Administrative Assistant- Corporate Services and Communications
- Okotoks, AB, Canada
Full-time
Applications open in a new tab.
Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
CTR’s Catholic Education Centre serves multiple stakeholders; it reports to the Board, the Government, the Diocese, its schools, and families. We are seeking a highly organized and professional Administrative Assistant – Corporate Services and Communications to provide comprehensive administrative, technical, and logistical support at the Catholic Education Centre. Reporting to Corporate Services and the Director of Communications, the successful candidate will manage competing priorities, coordinate administrative processes, and contribute to efficient and effective departmental operations.
Daily tasks will require a variety of skillsets and responsibilities including but not limited to:
The School Division expresses appreciation to all those who apply. Only candidates selected for an interview will be contacted.
Daily tasks will require a variety of skillsets and responsibilities including but not limited to:
- Provide administrative, technical, and logistical support to Corporate Services and Communications, including scheduling, calendar management, correspondence, document preparation, filing, reception duties, and general office operations.
- Maintain accurate records, databases, contracts, administrative procedures, and project documentation to support government, Board, divisional reporting, and regulatory compliance.
- Support Corporate Services projects and initiatives related to facilities, capital planning, procurement, and other divisional priorities, including preparing reports, presentations, and briefing materials.
- Maintain and update Corporate Services webpages, ensuring information is accurate, current, and accessible.
- Coordinate meetings, professional development sessions, and departmental activities, including agendas, materials, logistics, attendance tracking, action items, and follow-up.
- Assist with access requests, records management, and documentation to support compliance with privacy and access legislation.
- Assist with the preparation and distribution of communications materials, including newsletters, posters, presentations, social media content, and other publications.
- Maintain communications resources, including contact lists, templates, brand assets, digital libraries, photographs, graphics, and content calendars.
- Support photography and visual content collection at school and divisional events, along with social media scheduling, routine metrics tracking, and reporting.
- Collaborate with colleagues across the Catholic Education Centre to support efficient workflows, shared services, and departmental initiatives.
- Preference will be given to candidates with the below qualifications:
- Certificate or diploma in Business Administration, Office Administration, or related field; an equivalent combination of education and experience may be considered.
- Prior experience in a finance-related field, school environment, or public-sector environment is considered an asset.
- Graphic design and social media experience, or familiarity with related software and platforms, would be considered assets but are not required.
The School Division expresses appreciation to all those who apply. Only candidates selected for an interview will be contacted.
More about this job
Responsibilities
Provide administrative, technical, and logistical support to Corporate Services and Communications, including managing records, coordinating meetings, and preparing reports and communications materials. Support divisional projects, maintain webpages and communications resources, and assist with compliance, event content collection, and social media reporting.
Requirements
A certificate or diploma in Business Administration, Office Administration, or a related field is preferred; an equivalent combination of education and experience may be considered. Experience in finance, schools, or the public sector is an asset, as are graphic design and social media skills; candidates should also demonstrate respectful sensitivity to Catholic beliefs and practices.
Skills
- Administrative Support
- Calendar Management
- Correspondence
- Document Preparation
- Records Management
- Database Maintenance
- Report Preparation
- Project Coordination
- Website Content Management
- Meeting Coordination
- Privacy Compliance
- Communications Support
- Social Media Scheduling
- Photography
- Graphic Design
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Education
- Marketing
- Creative & Media
- Government & Public Sector
Keywords
- Corporate Services
- Communications
- Business Administration
- Office Administration
- Scheduling
- Calendar Management
- Correspondence
- Document Preparation
- Records Management
- Database Maintenance
- Government Reporting
- Board Reporting
- Regulatory Compliance
- Facilities
- Capital Planning
- Procurement
- Website Content Management
- Access Requests
- Privacy Legislation
- Newsletters
- Social Media
- Graphic Design
- Photography
- Content Calendars
- Brand Assets
- Meeting Coordination
- Professional Development
- Public Sector
- Education
- Catholic School District