Fund Administration Manager

Job Number: J1026-0086

Category: Fund Accounting

Employment Type: Full Time

City: Toronto

Posting Date: October 20, 2026

Closing Date: November 3, 2026

Company Information

CIBC Mellon is a leading provider of asset servicing solutions to institutional investors in Canada, including multi-currency accounting, fund valuation, and investment information reporting. We are passionate about providing exceptional client service backed by our culture of innovation and success. Our outstanding employee experience will provide you with opportunities to learn and grow professionally while supporting the communities in which you live and work.

We are a diverse and dynamic workplace where employees take an active role in delivering on strategic objectives while advancing their individual career goals. We encourage innovative thinking and give our employees the support and resources they need to turn great ideas into actions.

We’re always looking for talented people who can make a meaningful difference for our clients, our company and our communities. To learn more about why our employees love coming to work each day, visit www.cibcmellon.com/experience.

Position Overview

• Oversee governance, risk and compliance across the Fund Accounting and Fund Reporting & Tax.,
• Develop operational risk management strategies by establishing frameworks, standards, and methods to validate adherence.
• Manage integrated reporting to determine the success of strategies and programs.
• Analyzes external trends and regulations impacting the operational landscape, and makes recommendations for mitigating controls.
• Oversee service providers’ performance, adherence to information security and privacy requirements that aligned with CIBC Mellon’s strategies and policies.
• Build and manages effective working relationships with internal/external auditors, regulatory examiners, and internal partners to ensure that operational risk requirements receive appropriate and timely attention.
• Ensure departmental audit, data/records management, compliance, risk, and disaster recovery commitments and requirements are understood and effectively managed.
• Ensure outsourcing agreements and attestations are effectively managed and adhere to CIBC Mellon vendor management policies and guidelines.
• Manage service reviews with BNY Centers of Excellence.
• Support department-level programs with a primary focus on the overall distribution program, which is essential to year-end and ongoing operations. This includes coordinating fund distributions, ensuring accuracy and compliance, managing timelines, and collaborating with internal teams and external stakeholders. Also provide support for ad hoc initiatives as needed.
• Support the business units’ operational risk management program, including internal controls, by participating in the operational control, SOC1, Internal Audit, and ISO testing programs. Assess the results of the testing and support the implementation of the business unit’s remediation and change management initiatives.
• Oversee and facilitate weekly manager meetings, including coordinating agenda preparation, leading meeting discussions, and documenting and distributing post-meeting minutes to ensure effective follow-up and alignment on action items.
• Coordinate and disseminate important information across the department, ensuring timely and effective communication between team members, leadership, and other stakeholders.
• Oversee the preparation and submission of hiring requisitions and other departmental requests, acting as the primary liaison between the department and HR or relevant support teams to ensure accuracy and compliance with company procedures.
• Monitor and process invoices for approved vendors, collaborating with Accounts Payable to ensure timely payments, resolve discrepancies, and maintain accurate records in accordance with organizational policies.
  
  

Responsibilities

• Manages all aspects of resource management: recruitment, training, performance reviews and succession planning ensuring appropriate staffing levels to carry out the work of the department.
• Provides guidance and advice on work carried out by the group to ensure that deadlines are being met and information is accurate in order to improve the efficiency and reliability of the unit.
• Participates in setting departmental objectives ensuring that objectives are on target and being met and provides input into the budget process.
• Maintains contact and open lines of communication with clients and internal departments to resolve complex issues and maintain integrity of the department.
• Develops and implements procedures and controls to improve the efficiency and reliability of the unit.
  
  

Qualifications

• Post-secondary education with focus on accounting, finance, business, risk management, and/or audit
• 5-7 years progressive experience in Fund Accounting
• Solid understanding of investment fund accounting, custody business, the securities industry, and audit requirements
• Analytical skills, including ability to source, collect, validate, and communicate information
• Adaptability skills, including ability to keep up with changes in the business environment, willingness to stay curious, and be a lifelong learner
• Collaboration and teamwork skills (including cross-functional/cross-group collaboration)
• Demonstrated leadership skills, decision-making, and problem solving skills
• Project management and process improvement skills
• Strong time management skills and the ability to work within tight deadlines
• Strong verbal and written communication, together with sound interpersonal skills
  
  

CIBC Mellon's Values

Get it Right Every Day: Deliver service excellence while always acting with the highest ethical standards

Put Clients at the Centre: Advocate for clients by listening, sharing knowledge, and bringing the right solutions forward

Be One Family: Challenge, empower and recognize your colleagues

Take Ownership: Speak up, speak out, and make things better

Job Specific Competencies

• The salary band for this position ranges between $98,000 - $148,000.
• Individual pay is determined by factors such as job-related skills, market conditions, relevant experience, education, training, and internal equity.
• Please note, our recruitment process may include the use of AI-assisted tools.
• This posting is for an existing vacancy.
  
  

CIBC Mellon is committed to taking all reasonable steps to accommodate the needs of all individuals. Should you require any accommodations during the recruitment and selection process, please speak with your Recruitment Consultant.