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Added 6 days ago
Membership Coordinator
Pitt Meadows Golf Club
Pitt Meadows, BC
Full-time
…meaningful relationships? Pitt Meadows Golf Club is seeking a Membership Coordinator to support every stage of the membership journey, from first inquiry and club tour to onboarding,…
Added 1 month ago
Membership Coordinator (Full-Time)
Altea
Ottawa, ON
Full-time
The Membership Coordinator is the first real conversation most people have with Altea. You are the person who turns curiosity into commitment, who takes a prospect from their first inquiry…
Added 2 months ago
Membership Coordinator (Full-Time)
Altea
Toronto, Ontario
Full-time
The Membership Coordinator is the first real conversation most people have with Altea. You are the person who turns curiosity into commitment, who takes a prospect from their first inquiry…
Added 4 months ago
Membership Sales Coordinator
Altea
Edmonton, AB
Full-time
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Added 29 days ago
Registrations Coordinator (Contract)
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Toronto, ON
Full-time · Contract
As Registrations Coordinator, you will assess and review CPA student registration, re-registration and admission to membership applications within the Student Assessment and Registrations…
Added 9 days ago
Members Coordinator
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Added 11 hours ago
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Added 1 day ago
Clinical Research Coordinator - Nurse
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Added 3 months ago
Executive Coordinator
Children Believe Fund
Markham, ON
$58,000 to $70,000 CAD / year
The Executive Coordinator provides executive-level administrative support to the Chief Executive Officer (CEO) in driving Children Believe success and making a meaningful difference in the…
Added 2 months ago
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Children Believe Fund

Executive Coordinator

Markham, ON, Canada

Pay: $58,000 to $70,000 CAD / year
Experience: Minimum of 5 years of demonstrated experience providing executive level strategic and administrative support
Posting language: English
Posted: May 28, 2026

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Original job description

Transform Lives with Children Believe!

Join us to help break the barriers to education that steal children’s choices one by one until they have none. Together, we can foster an environment where education unlocks a world of choices, nurturing creativity, resilience, and hope for a better tomorrow. At Children Believe, we won’t stop until every child can dream fearlessly and grow up to live the life they choose to live.

Children Believe is currently recruiting for the following position:

Executive Coordinator

The Executive Coordinator provides executive-level administrative support to the Chief Executive Officer (CEO) in driving Children Believe success and making a meaningful difference in the lives of our children, acts as the CEO’s primary coordinator and liaison for external relations. The Executive Coordinator assumes responsibility for filtering and coordination of projects; responds to requests; and collaborates on communications and public relations activities and initiatives. The position serves as a liaison to the Board of Directors and Executive Leadership teams, and is responsible for organizing the logistics for the quarterly Board Meetings and the Annual General Meeting.

In this multifunctional position, the Executive Coordinator will play a critical role in supporting the CEO's productivity, efficiency, and effectiveness. This position will be entrusted with a wide range of responsibilities, including:

Executive Support:

Communicate directly, and on behalf of the CEO with members of the Global Leadership Team (GLT), donors, staff, and others, on matters related to their programmatic initiatives;
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature; determines appropriate course of action, referral, or response;
Support CEO with ChildFund Alliance (CFA) ongoing activities and the bi-annual CEO forum;
Coordinate and report on the CFA Annual Data Collection report;
Responsible for annual membership/accreditation i.e. CCCC, BBB, OCIC, CCIC, CHS Alliance;
Primary support to the CEO e.g. calendar management, expenses, meeting set-up and coordination, budget support, prepare correspondence, create reports/presentations, and general administrative and project management support etc.;
Arrange sometimes complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings;
Review requests prior to CEO approval e.g. signing of cheques, wire transfers, business cases;
Process expenditures in Intacct for CEO Office, Programs and Policy (P&P) and Board Members;
Support to the P&P Directors i.e. international travel arrangements;
Coordinate events, workshops, etc., as required.
Manage the WeBelieve intranet site maintenance for CEO office.

Board Support and Liaison:

Serve as the CEO’s administrative liaison to Children Believe’s Board of Directors;
Assist with the preparation and organization of Board Nomination, Governance and HR Committee meetings including the scheduling of meetings, preparation of agendas, sharing of documents, attending meetings, and recording and sharing of minutes.
Coordinate the quarterly Board Meetings agendas, annual AGM, Members of the Corporation; , prepare supporting documents, meeting logistics, record and maintain Board and Board Committee minutes
Coordinate new Board Member orientation and Board trips.

Executive Team Liaison:

Participate as an adjunct member of the Executive Team including assisting in scheduling meetings, minute taking and attending all meetings;
Assist in coordinating off-sites, and all-staff meetings;
Support cross-divisional coordination of travel and outreach plans as required.

Legal Support:

Coordinate legal processes for establishing new country offices, including registration, document legalization, authentication, and submission to government authorities to ensure compliance with regulatory requirements.
Support organizational legal matters by facilitating required approvals, liaising with legal counsel and relevant authorities, and coordinating trademark and intellectual property registrations and renewals.
Lead the annual provincial filings (BC, AB, MB, QC) with lawyers.

Communication and Stakeholder Outreach:

Ensure that the CEO’s bio is kept updated and responds to requests for materials regarding the CEO and the organization in general;
Edit and completes first drafts for written communications to external stake holders as required;
Work with the Executive Team in coordinating the CEO's outreach activities and strategic initiatives;
Follow up on contacts made by the CEO and supports the cultivation of ongoing relationships;
Edit all, and creates acknowledgement letters from the CEO to donors.
Enhance the CEO’s internal communications and relationship with staff by identifying and executing new ways of connecting with staff from all countries, including coffee chats, town halls, or other formats

Other:

Comply with all Children Believe policy and procedures;
Other related duties as assigned

The ideal candidate possesses:

Relevant post-secondary degree/diploma;
Minimum of 5 years of demonstrated experience providing executive level strategic and administrative support
Knowledge and/or interest of governance processes with experience interacting with a volunteer Board of Directors.
Knowledge, experience and/or interest of international development is an asset;
Strong organization and time management skills; ability to perform and prioritize multiple tasks with excellent attention to detail;
Flexible to changing demands and priorities;
High level of analytics and research;
Computer skills – must have strong proficiency with MS Office Suite, internet research; ability to learn customized software programs;
Ability to set up PC based audio/visual systems, online or teleconference meetings;
Strong verbal and written communication skills with proven ability to prepare executive level communications and reports; ability to effectively present and execute on innovative ideas;
Strong interpersonal skills, including maturity, diplomacy and ability to create and maintain positive relationships
Financial tracking of CEO office expenditures;
Excellent analytical skills; ability to quickly aggregate and analyze information;
Strong sense of accountability, integrity and ability to handle highly visible responsibilities;
Demonstrated ability to use discretion in dealing with highly sensitive and confidential issues
Able to handle stressful situations with measured calmness and decisiveness;
Valid driver’s license and occasional availability of own vehicle for business use;
Ability to speak and/or write in either French or Spanish will be considered an asset;
A demonstrated commitment to Children Believe’s Vision, Mission and Values;

Attributes, Traits, Behaviours:

Accountability for results; results-driven
Strong customer service orientation
Confidentiality, sensitivity, diplomacy and tact
Team player; ability to build positive working relationships; ability to collaborate, influence and persuade
Tenacious with deadlines
Commitment to ongoing professional development

Type: Hybrid/Remote

Our Hybrid Workplace Program is a flexible work arrangement that permits employees to work remotely while also occasionally being required to come into the Organization’s office. If approved to work from home as part of our Hybrid workplace program; the incumbent must be available to work from the Organization’s office from time to time as determined by the supervisor or as otherwise directed by the Organization.

Compensation: Hiring range between $58,000 to $70,000 annually based on experience.

We value our employees and offer a comprehensive benefits package to support your professional and personal growth:

Competitive Compensation Package: We provide an attractive compensation package with clearly stated hiring ranges.
Flexible Work Environment: Enjoy a flexible work environment, including hybrid work options, flexible hours, “No Meeting Mondays,” and the option to work up to 20 days out of province per year.
Comprehensive Benefits Plan: Our group benefits plan includes health and dental coverage, an Employee and Family Assistance Program (EFAP), and RRSP matching up to 5%, starting from day one.
Health Spending Account: Access to our $500 Healthcare Spending Account to top up expenses not covered in the benefits program
Performance Incentives: Participate in our Pay for Performance Plan with up to 6% performance incentive pay.
Professional Development: Benefit from 5 paid professional development days and experience professional growth through a variety of learning opportunities.
Paid Time Off: Enjoy an annual Christmas closure, receive 2 float days, and have access to up to 10 sick day
Generous Vacation Policy: Enjoy 3 weeks paid vacation with incremental increase every 5 years up to 6 weeks.
Other Employee Perks: Take advantage of our Employee Discount Program and various other perks designed to enhance your overall well-being and work-life balance.

Application Process:

If you believe you have that unique combination of a not-for-profit heart combined with the skills and interest for the “Executive Coordinator” position, then click the “Apply” button found at the bottom of this screen.

Applicants must be legally eligible to work in Canada.

Consistent with our Child Protection/Safe-Guarding Policy the successful candidate must receive clearance by a criminal record check.

Children Believe is committed to diversity in the workplace and is an equal opportunity employer.

Children Believe is committed to providing workplace accommodations. If you require an accommodation, inform us and we will work with you to meet your needs.

We thank all applicants for applying, however, only candidates selected for an interview will be contacted.

Please note that this posting is for an existing vacancy at Children Believe. All applications are reviewed by our hiring team and AI is not used to screen candidates.

People & Culture Team

Children Believe

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More about this job

Responsibilities

The Executive Coordinator provides high-level administrative and strategic support to the CEO, including managing communications, travel, and board logistics. They also act as a liaison for the Board of Directors and Executive Leadership teams while overseeing legal and regulatory compliance for the organization.

Requirements

Candidates must possess a post-secondary degree or diploma and at least 5 years of experience in executive-level strategic and administrative support. Strong organizational, communication, and analytical skills are required, along with proficiency in Microsoft Office and an ability to handle sensitive, confidential information.

Skills

Executive support
Administrative support
Project management
Governance
Communication
Time management
Research
Financial tracking
Analytical skills
Interpersonal skills
Diplomacy
Microsoft office suite
Event coordination
Legal compliance
Stakeholder management

Benefits

Health insurance
Dental coverage
Employee and family assistance program
RRSP matching
Health spending account
Performance incentives
Professional development days
Paid time off
Vacation policy
Employee discount program

Visa sponsorship

Not detected in the job text

Keywords

Executive Coordinator
Administrative Support
Governance
Board of Directors
Project Management
International Development
Microsoft Office
Intacct
Legal Compliance
Stakeholder Outreach
Strategic Initiatives
Financial Tracking
Hybrid Work
Non-profit
Regulatory Requirements
Data Collection
Accreditation
Event Coordination
Communication
Analytical Skills

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