetings, assist with staff onboarding and financial processes, maintain records and reports, respond to inquiries, and assist with special events and projects commensurate with the responsibilities listed below.

MAIN RESPONSIBILITIES

Maintaining calendars and scheduling meetings, appointments and/or events; preparing necessary documentation for meetings, appointments and/or events; rescheduling meetings, appointments and/or events based on availability to avoid conflict with competing and changing priorities.
Maintaining awareness of the program’s activities in order to receive, prioritize and professionally respond to and direct queries from patients/families and other stakeholders (those requiring reports, etc.)
Supporting the program with human resources processes for Newborn/PSO staff including recruitment, hiring, orientation, onboarding, workstation/office setup, etc.
Establishing, developing, and maintaining various internal office support systems such as electronic databases, tracking systems, filing systems, monthly reports, processing mail, confidential files and BF systems

Supporting the administrative aspects of the program’s academic and research mandates
Preparing annual program summary reports
Making arrangements for meetings such as scheduling use of board and conference rooms, arranging or confirming attendance, preparing material and coordinating catering
Making travel and hotel arrangements for staff and out-of-town families/visitors.
Prioritizing incoming mail and documents and distributing appropriately

Photocopying, collating, faxing, and distributing documents.
Proofreading documents for grammar and spelling
Typing, transcribing dictated correspondence, and formatting electronically based reports and correspondence; preparing spreadsheets; preparing documents for review
Performing financial clerical functions such as billing, reconciling accounts, providing month end reports, monitoring, tracking and/or processing expenses related to travel claims, invoices, requisitions, deposits, receipts, enrichment fund reimbursements, etc.
Participating in the planning of special events by booking venue, scheduling speakers, ordering catering, audio visual equipment, registration, etc.

Maintaining both electronic and paper filing systems
Taking on special projects as assigned by management including coordinating activities, organizing functions, preparing reports etc.
Ordering supplies as required.
Performing other duties as assigned

QUALIFICATIONS

Diploma in relevant field (Essential)
Approximately 12 months of related experience (Essential)
Knowledge of medical terminology (Preferred)

Clinical terminology proficiency (Essential)
Sound judgement, the ability to prioritize and adjust as required (Essential)
Ability to anticipate needs, as well as plan and prioritize work. (Essential)
Ability to take initiative and work independently with minimal direction. (Essential)

Ability to multi-task and complete tasks in a timely fashion; (Essential)
Strong organizational skills (Essential)
Detail-oriented (Essential)
Discretion and a high degree of confidentiality; (Essential)
Professional, effective, concise communication (both oral and written); (Essential)

Comprehensive use of MS Office including word processing, spreadsheet, presentation, email; (Essential)
Use of a voicemail system, photocopier, multi-use fax machine. (Essential)
Criminal Record Check (Level 1) (Essential)
Bilingualism (English and French) (Essential)

* Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.

* Please note you will be represented by the Laborers International Union of North America (LiUNA).

Effective March 29, 2021, CHEO will conduct a more comprehensive pre-screening and evaluation process. This process may include more varied and multidimensional testing such as a written test, practical exam, or other assessment. All candidates who meet the essential and preferred qualifications may be tested.

Bilingualism (French/English) will be validated by a language proficiency assessment conducted by a third party provider. Candidates will be required to meet the minimum linguistic profile prior to the date of hire.

Should you require accommodation during any phase in the recruitment process, please contact Human Resources at TalentAcquisition@cheo.on.ca. All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

Please note you will be represented by the Laborers International Union of North America , (LiUNA).

CHEO values diversity and is an equal opportunity employer. We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process and welcome interest from all qualified applicants.

Should you require accommodation during any phase in the recruitment process, please contact Human Resources at TalentAcquisition@cheo.on.ca. All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

We thank all those who apply, however, only those to be interviewed will be contacted.

Apply on cheo.wd10.myworkdayjobs.com About employer

More about this job

Responsibilities

The Administrative Assistant provides operational support by managing calendars, coordinating meetings, and assisting with staff onboarding and financial processes. They also maintain internal office systems, prepare reports, and handle inquiries from stakeholders and families.

Requirements

Candidates must possess a diploma in a relevant field and approximately 12 months of related experience. Proficiency in clinical terminology, strong organizational skills, and bilingualism in English and French are essential requirements.

Skills

Administrative support
Calendar management
Meeting coordination
Onboarding
Financial processing
Data entry
Record keeping
Clinical terminology
Medical terminology
MS Office
Organizational skills
Communication
Confidentiality
Time management
Reporting

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
BORN Ontario
CHEO
Perinatal registry
Newborn registry
Prenatal Screening Ontario
Health data
Human resources
Recruitment
Onboarding
Financial clerical
Billing
Reconciling accounts
MS Office
Clinical terminology
Medical terminology
Bilingual
LiUNA
Data management
Reporting
Scheduling
Stakeholder management
Research support
Academic support
Office systems
Confidentiality
Criminal Record Check

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Work requirements

Jobs in Canada