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Added 1 hour ago
BT
Client Service & Intake Administrator
Baker Tilly Canada
Iqaluit, NU
- Full-time
The Client Service & Intake Administrator is the first point of contact for personal tax clients and is responsible for receiving, organizing, documenting, and tracking client information…
Added 4 hours ago
C
SQL Database Administrator
CloudVital
Montreal, QC
- Full-time
We are looking for SQL Database Administrator for one of our leading clients.
Added 5 hours ago
PR
HR Systems Consultant
Peterborough Regional Health Centre
Peterborough, ON
- Full-time
…member of the HR team and is the technical expert and system administrator for the organizations HR systems including but not limited to: Time & Attendance (UKG Dimensions), Emergency and…
Added 5 hours ago
MD
Health Facility Evaluator - Nursing Evaluator
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Added 5 hours ago
TU
Postdoctoral Research Fellow
The University of British Columbia
Vancouver, BC
- $75,000 CAD / year
- Full-time
Added 8 hours ago
SD
Store Administrator, Hourly Part Time Day
Shoppers Drug Mart
Vancouver, BC
- Part-time
Added 10 hours ago
UO
Postdoctoral Research Fellow
University of British Columbia
Vancouver, BC · UBCV | Chemical and Biological Engineering Building (CHBE)
- $75,000 CAD / year
- Full-time
Added 10 hours ago
UO
Postdoctoral Research Fellow
University of British Columbia
Vancouver, BC · UBCV | Chemical and Biological Engineering Building (CHBE)
- $75,000 CAD / year
- Full-time
Added 1 day ago
A
It Support
Actalent
Burnaby, BC
- $28 to $35 CAD / hour
- Contract
The IT Support / Systems Administrator will provide Level 1 and Level 2 support, manage an active ticket pipeline, and play a key role in onboarding new hires. This role reports into IT…
Added 1 day ago
LC
Store Administrator, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Shelburne, ON
- Part-time
Added 1 day ago
SD
Store Administrator, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Shelburne, ON
- Part-time
Added 1 day ago
LC
Store Administrator, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Red Deer, AB
- Part-time
Added 1 day ago
CR
Payroll Administrator
Canadian Red Cross
Canada
- Full-time
Role Description The Payroll Administrator is a full-time, on-site role based in the Greater Toronto Area, Canada. This role is responsible for processing end-to-end payroll accurately and…
Added 1 day ago
SD
Store Administrator, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Red Deer, AB
- Part-time
Added 2 days ago
AC
Administrator
Aston Carter
Calgary, AB
- $19 to $23 CAD / hour
- Contract
Job Description: This Administrator role provides essential on-site administrative support. The position serves as the primary point of contact for site administrative matters, supports…
Added 2 days ago
TU
Program Admin Support
The University of British Columbia
Vancouver, BC
- $4,874 to $5,121 CAD / month
- Full-time
Researches, prioritizes, and determines appropriate actions, referrals, or responses for matters identified by the Program Director or Administrator.
Added 2 days ago
CO
26-165 Database Administrator 1
City of Maple Ridge
Maple Ridge, BC
- $51.14 to $60.42 CAD / hour
- Full-time
We have an exciting opportunity in our Information Technology Department for a Temporary Full-Time Database Administrator. Reporting to the Project Manager, ERP System, you will play a key…
Added 2 days ago
ZG
Payroll & Accounting Administrator
Zehr Group
St. Jacobs, ON
- Full-time
We're looking for a Payroll & Accounting Administrator to keep payroll accurate and on time and to support our accounting team.
Added 2 days ago
AW
Contract Administrator
Agilus Work Solutions
Edmonton, AB
- Contract
Drive Major Utility Infrastructure Projects in Edmonton as a Contract Administrator
Added 2 days ago
EC
Executive Assistant/Office Administrator
Entreflow Consulting Group
Remote, Canada
- Full-time
- Remote
Added 2 days ago
ST
Director of Finance and Administration
Scout Talent
ON · Ontario, Canada
- $150,000 to $180,000 CAD / year
- Full-time
Certified Aboriginal Financial Manager (CAFM) or Certified Aboriginal Professional Administrator (CAPA) designation
Added 2 days ago
S+
Full-Time Dental Administrator
Smile + Co.
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
We’re looking for an experienced Dental Administrator to join our dynamic team. This is a well-rounded role at the heart of our practice, combining front office administration with recall,…
Added 2 days ago
Network Administrator
R W Tomlinson
Ottawa, ON
R.W. Tomlinson Limited is seeking an experienced Network Administrator to join our IT Systems group. This role is responsible for the administration, security, performance, and continued…
Added 2 days ago
UO
Program Admin Support
University of British Columbia
Vancouver, BC · UBCV | David Strangway Building (STRG)
- $4,874 to $5,121 CAD / month
- Full-time
Researches, prioritizes, and determines appropriate actions, referrals, or responses for matters identified by the Program Director or Administrator.
Added 2 days ago
UO
Project Administrator, Mechanical & Manufacturing Engineering
University of Calgary
Calgary, AB
- Full-time
Mechanical & Manufacturing Engineering within the Schulich School of Engineering is currently seeking a Full-time Limited Term Project Administrator for approximately 2 years.

Chevrah Kadisha

PAYROLL AND HR ADMINISTRATOR

Sandringham, NL, Canada

Contract

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Job details

Job type: Contract
Experience: Minimum 3 years’ experience in payroll and HR administration in a medium-to-large payroll environment.
Posting language: English
Posted: Aug 31, 2026

Original job description

Location: Sandringham, Johannesburg

Position Type: Fixed term

Purpose of the Job

To support accurate, compliant, and on-time payroll administration across approximately 720 employees in 7 entities, with a strong focus on shift-worker payroll, manual timesheet capturing, statutory compliance, and employee support - while also providing HR and recruitment administration support across the employee lifecycle. The Payroll Administrator provides day-to-day payroll and HR administration assistance, supports the Payroll Officer, processes designated payrolls/payroll batches on Sage 300 People, and assists with recruitment coordination and HR record-keeping.

Role and Responsibilities

Payroll Administration & Processing Support

– Support the Payroll Officer with end-to-end payroll administration across multiple entities and payroll cycles.

– Process designated payrolls/payroll batches on Sage 300 People, ensuring accuracy and complete supporting documentation.

– Load, validate, and reconcile payroll inputs (earnings, deductions, allowances, overtime, shift patterns, leave and ad-hoc payments).

– Ensure payroll deadlines and cut-offs are met; maintain checklists and control files for each pay run.

Time & Attendance / Manual Timesheet Capturing

– Capture and validate payroll data from manual timesheets (shift rosters, overtime, Sunday/public holiday work, night shift, standby, etc.).

– Verify approvals and follow up with supervisors/managers on missing, late, or inconsistent submissions.

– Apply company rules and agreed rates correctly for shift workers, including overtime and shift allowances.

South African Payroll Compliance & Statutory Deductions

– Maintain working knowledge of South African payroll legislation and statutory deductions, including PAYE, UIF, and SDL.

– Assist with maintaining accurate employee master data and payroll documentation for compliance and audit purposes.

– Support payroll reconciliations and statutory reporting as required (e.g., EMP submissions support and related schedules, where applicable).

– Apply tax directives and ensure correct handling of taxable vs non-taxable items in line with internal policies and payroll rules.

Benefits Administration: Discovery & Alexander Forbes

– Administer medical aid and retirement fund updates (joins, terminations, changes, deductions) and ensure payroll deductions align to provider schedules.

– Liaise with Discovery and Alexander Forbes on membership matters and claims-related administration support.

– Manage all provident fund claims end-to-end.

– Follow up and resolve provider and employee queries timeously, ensuring accurate records and documentation are maintained.

HR Administration

– Maintain and update employee personnel files and HR records (digital and physical), ensuring completeness and audit-readiness.

– Prepare and issue HR documentation, including employment contracts, letters of appointment, confirmation letters, and letters of termination, for review and sign-off.

– Process employee lifecycle administration: new starters, transfers, promotions, and terminations, ensuring payroll and HR records are aligned.

– Support leave administration and record-keeping across entities, including annual, sick, and family responsibility leave.

– Assist with maintaining job descriptions and HR policy documentation as directed by the Payroll Officer/HR Manager.

– Support HR-related audit and compliance requests) by preparing schedules and documentation.

Recruitment Administration

– Provide administrative support across the recruitment process: posting approved vacancies, screening applications, and scheduling interviews.

– Coordinate candidate communication, reference checks, and pre-employment checks and documentation in line with company process.

– Prepare new-starter onboarding packs and coordinate onboarding logistics with relevant departments.

– Maintain recruitment trackers/records for reporting on vacancy status, time-to-fill, and pipeline activity.

– Liaise with hiring managers and candidates in a professional, timely, and confidential manner throughout the recruitment cycle.

Employee & Stakeholder Liaison

– Act as a first-line contact for employee payroll, HR, and recruitment queries (payslips, deductions, benefits, leave, contracts, and general guidance).

– Communicate clearly and professionally with staff, HR, Finance, and line management to resolve payroll and HR issues.

– Maintain strict confidentiality and handle sensitive information with discretion.

Controls, Records & Continuous Improvement

– Assist with internal/external audit requests by preparing supporting documentation and schedules.

– Support process improvements, especially around manual timesheet controls, shift-worker payroll accuracy, and HR/recruitment administration workflows.

– Liaise with hiring managers and candidates in a professional, timely, and confidential manner throughout the recruitment cycle.

Employee & Stakeholder Liaison

– Act as a first-line contact for employee payroll, HR, and recruitment queries (payslips, deductions, benefits, leave, contracts, and general guidance).

– Communicate clearly and professionally with staff, HR, Finance, and line management to resolve payroll and HR issues.

– Maintain strict confidentiality and handle sensitive information with discretion.

Controls, Records & Continuous Improvement

– Assist with internal/external audit requests by preparing supporting documentation and schedules.

– Support process improvements, especially around manual timesheet controls, shift-worker payroll accuracy, and HR/recruitment administration workflows.

Qualifications And Education Requirements

Matric (Grade 12) is essential.
Minimum 3 years’ experience in payroll and HR administration in a medium-to-large payroll environment.
Proven experience in a shift workers environment and with manual timesheet capturing.
Working knowledge of South African payroll law and statutory deductions (PAYE, UIF, SDL).
Experience dealing with Discovery and Alexander Forbes administration and claims support.
Experience processing payrolls on Sage 300 People – essential
Experience in HR administration and recruitment coordination
Experience supporting payroll across multiple entities and cost centres.
Working knowledge of basic HR administration processes and relevant South African employment legislation (e.g., BCEA, Employment Equity Act).
Strong Excel skills

Preferred Skills

High attention to detail and strong numerical accuracy.
Strong planning and deadline management, especially around payroll cut-offs and recruitment timelines.
Clear communication skills and a service mindset for staff and candidate liaison.
Integrity, confidentiality, and good judgement.
Ability to work under pressure and handle multiple priorities across entities.

Apply About employer

More about this job

Responsibilities

Manage end-to-end payroll processing for approximately 720 employees across multiple entities using Sage 300 People, with a focus on shift-worker timesheets and statutory compliance. Provide comprehensive HR and recruitment support, including contract preparation, personnel record maintenance, and candidate coordination.

Requirements

Requires a Matric certificate and at least 3 years of experience in payroll and HR administration within a medium-to-large environment. Proficiency in Sage 300 People and knowledge of South African labor legislation (BCEA, PAYE, UIF, SDL) are essential.

Skills

Payroll Administration
Sage 300 People
HR Administration
Recruitment Coordination
Statutory Compliance
Timesheet Capturing
Benefits Administration
Employee Onboarding
South African Payroll Law
Microsoft Excel
Personnel File Management
Audit Preparation

Visa sponsorship

Not detected in the job text

Keywords

Sage 300 People
PAYE
UIF
SDL
BCEA
Employment Equity Act
Discovery
Alexander Forbes
Payroll Processing
Shift Work
Manual Timesheets
Recruitment
Onboarding
Statutory Deductions
Personnel Files
Audit Compliance
Employee Lifecycle
Provident Fund
Medical Aid
HR Policy

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