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Chevrah Kadisha

RECEPTIONIST / OFFICE ADMINISTRATOR

Sandringham, NL, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Location: Sandringham, Johannesburg

Position Type: Fixed term

Purpose of the Job

The purpose of this role is to be the welcoming face of the organisation to beneficiaries and the public, while providing reception services and generalist administrative and secretarial support to the Intake Consultants.

Role and Responsibilities

Switchboard

Answer, transfer and make calls as and when required.
Take clear and complete messages.
Manage and coordinate community appointments for the Intake Consultants on the Outlook calendar.

Office Administration

Perform general administrative, office and clerical duties.
Provide general administrative support to the Welcome Services team.
Manage the reception area and attend to clients awaiting appointments.
Manage and coordinate petty cash distributions.
Ensure venues have the necessary equipment (i.e. flip charts, projectors, etc.).
Capture relevant data into the Social Services system.
Submit invoices to the GM of Social Services for sign-off and forward to Finance.
Ensure consumables and stationery are ordered and available timeously.
Log, monitor and follow up on all Help Desk-related queries.
Sign for and receive documentation and packages on behalf of staff.

Documentation – Typing & Filing

Assist with typing correspondence, including letters, documents, forms, reports and emails.
Correct and format documents.
File and store information.
Photocopy as required.
Update SOPs, policies and procedures as requested.
Compile client files.
Upload and submit applications to Chev entities for assessment purposes.

Ethics & Customer Service

Maintain strict confidentiality in all work-related matters.
Deal compassionately and professionally with all beneficiaries and stakeholders.

Reliability

Be accountable and take ownership of allocated tasks and projects, seeking supervision from administrative staff as required.
Communicate challenges timeously to avoid irreversible situations.
Work around deadlines.

Communication

Communicate effectively.
Ask when in doubt and clarify any uncertainties.

Teamwork & Flexibility

Support other team members in completing their work.
Ensure tasks are completed and deadlines are met.
Understand that the team depends on you.

Qualifications And Education Requirements

Minimum 3 years work in secretarial and office administration
Computer Skills in Word, Microsoft Office and Excel, non-negotiable
Grade 12 certificate
Secretarial course is advantageous

Preferred Skills

Excellent verbal and written communication skills
Empathic
Good listening skills
People friendly and accommodating

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More about this job

Responsibilities

Provide reception and switchboard services, welcome and assist beneficiaries and visitors, and coordinate appointments for Intake Consultants. Deliver general administrative and secretarial support, including data entry, document preparation and filing, petty cash coordination, supply ordering, and follow-up on office queries.

Requirements

Requires a Grade 12 certificate, at least three years of secretarial and office administration experience, and proficiency in Word, Microsoft Office, and Excel. A secretarial course is advantageous; strong communication, empathy, listening skills, and a friendly, accommodating manner are preferred.

Skills

Reception
Switchboard Operation
Appointment Coordination
Office Administration
Secretarial Support
Microsoft Word
Microsoft Excel
Microsoft Office
Data Entry
Document Formatting
Filing
Petty Cash Management
Customer Service
Confidentiality
Written Communication
Verbal Communication

Visa sponsorship

Not detected in the job text

Keywords

Reception
Switchboard
Office Administration
Secretarial Support
Microsoft Word
Microsoft Office
Microsoft Excel
Outlook Calendar
Appointment Coordination
Data Entry
Social Services System
Petty Cash
Invoice Processing
Stationery Ordering
Help Desk Queries
Document Preparation
Document Formatting
Filing
Client Files
Confidentiality
Customer Service
Beneficiary Support
Teamwork
Communication
Grade 12

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