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Added 1 month ago
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Part-Time Pharmacy Assistant
Save-On-Foods
Calgary, AB · Panorama - Calgary AB
- Part-time
Completed an accredited Pharmacy Assistant Program or have 2 years dispensary experience.
Added 1 month ago
LC
Assistant Day Program Leader
L'Arche Canada Inc.
Calgary, AB
- $23.77 to $25.25 CAD / hour
- Full-time
We are currently seeking an Assistant Day Program Leader to join our Day Program team. This position is an excellent opportunity for someone who has experience supporting individuals with…
Added 1 month ago
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Assistant Manager
LensCrafters
Brossard, QC
- Full-time
The Assistant Manager acts as a leader in absence of, or in support of the Store Manager & behaves as a business owner within the marketplace & LensCrafters organization. Represents…
Added 1 month ago
VC
Assistant Practice Manager - Clinique Vétérinaire de la Gatineau
VetCare Canada
Chelsea, QC
- Full-time
The Assistant Practice Manager is responsible for ensuring team members deliver a high standard of client care while building positive client relationships. They, along with the facility…
Added 1 month ago
DC
Consultation Administration Assistant
Driftpile Cree Nation
Driftpile, AB
- Full-time
…infrastructure development, DCN is seeking a Consultation Administration Assistant to provide strategic leadership for the Consultation and Lands Department. Reporting directly to the Land…
Added 1 month ago
JI
Woodlands Co-Op Student Winter 2027
J.D. Irving, Limited
Four Corners, NB
- Full-time
…innovative industries. You’ll be paired with a professional Operations Supervisor and immersed in real-world forestry operations that make a…
Added 1 month ago
National Retail Hiring Event - 9/11/2026
Brilliant Earth
Edmonton, AB
The Customer Experience Assistant Manager will build, lead and mentor a team dedicated to delivering exceptional service to Brilliant Earth customers. As the team's Assistant Manager, you…
Added 1 month ago
Pharmacy Assistant II - Casual
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Halifax, NS
Assist with other pharmacy operations as required
Added 2 months ago
Assistant Store Manager | Kitsilano, BC
ARC'TERYX
Vancouver, BC
\nAs an Arc’teryx Assistant Store Manager, here’s what you’d be doing:
Added 1 month ago
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Executive Assistant (12 Month Contract)
Choice Properties
Toronto, ON
- Full-time
Position Title: Executive Assistant (12 Month Contract)
Added 1 month ago
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Assistant Center Director | Centennial
FB Education Services
Calgary, AB
- Full-time
The Assistant Center Director supports the Center Director in the day-to-day operations of the academy, helping to ensure a safe, nurturing, and engaging environment for children, families,…
Added 1 month ago
WC
FT Pharmacy Assistant (Mat Leave)
Walmart Canada
Surrey, BC
- Contract
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 1 month ago
HB
Assistant Store Manager - HUGO Outlet, Cross Iron Mills
HUGO BOSS
Lasalle, ON
- Full-time
Ability to work varied hours/days to oversee store operations.
Added 1 month ago
Customer Experience Manager, Women's Fashion
Laura Canada
St. Catharines, ON
As part of Management, the Store Assistant Manager possesses a passion for fashion and customer service. They recruit and lead a winning team that provides a unique and memorable shopping…
Added 1 month ago
Lead Customer Service Representative
Circle K
Charlottetown, PE
You will assist the store manager and the assistant manager with administrative tasks. You will greet customers, run the cash register, make purchase suggestions and sometimes work with our…
Added 1 month ago
ASSISTANT SSC MANAGER - CANADA
Mohawk Industries
Edmonton, AB
Dal-Tile is currently seeking an exceptional Assistant Manager to join our TEAM! As the Assistant Manager we need some who will management skills that will lead our associates, train,…
Added 1 month ago
Assistant Store Manager/Visual Manager - Sherway Gardens
Club Monaco
Toronto, ON
The Assistant Store Manager contributes to the financial growth of the company by ensuring customer service exceeds beyond expectations, operational integrity in how we operate, and…
Added 1 month ago
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Restaurant Manager - In Room Dining
AccorHotel
Banff, AB
- Full-time
Reporting to the Assistant Director of Food & Beverage, you will provide visionary leadership to a highly engaged team while driving operational excellence, financial performance,…
Added 1 month ago
JUNIOR ASSISTANT MANAGER
Boutique La Vie En Rose
Dartmouth, NS
Innovation program to encourage idea sharing;
Added 1 month ago
CS
Assistant Cook - Part-time - 11:00 am - 7:15 pm
Cogir Senior Living
Oakville, ON · The Kensington Oakville
- Part-time
The Assistant Cook is responsible for assisting the Cook in the preparation and delivery of all foods for residents, guests and employees.
Added 1 month ago
FB
Assistant Meat Manager
Farm Boy Inc.
Aurora, ON
- Up to $21 CAD / hour
- Full-time
Support daily operations by ensuring outstanding customer service, accurate merchandising and rotation, adequate staffing coverage, and consistent department cleanliness.
Added 1 month ago
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Assistant Store Manager - Smart Centres Stouffville
Reitmans (Canada) Ltée/Ltd
Gormley, ON · Whitchurch-Stouffville, Ontario
- Full-time
Reporting to the Store Manager, join a team where your leadership will truly make an impact! As an Assistant Store Manager, you’ll help drive daily operations while motivating your team,…
Added 1 month ago
SC
Pharmacy Assistant - PT
Safeway Canada
AB · Edmonton, AB
- Full-time
Assist with other pharmacy operations as required
Added 1 month ago
R
Branch Operations Assistant
RBC
Toronto, ON
- Full-time
The RBC Dominion Securities Management team located in Toronto is looking for a Branch Operations Assistant to join their team! You will provide first line support and problem resolution…
Added 1 month ago
RB
Branch Operations Assistant
Royal Bank of Canada
Toronto, ON
- Full-time
The RBC Dominion Securities Management team located in Toronto is looking for a Branch Operations Assistant to join their team! You will provide first line support and problem resolution…

Choice Properties

Executive Assistant (12 Month Contract)

Toronto, ON, Canada

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Job details

Pay: Hiring Range / Échelle salariale à l’embauche :$58,800.00 - $80,850.00 / 58.800,00$ - 80.850,00$ (per year / par an)A candidate’s experience and knowledge as well as the geographical region in which the position is located may be factored into the pay a candidate receives for this position.
Job type: Full-time
Posting language: English
Posted: Sep 1, 2026

Original job description

Location:

22 St. Clair Avenue East, Toronto, Ontario, M4T 2S5

Position Title: Executive Assistant (12 Month Contract)

Office Location: 22 St. Clair Ave. E

Hybrid Model: 4 days in office

Position Overview

The Executive Assistant will provide high-quality administrative and operational support to multiple Finance Executives, helping to ensure the effective coordination of daily priorities, meetings, communications, and key deliverables. This role requires a proactive and highly organized individual who can exercise sound judgment, manage sensitive and confidential information with discretion, and build strong working relationships with internal and external stakeholders. The successful candidate will be comfortable working in a fast-paced environment, balancing competing priorities, and anticipating the needs of the Executives and broader Finance team.

Responsibilities:

Provide comprehensive administrative support to Finance Executives, including calendar and email management, travel arrangements, expense reporting, correspondence, meeting materials and agendas, and special projects as required.
Prepare and revise internal and external presentations, correspondence, reports, board materials, and emails.
Manage competing priorities and tight deadlines by providing regular reminders and proactive daily calendar support for Executives.
Support meeting preparation by setting internal deadlines, coordinating materials for executive review, and formatting and posting final materials.
Manage quarterly deliverables, including coordinating internal approvals for board materials.
Manage invoice and purchase order workflows, including initial review, processing invoices in Nexus for approval, and following up on outstanding items.
Track expenditures, maintain records, review monthly reports, and support the annual budget process.
Handle highly sensitive and confidential matters as part of daily administrative responsibilities.
Act as a liaison with internal and external stakeholders at all levels, including the Executive Assistant team, and follow up as needed.
Coordinate special events, such as town halls, and support projects and assignments as required.
Coordinate conferences and meetings, including booking rooms, arranging catering, and ensuring technical equipment and materials are ready.
Provide other administrative support, including filing and photocopying, as required.

Qualifications:

Minimum five (5) years of progressive Executive Assistant experience supporting senior-level Executives.
Completion of a related post-secondary program or an equivalent combination of education and relevant experience.
Real Estate industry experience is considered an asset.
Advanced proficiency in Word, Excel, PowerPoint, and Outlook, with the ability to manage calendars proactively.
Strong verbal and written communication skills, with the ability to interact effectively with individuals at all levels of the organization.
Ability to identify and manage sensitive business information with confidentiality and professionalism.
Strong interpersonal skills and a professional demeanor.
Ability to quickly build strong working relationships with Executives and business partners.
Excellent organizational and time management skills, with the ability to prioritize and multitask while maintaining accuracy, urgency, confidentiality, and discretion.
Quick learner with strong attention to detail.
Proven ability to work independently in a fast-paced environment with minimal supervision.
Strong work ethic, sound judgment, and a collaborative approach.
Event planning experience is considered an asset.

About Choice Properties

Choice Properties Real Estate Investment Trust is an owner, manager and developer of well-located retail and commercial real estate across Canada. Choice Properties' portfolio spans approximately 65 million square feet of gross leasable area and consists of over 700 properties primarily focused on supermarket-anchored shopping centers.

Choice Properties’ strategy is to create value by enhancing and optimizing its portfolio through high quality transactions, strategic development and active property management. We mainly focus on necessity-based retail, and high-quality industrial and mixed-use assets. In particular, we have a strategic relationship with Loblaw, our largest tenant, that provides us with access to high quality investment opportunities.

Our established operating platform with a proven track record of success also provides us with access to a transformational development pipeline that we believe supports superior long-term value creation and growth. A commitment to continuous learning and development is a strong part of our culture.

Additional Information:

Choice Properties REIT recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants and employees with disabilities.

In addition, we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct – it reinforces what our customers and stakeholders expect of us.

Number of Openings:

Please Note: If you have Employee Self Service (ESS) on Workday, apply to this job via the Workday application.

Hiring Range / Échelle salariale à l’embauche :$58,800.00 - $80,850.00 / 58.800,00$ - 80.850,00$ (per year / par an)A candidate’s experience and knowledge as well as the geographical region in which the position is located may be factored into the pay a candidate receives for this position. This posting is for an existing vacancy. The Company uses artificial intelligence for the purpose of screening, assessing and/or selecting applicants for this position. / L’expérience et les connaissances d’un candidat ainsi que la région géographique dans laquelle le poste est situé peuvent être prises en compte dans la rémunération qu’un candidat reçoit pour ce poste. Cette offre d’emploi concerne un poste vacant existant. L’entreprise utilise l’intelligence artificielle dans le but de filtrer, d’évaluer et/ou de sélectionner les candidats à ce poste.

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More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative and operational support to Finance Executives, including calendar management, travel arrangements, and meeting coordination. They also manage internal and external communications, prepare reports and presentations, and handle invoice and purchase order workflows.

Requirements

Candidates must have a minimum of five years of progressive Executive Assistant experience supporting senior-level executives. A related post-secondary program or equivalent combination of education and experience is required, along with advanced proficiency in Microsoft Office applications.

Skills

Administrative support
Calendar management
Email management
Travel arrangements
Expense reporting
Presentation preparation
Report writing
Meeting coordination
Invoice processing
Budget support
Stakeholder management
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Time management

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Finance
Administrative Support
Calendar Management
Travel Arrangements
Expense Reporting
Board Materials
Nexus
Budgeting
Real Estate
Stakeholder Relations
Event Planning
Microsoft Office
Word
Excel
PowerPoint
Outlook
Confidentiality
Time Management
Multitasking
Communication Skills
Professionalism
Town Halls
Procurement
Reporting
Operations
Contract
Hybrid Work

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