Jobs in Canada

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Added 4 mins ago
SS
Promotions and Marketing Assistant -Newnham
Seneca Student Federation Inc.
Toronto, ON
- Part-time
Must reside in Ontario · Must have a valid Social Insurance Number
Added 4 mins ago
SS
Promotions and Marketing Assistant -York
Seneca Student Federation Inc.
Toronto, ON
- Part-time
Must reside in Ontario · Must have a valid Social Insurance Number
Added 4 mins ago
MU
Student Advising Supervisor
McGill University
Montreal, QC · Maass Chemistry Bldg
- Full-time
…appointments in Workday. Responsible for submission of teaching assistant workload forms and performance evaluation forms and ensures their completion in accordance with the collective…
Added 34 mins ago
CR
Clinical Assistant Intern
Cliantha Research Limited
Mississauga, ON
- Other
Added 1 hour ago
P
SEO/AEO Specialist, Silvie
Pontosense
Kitchener, ON
- Full-time
…customer support, and you'll do the work yourself, from keyword research to publishing. This is a building role. Silvie's SEO and AEO program doesn't exist yet. You'll write…
Added 1 hour ago
MU
Research Assistant for MPP
McGill University
Sherbrooke, QC
- Part-time
The successful candidate will conduct research and develop relevant content that supports the School's mission and outreach.
Added 1 hour ago
C
Administrative Assistant, BORN Ontario - Permanent Full Time (1.0)
CHEO
Ottawa, ON
- Full-time
…infrastructure, CHEO combines excellence in clinical care, research, and education to advance seamless care that’s provided where, when, and how it is needed. CHEO’s Research Institute is…
Added 1 hour ago
Registered Pharmacy Technician - Pharmacy Services
Nova Scotia Health and IWK Health
Halifax, NS
Experience as a pharmacy technician/pharmacy practice assistant, preferably in a hospital, an asset
Added 1 hour ago
Assistant Professor, Clinician-Scientist, Division of Endocrinology and Metabolism
University of Toronto
Toronto, ON
…Clinician-Scientist who is engaged in bench laboratory or translational research focused on Diabetes, Metabolism or Classical Endocrinology. The successful applicant must be eligible for a…
Added 2 hours ago
UH
Occupational Therapist - Toronto Rehab - Outpatient Brain Program
University Health Network
Toronto, ON
- Full-time
…Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international…
Added 3 hours ago
PH
Assistant Bioinformatics Coordinator, S2 Up to 8 FTE
Provincial Health Services Authority
Vancouver, BC
- Full-time
Job Title:ASSISTANT BIOINFORMATICS COORDINATOR, S2 UP TO 8 FTERequisition #:206731Job Location:Canada-British Columbia-VancouverDepartment:GSC - SequencingJob Type:Regular, Full TimeStart…
Added 3 hours ago
PH
Admin Assistant
Provincial Health Services Authority
Delta, BC
- Full-time
…families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future.…
Added 4 hours ago
TH
Communicative Disorders Assistant| Full-Time| 82 Buttonwood Ave -BUT SLP-Rehab
Trillium Health Partners
ON · ON, Canada
- Full-time
Hours of Work/Shift: 8-hr day shifts Monday to Friday
Added 5 hours ago
TO
Administrative Assistant - Gastroenterology
The Ottawa Hospital
Ottawa, ON
- Full-time
Join our dynamic team at the University of Ottawa Medical Associates (UMA) in the position of Temporary Administrative Assistant in the Division of Gastroenterology at the General Campus.…
Added 5 hours ago
TU
Program Assistant
The University of British Columbia
Vancouver, BC
- $4,576 to $4,808 CAD / month
- Full-time
CUPE 2950 Salaried - Program Assistant 2 (Gr5)
Added 6 hours ago
AH
Administrative Support V
Alberta Health Services
Calgary, AB
- Full-time
…are seeking a highly organized and proactive Administrative Assistant to support EHS leadership and staff in a fast-paced healthcare environment. The Administrative Assistant provides…
Added 6 hours ago
AH
Physician Assistant
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Temporary
…clinic), with diverse expertise in education, systems of care, and research. Weekly educational rounds and professional development opportunities include Weekly Pediatric Neurology and…
Added 6 hours ago
TU
Assistant Professor - Environmental Physiology (50481)
The University of Toronto Engineering Society
Toronto, ON
- $130,000 to $140,000 CAD / year
- Full-time
…Environmental Physiology. The appointment will be at the rank of Assistant Professor, with an anticipated start date of July 1,…
Added 7 hours ago
Financial Assistant
Simon Fraser University
Burnaby, BC
Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and…
Added 7 hours ago
TC
Brand Manager
The Clorox Company
Brampton, ON · The Clorox Company of Canada-Head Office
- Full-time
The role will oversee an Assistant Marketing Manager, who will support execution of brand initiatives, reporting, and project management.
Added 8 hours ago
HM
Internal Medicine
Health Match BC
Williams Lake, BC
- Full-time
Teaching opportunities are available for those interested in medical education, and while research is not a requirement, the site is open to supporting research initiatives. Hospital-based…
Added 8 hours ago
UO
Program Assistant
University of British Columbia
Vancouver, BC · UBCV | Pharmaceutical Sciences Building (PHRM)
- $4,576 to $4,808 CAD / month
- Full-time
CUPE 2950 Salaried - Program Assistant 2 (Gr5)
Added 9 hours ago
LH
2600002973 - Pathologist Assistant
Lakeridge Health
Oshawa, ON
- Internship
Must have a satisfactory performance record; · Must have a proven attendance record;
Added 10 hours ago
TU
Assistant Dean, DAE, Faculty of Education
The University of British Columbia
Vancouver, BC
- $12,418.42 to $18,613.67 CAD / month
- Full-time
…experienced and social justice-minded fundraising professional. The Assistant Dean, Development and Alumni Engagement, Faculty of Education will lead the execution of the Faculty’s…
Added 10 hours ago
BU
Teaching Assistant CLAS 2P32 Winter D3
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Teaching Assistant, Course Coordinator and Lab Demonstrator positions are paid according to the qualifications that the employee holds.

CHEO

Administrative Assistant, BORN Ontario - Permanent Full Time (1.0)

Ottawa, ON, Canada

$26.43-$32.46 · Full-time

Apply on cheo.wd10.myworkdayjobs.com About employer

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Job details

Pay: $26.43-$32.46
Job type: Full-time
Apply by: Nov 18, 2026
Posting language: English
Posted: Nov 11, 2026

Original job description

Compensation Pay Range:

$26.43-$32.46

Job Description:

Please Note: If you are a current CHEO employee with access to Workday, please apply to this posting via the Workday application as an internal applicant using the Jobs Hub.

To successfully apply for this position, please submit your application by 11:59 pm the day before the advertised closing date in the posting to ensure your application is received.

Ottawa is built on un-ceded Algonquin Anishinaabe territory. The peoples of the Algonquin Anishinabek Nation have lived on this territory for millennia and we honour them and this land. Their culture and presence have nurtured and continue to nurture this land. CHEO also honours all First Nations, Inuit and Métis peoples and their valuable past and present contributions to this land.

CHEO is one of the few stand-alone, global leaders in pediatric health and is home to more than 6,500 staff, clinicians, scientists and researchers, as well as volunteers – all of whom work together to help children and youth achieve their best lives. Within its own walls and through partnerships with community providers, CHEO has transformed from a 20th century acute care hospital into a 21st century integrated child and youth health system.

Ranked in the top 1% of Canadian hospitals for the digitization of its clinical infrastructure, CHEO combines excellence in clinical care, research, and education to advance seamless care that’s provided where, when, and how it is needed. CHEO’s Research Institute is dedicated to world-class clinical, translational, and basic science research covering a wide range of children’s health concerns. CHEO has been named Canada’s best health-care employer by Forbes in 2024, 2025 and 2026 and is ranked second among Canadian hospitals on its list of Canada’s Best Employers for multiple consecutive years. For the 14th consecutive year in a row, the editors of Canada's Top 100 Employers has recognized CHEO as a top employer in the National Capital Region. Every year CHEO helps more than 500,000 children and youth from Eastern Ontario, western Quebec, Nunavut and Northern Ontario.

Better Outcomes Registry & Network (BORN) Ontario

Funded by the Government of Ontario and administered by CHEO, the Better Outcomes Registry & Network (BORN) is Ontario’s prescribed perinatal, newborn and child registry. BORN collects, protects and enables the use of high-quality health data to support care, reporting, research and health-system decision-making across Ontario. BORN also manages Prenatal Screening Ontario, whose mandate is to coordinate and oversee the operations of prenatal screening services in Ontario, supporting a cohesive and high-quality screening system.

POSITION SUMMARY

The Administrative Assistant will provide administrative and operational support, coordinating schedules and meetings, assist with staff onboarding and financial processes, maintain records and reports, respond to inquiries, and assist with special events and projects commensurate with the responsibilities listed below.

MAIN RESPONSIBILITIES

Maintaining calendars and scheduling meetings, appointments and/or events; preparing necessary documentation for meetings, appointments and/or events; rescheduling meetings, appointments and/or events based on availability to avoid conflict with competing and changing priorities.
Maintaining awareness of the program’s activities in order to receive, prioritize and professionally respond to and direct queries from patients/families and other stakeholders (those requiring reports, etc.)
Supporting the program with human resources processes for Newborn/PSO staff including recruitment, hiring, orientation, onboarding, workstation/office setup, etc.
Establishing, developing, and maintaining various internal office support systems such as electronic databases, tracking systems, filing systems, monthly reports, processing mail, confidential files and BF systems

Supporting the administrative aspects of the program’s academic and research mandates
Preparing annual program summary reports
Making arrangements for meetings such as scheduling use of board and conference rooms, arranging or confirming attendance, preparing material and coordinating catering
Making travel and hotel arrangements for staff and out-of-town families/visitors.
Prioritizing incoming mail and documents and distributing appropriately

Photocopying, collating, faxing, and distributing documents.
Proofreading documents for grammar and spelling
Typing, transcribing dictated correspondence, and formatting electronically based reports and correspondence; preparing spreadsheets; preparing documents for review
Performing financial clerical functions such as billing, reconciling accounts, providing month end reports, monitoring, tracking and/or processing expenses related to travel claims, invoices, requisitions, deposits, receipts, enrichment fund reimbursements, etc.
Participating in the planning of special events by booking venue, scheduling speakers, ordering catering, audio visual equipment, registration, etc.

Maintaining both electronic and paper filing systems
Taking on special projects as assigned by management including coordinating activities, organizing functions, preparing reports etc.
Ordering supplies as required.
Performing other duties as assigned

QUALIFICATIONS

Diploma in relevant field (Essential)
Approximately 12 months of related experience (Essential)
Knowledge of medical terminology (Preferred)

Clinical terminology proficiency (Essential)
Sound judgement, the ability to prioritize and adjust as required (Essential)
Ability to anticipate needs, as well as plan and prioritize work. (Essential)
Ability to take initiative and work independently with minimal direction. (Essential)

Ability to multi-task and complete tasks in a timely fashion; (Essential)
Strong organizational skills (Essential)
Detail-oriented (Essential)
Discretion and a high degree of confidentiality; (Essential)
Professional, effective, concise communication (both oral and written); (Essential)

Comprehensive use of MS Office including word processing, spreadsheet, presentation, email; (Essential)
Use of a voicemail system, photocopier, multi-use fax machine. (Essential)
Criminal Record Check (Level 1) (Essential)
Bilingualism (English and French) (Essential)

* Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.

* Please note you will be represented by the Laborers International Union of North America (LiUNA).

Effective March 29, 2021, CHEO will conduct a more comprehensive pre-screening and evaluation process. This process may include more varied and multidimensional testing such as a written test, practical exam, or other assessment. All candidates who meet the essential and preferred qualifications may be tested.

Bilingualism (French/English) will be validated by a language proficiency assessment conducted by a third party provider. Candidates will be required to meet the minimum linguistic profile prior to the date of hire.

Should you require accommodation during any phase in the recruitment process, please contact Human Resources at TalentAcquisition@cheo.on.ca. All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

Please note you will be represented by the Laborers International Union of North America , (LiUNA).

CHEO values diversity and is an equal opportunity employer. We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process and welcome interest from all qualified applicants.

Should you require accommodation during any phase in the recruitment process, please contact Human Resources at TalentAcquisition@cheo.on.ca. All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

We thank all those who apply, however, only those to be interviewed will be contacted.

Apply on cheo.wd10.myworkdayjobs.com About employer

More about this job

Responsibilities

The Administrative Assistant provides operational support by managing calendars, coordinating meetings, and assisting with staff onboarding and financial processes. They also maintain internal office systems, prepare reports, and handle inquiries from stakeholders and families.

Requirements

Candidates must possess a diploma in a relevant field and approximately 12 months of related experience. Proficiency in clinical terminology, strong organizational skills, and bilingualism in English and French are essential requirements.

Skills

Administrative support
Calendar management
Meeting coordination
Onboarding
Financial processing
Data entry
Record keeping
Clinical terminology
Medical terminology
MS Office
Organizational skills
Communication
Confidentiality
Time management
Reporting

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
BORN Ontario
CHEO
Perinatal registry
Newborn registry
Prenatal Screening Ontario
Health data
Human resources
Recruitment
Onboarding
Financial clerical
Billing
Reconciling accounts
MS Office
Clinical terminology
Medical terminology
Bilingual
LiUNA
Data management
Reporting
Scheduling
Stakeholder management
Research support
Academic support
Office systems
Confidentiality
Criminal Record Check

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Work requirements

Jobs in Canada