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Added 11 days ago
Legal Officer
MRS Builders & Developers (Design and Construction Company)
Legal, AB
Full-time
We are seeking a detail-oriented and experienced Legal Officer to manage corporate compliance, draft legal contracts, handle dispute resolution, and safeguard company interests across…
Added 2 days ago
Intermediate Agile Project Manager
Global Technical Talent, an Inc. 5000 Company
Toronto, ON
$45 to $55 CAD / hour
Contract
We are seeking an Agile Project Control Officer (PCO) to support digital delivery teams in an Agile environment. This role is focused on delivery coordination, execution tracking, and…
Added 1 month ago
Conseillère ou conseiller en développement / Development Officer
Marianopolis College
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Full-time
Tenir à jour des dossiers précis sur les donateurs et les activités de collecte de fonds dans le CRM, y compris la préparation des rapports, les lettres de remerciement et le suivi, selon…
Added 12 hours ago
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St. John's, NL
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Reporting to the Central Senior Development Officer, the Development Officer’s responsibilities include identifying, cultivating, soliciting, and stewarding appropriate prospective and…
Added 2 days ago
Development Officer, South Asian Community
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$62,000 to $67,000 CAD / year
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The Alzheimer Society of BC and Yukon is creating a dynamic new Development Officer position to help build a stronger future for South Asian communities impacted by dementia by deepening…
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Added 3 days ago
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Added 5 months ago
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Customer Experience Officer
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Added 1 month ago
Business Development Manager
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Added 4 days ago
Digital Marketing Officer
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Added 4 days ago
Digital Marketing Officer
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Sarnia, ON
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As part of SLEP's ongoing efforts to support local business growth and competitiveness, we are seeking an Economic Development Officer (BRE) for a full-time contract term.
Added 25 days ago
Student Recruitment Officer
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Vancouver, BC
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This position reports to the Chief Operating Officer. Responsibilities include:
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Economic Development Officer (BRE)
Sarnia-Lambton Economic Partnership
Sarnia, ON
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Added 5 days ago
Senior Director, Business Solutions & Technology Delivery
Torstar
Toronto, ON
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Reporting to the Chief Information Officer (CIO), the Senior Director, Business Solutions & Technology Delivery plays a critical leadership role in aligning technology investments,…
Added 6 days ago
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Under the direction of the Manager, License, Information, and Inspections, the Licensing and Information Officer will provide customer service for licensing inquiries, complaints and…
Added 12 days ago
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Children Believe Fund

Marketing & Development Coordinator

Markham, ON, Canada

Pay: $42,000 to $55,000 CAD / year
Job type: Full-time
Experience: Minimum 2 years’ related work experience as an administrator/coordinator to management positions or equivalent related experience;
Posting language: English
Posted: Aug 12, 2026

Apply About employer

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Original job description

Transform Lives with Children Believe!

Join us to help break the barriers to education that steal children’s choices one by one until they have none. Together, we can foster an environment where education unlocks a world of choices, nurturing creativity, resilience, and hope for a better tomorrow. At Children Believe, we won’t stop until every child can dream fearlessly and grow up to live the life they choose to live.

Children Believe is currently recruiting for the following position:

Marketing & Development Coordinator

Canada Office

The Marketing & Development (M&D) Coordinator reports to the Manager, Marketing & Development Operations, and provides financial, administrative, operations, and project management support across the Marketing & Development (M&D) team, including to the Chief Marketing and Development Officer and M&D Directors, helping the department achieve its organizational objectives. This position supports core M&D processes, Senior Leadership Team (SLT) reporting cycles, and meeting logistics across the M&D sub-departments. It provides technical and coordination expertise in meeting the requirements for fundraising and development, and provides back-up support to the Executive Coordinator.

This role includes, but not limited to:

Financial Processing

Process purchase orders (SAGE Intacct) for the M&D team as requested; when the team has interns, process their monthly expenditures, ensuring timely payment.
Reconcile monthly credit card statements (FDC and CMDO cards) in Concur

Report on department expenses as needed, supporting budget tracking and financial visibility for the M&D team

Operations Support

Track completion of the SLT reports and send follow-ups
Track completion of Core Metrics and Key Results
Own completion of the M&D high-level metrics
Support the production of KPI dashboards for M&D leadership

M&D Process Leadership

Lead M&D core processes: Intake, Project Code, Product Creation, Campaign and Campaign Activity - ensuring questions are answered, approval/review timelines are met, approvals are completed, CRM entries are created, and the team is kept informed

SLT Administrative Support

Attend and take notes at SLT monthly meetings and other meetings as needed
Lead logistical support for M&D meetings, including booking rooms/equipment, hosting visitors, ordering food, prepping supplies/presentations and execute meeting minutes; support effective business flow through forward agenda planning and ensuring follow-up on action items from meetings.
Coordinate travel arrangements and schedule for M&D, including security briefings, and risk documents for M&D
Publication and design of the CMDO blog
Support M&D departments in admin tasks when needed, based on team priorities

CMDO Executive Support

Handle confidential information with discretion as required
Support the CMDO's calendar by scheduling meetings, resolving conflicts, and helping maintain the rhythm of the office

Project Management

Support the team in alignment meetings and task follow-up
Lead the Bamboo and Project Managers weekly meetings
Manage and lead intranet site maintenance for M&D
Support the M&D Giving Season annual work plan and track progress

New Team Member Support

Support the creation of orientation schedules in consultation with the hiring manager and People & Culture for new M&D employees
Ensure new team members are added to meetings, Teams chats and channels, and are walked through the M&D SharePoint and intranet

General Office Administration

Assist with annual budget preparation
Assist in maintaining M&D policies and procedures
Order office supplies for the department as needed
Maintain an effective filing system for M&D

Executive Coordinator Back-up

Provide back-up support to the Executive Coordinator (CEO's office) e.g., logistics support for quarterly board meetings and the Annual General Meeting

Ensure compliance of Board Resolutions

General

Comply with all Children Believe policies and procedures
Other related duties as assigned

The ideal candidate possesses:

Required

Completion of a post-secondary diploma
Minimum 2 years’ related work experience as an administrator/coordinator to management positions or equivalent related experience;
Knowledge, experience and/or interest in creative, marketing, fundraising and communications processes is an asset;
Strong organization and time management skills: excellent attention to detail; proactive in organizing projects and the ability to manage multiple assignments simultaneously;
Coordination of meeting preparations including organizing, equipment, setup, taking minutes and hosting external visitors;
Exceptional skills in creative layout, design and formatting of presentations, using tools such as Canva and Adobe;
Financial tracking of department-wide expenditures;
Strong research and analysis skills;
Producing and generating user-friendly monthly KPI dashboard with charts, graphs, and so on;
Excellent interpersonal skills including the ability to communicate internally and externally, network, collaborate, and build relationships effectively;
Business writing skills and the ability to draft correspondence and reports;
Experience managing confidential information and documents;
Advanced computer skills, specifically in MS Office - Word, Excel, Outlook, PowerPoint and MS Project; experience using custom databases is an asset;
Familiarity with intranet and SharePoint site maintenance and content management is an asset;
Experience with accounting software (SAGE and Concur) is an asset;
Experience using DocuSign and Teams Channels is an asset;
Flexibility to work outside of regular business hours, as needed;
Valid driver’s license and occasional availability of own vehicle for business use;
Ability to speak and/or write in either French or Spanish will be considered an asset;
Demonstrated commitment to Children Believe’s Vision, Mission and Values.

Attributes, Traits, Behaviours:

Accountability for results; self-driven;
Enthusiasm and proven ability to multi-task in a fast-paced environment with frequently changing demands and competing priorities;
Confidentiality, sensitivity, diplomacy and tact;
Demonstrate innovation in reviewing and applying new methods to the performance of work;
Collaborative team player; service oriented attitude and behaviour;
Commitment to continuous learning and improvement;
“Yes we can!” positive approach to managing work.

Type: Hybrid

Our Hybrid Workplace Program is a flexible work arrangement that permits employees to work remotely while also occasionally being required to come into the Organization’s office. If approved to work from home as part of our Hybrid workplace program; the incumbent must be available to work from the Organization’s office from time to time as determined by the supervisor or as otherwise directed by the Organization.

Compensation: Between $42,000 - $55,000 annually based on experience.

We value our employees and offer a comprehensive benefits package to support your professional and personal growth:

Competitive Compensation Package: We provide an attractive compensation package with clearly stated hiring ranges.
Flexible Work Environment: Enjoy a flexible work environment, including hybrid work options, flexible hours, “No Meeting Mondays,” and the option to work up to 20 days out of province per year.
Comprehensive Benefits Plan: Our group benefits plan includes health and dental coverage, an Employee and Family Assistance Program (EFAP), and RRSP matching up to 5%, starting from day one.
Health Spending Account: Access to our $500 Healthcare Spending Account to top up expenses not covered in the benefits program
Performance Incentives: Participate in our Pay for Performance Plan with up to 6% performance incentive pay.
Professional Development: Benefit from 5 paid professional development days and experience professional growth through a variety of learning opportunities.
Paid Time Off: Enjoy an annual Christmas closure, receive 2 float days, and have access to up to 10 sick day
Generous Vacation Policy: Enjoy 3 weeks paid vacation with incremental increase every 5 years up to 6 weeks.
Other Employee Perks: Take advantage of our Employee Discount Program and various other perks designed to enhance your overall well-being and work-life balance.

Application Process:

If you believe you have that unique combination of a not-for-profit heart combined with the skills and interest for the “Marketing & Development Coordinator” position, then click the “Apply” button found at the bottom of this screen.

Applicants must be legally eligible to work in Canada.

Consistent with our Child Protection/Safe-Guarding Policy the successful candidate must receive clearance by a criminal record check.

Children Believe is committed to diversity in the workplace and is an equal opportunity employer.

Children Believe is committed to providing workplace accommodations. If you require an accommodation, inform us and we will work with you to meet your needs.

We thank all applicants for applying, however, only candidates selected for an interview will be contacted.

Please note that this posting is for an existing vacancy at Children Believe. All applications are reviewed by our hiring team and AI is not used to screen candidates.

People & Culture Team

Children Believe

Apply About employer

More about this job

Responsibilities

The Marketing & Development Coordinator provides financial, administrative, and operational support to the M&D team to help achieve organizational objectives. Key duties include processing financial transactions, managing project workflows, coordinating meetings, and maintaining departmental metrics and reporting.

Requirements

Candidates must have a post-secondary diploma and at least 2 years of related administrative or coordination experience. Proficiency in MS Office, strong organizational skills, and the ability to manage multiple assignments in a fast-paced environment are required.

Skills

Financial processing
Project management
Administrative support
Data analysis
KPI dashboard creation
Meeting coordination
Business writing
Time management
Attention to detail
Interpersonal skills
MS Office
Canva
Adobe
SAGE Intacct
Concur
SharePoint

Benefits

Health and dental coverage
Employee and family assistance program
RRSP matching up to 5%
Health spending account
Performance incentive pay
Professional development days
Paid time off
Vacation policy
Employee discount program

Visa sponsorship

Not detected in the job text

Keywords

Marketing
Development
Financial Processing
SAGE Intacct
Concur
KPI Dashboards
Project Management
SharePoint
Intranet Maintenance
Administrative Support
MS Office
Canva
Adobe
CRM
Budget Preparation
Not-for-profit
Fundraising
Communications
Reporting
Logistics
Stakeholder Management
Data Analysis
Policy Maintenance
Executive Support
MS Project
DocuSign
Teams Channels
Hybrid Work
Child Protection
Safe-Guarding

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