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Added 36 mins ago
T
Vendor Manager II (IT Sourcing)
TD
Toronto, ON
- Full-time
…will require a significantly strengthened focus on third party solutions that fit with our target state. Our ability to enable a more strategic approach to engaging third parties, in…
Added 36 mins ago
T
Audit Manager II ( Business Intelligence Engineering)
TD
Toronto, ON
- Full-time
…providers, and technology teams to design and deliver reporting solutions, dashboards, key performance indicators, and analytical insights that improve transparency, efficiency, and risk…
Added 36 mins ago
T
Senior Manager, Data Science – Marketing Measurement & Analytics
TD
Toronto, ON
- Full-time
…providing data, analytics, insights and artificial intelligence solutions that enable better decision-making and strategic planning. AI2 partners with business teams to deliver end-to-end…
Added 52 mins ago
Account Executive - Majors
Zscaler
ON
Act as a trusted advisor by understanding client businesses and aligning technical solutions with their strategic goals
Added 52 mins ago
PC
Project Support Office Senior Associate
Pwc Canada
Toronto, ON
- Full-time
Those in client administration at PwC will focus on managing and coordinating client relationships, prioritizing smooth communication and efficient service delivery. You will utilize strong…
Added 1 hour ago
C
Senior Solutions Engineer
ChapsVision
Montreal, QC
- Full-time
En tant qu’Ingénieur(e) principal(e) en solutions (Senior Solutions Engineer), vous agirez à titre de leader technique principal dans le cadre de nos mandats clients les plus stratégiques…
Added 1 hour ago
T
Senior Audit Manager, (Business Intelligence & Analytics)
TD
Toronto, ON
- Full-time
Partner with senior audit leadership to develop executive reporting, performance metrics, key risk indicators (KRIs), and key performance indicators (KPIs).
Added 1 hour ago
C
Sr. Director, Application Development & Quality Assurance
CIBC
Toronto, ON
- Full-time
Stakeholder & Relationship Management - Build and maintain strong relationships with business partners, executive sponsors, technology teams, and external vendors. Influence client and…
Added 1 hour ago
C
Advice and Investing Platform Specialist
CIBC
Toronto, ON
- Full-time
…squad members to plan, prioritize, and deliver value aligned to client and business…
Added 1 hour ago
C
Senior Corporate Development Coordinator
Co-operators
Guelph, ON
- Full-time
The Senior Corporate Development Coordinator is responsible for providing coordination and executive support to the Corporate Development Group, including both Traditional and Corporate…
Added 1 hour ago
A
Technology Strategy & Transformation Senior Manager
Accenture
Toronto, ON · Montreal, QC
- Full-time
Executive oversight and client relationship management of diverse delivery teams working with mid-level clients
Added 1 hour ago
UO
Director, Program Design and Delivery
University of Ottawa
Ottawa, ON
- Full-time
Reporting to the Executive Director, the Director, Program Design and Delivery holds a strategic mandate in advancing the quality, performance, innovation, governance, sustainability, and…
Added 2 hours ago
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Project Manager, Healthcare & Digital Health Solutions
Fonemed
Remote, Canada
- Full-time
- Remote
Facilitate project governance meetings and provide regular updates to executive sponsors and client stakeholders.
Added 2 hours ago
D
Chief Solution Architect (Pre-sales, AI + Data Transformation)
Datatonic
Remote, Canada
- Full-time
- Remote
Represent Datatonic on site at client, at events, conferences, partner sessions, and executive dinners
Added 3 hours ago
TH
Senior Manager, Finance
Teladoc Health
Toronto, ON · CAN - Toronto
- Full-time
Teladoc Health is the global virtual care leader, offering comprehensive virtual care solutions spanning virtual care including primary, mental health, expert medical, devices and licensed…
Added 3 hours ago
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AML Analytics Manager
PwC
Toronto, ON
- Full-time
As a cybersecurity generalist at PwC, you will focus on providing comprehensive security solutions and experience across various domains, maintaining the protection of client systems and…
Added 3 hours ago
T
Associate Vice President, Wealth Advice, Analytics, Insights & Artificial Intelligence
TD
Toronto, ON
- Full-time
Build and scale a best-in-class AI and agentic ecosystem, driving reusable, high-impact solutions across the organization
Added 3 hours ago
B
Manager, Workplace Solutions (Drawing & Occupancy) - Future Opportunity
BGIS
Toronto, ON
- Full-time
The Workplace Solutions Manager will be the prime contact to customer Business Units on behalf of the client Corporate Real Estate team. while also acting as a key interface between client…
Added 3 hours ago
Senior Manager Development, Treasury Technology
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Toronto, ON
The Global Risk and Treasury Technology team delivers technology solutions that enable critical business capabilities across Group Treasury and Global Risk Management. The team provides…
Added 3 hours ago
T
Customer Evolution Manager, SAP AMS
Talan
Toronto, ON · Montreal, Québec
- $140,000 to $200,000 CAD / year
- Full-time
Our value proposition is built on a structured innovation ecosystem: 2,500 Data & AI experts, proprietary solutions built on advanced models, and an applied research, experimental…
Added 3 hours ago
JA
Planificateur principal – Contrôle de projets/Senior Planner – Project Controls
JR Automation
Montreal, QC · Saint-Laurent, QC
- Full-time
Added 3 hours ago
JA
Business Development Manager – Substation Services & Lifecycle Solutions
JR Automation
BC · British Columbia, Canada
- Full-time
…product groups, and commercial stakeholders to develop innovative solutions that address asset reliability, obsolescence, sustainability, and grid modernization challenges. The position…
Added 3 hours ago
BC
Financial Analyst
BBA Consultants
Montreal, QC
- Full-time
…rigorous financial analysis with sector research and clear, executive-ready…
Added 4 hours ago
IH
Marketing Manager
Inspired HR Ltd
Calgary, AB
- Part-time
…goals, cultures, and challenges before developing practical solutions that work for their…
Added 4 hours ago
C
Business Coordinator for Vice Chair
CIBC
Toronto, ON
- Full-time
Executive support - Provide proactive, high-touch support by assessing competing demands, identifying priorities, and recommending practical solutions to scheduling and workflow challenges.…

CIBC

Business Coordinator for Vice Chair

Toronto, ON, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Nov 12, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit CIBC.com

What you'll be doing

In this role, you will serve as a trusted partner and central point of coordination, helping the executive manage competing priorities, prepare effectively for public-facing commitments and operate efficiently in a fast-paced, dynamic environment while ensuring processes and control standards are met. The ideal candidate is calm under pressure, exceptionally organized, comfortable working with senior stakeholders, a strong communicator, and able to anticipate needs before they arise. You will play a key role in enabling the delivery of best-in-class service, advice, and seamless connectivity across the organization.

At CIBC we enable the work environment most optimal for you to thrive in your role. Details on your work arrangement (proportion of on-site and remote work) will be discussed at the time of your interview.

How you'll succeed

Calendar management - Expertly manage a complex and dynamic executive calendar across multiple time zones, coordinating internal meetings, external engagements, speaking events, interviews, media appearances, and other commitments. You’ll balance shifting priorities while protecting time for focus, preparation, travel, and strategic meetings, ensuring the executive is set up to operate efficiently and effectively.
Executive support - Provide proactive, high-touch support by assessing competing demands, identifying priorities, and recommending practical solutions to scheduling and workflow challenges. You’ll prepare daily and weekly briefings with relevant background information, logistics, and key context so the executive is consistently informed, prepared, and positioned for success.
Planning and administration - Maintain strong coordination across a wide range of activities by tracking invitations, confirmations, follow-ups, deadlines, and outstanding decisions with accuracy and attention to detail. You’ll also maintain contact and administrative records, support purchasing and invoice processing, manage expense reporting, and provide guidance on expense processes while ensuring all activities align with company policy and control standards.
Travel coordination - Arrange seamless domestic and international travel, including flights, accommodations, ground transportation, visas, itineraries, event access, and contingency planning. You’ll respond quickly to last-minute changes and disruptions, using sound judgment to adjust plans and minimize impact on the executive’s schedule and commitments.
Meeting and event coordination - Lead the end-to-end planning and execution of meetings and events, including room bookings, site access, catering, required materials, and technology support. You’ll ensure every detail is handled with care and precision so meetings, conferences, panels, and other engagements run smoothly from preparation through completion.
Public-facing engagement support - Oversee logistics for high-profile commitments such as keynote speeches, podcasts, television, radio, print, and online media appearances. This includes coordinating registration, access details, audio-visual requirements, rehearsal schedules, technical checks, and event-specific logistics to ensure a seamless experience for the executive and stakeholders involved.
Research and communications - Prepare high-quality briefing documents, run-of-show materials, itineraries, contact sheets, event summaries, agendas, minutes, action trackers, and follow-up materials. You’ll also draft routine correspondence, thank-you notes, and meeting follow-ups with professionalism and discretion, ensuring the right internal partners are informed and aligned.
Relationship management and collaboration - Build and maintain strong working relationships with clients, internal teams, external partners, journalists, producers, communications teams, venues, event organizers, and senior stakeholders. You’ll collaborate closely with other Executive Assistants and cross-functional partners to share best practices, provide backup coverage, strengthen coordination, and improve team processes and responsiveness.Confidentiality and judgment - Handle confidential and sensitive information with a high degree of trust, discretion, and integrity. You’ll know when to escalate issues, when to act independently, and how to navigate urgent requests and changing priorities with professionalism and sound judgment.
Impact and outcomes - Success in this role is reflected in a well-organized and strategic executive calendar, smooth coordination of speaking and media commitments, consistently strong executive preparation, proactive management of deadlines and logistics, timely and accurate stakeholder communication, and improved overall team efficiency and responsiveness.

Who you are

You have relevant experience. You bring proven experience as an Executive Assistant, Senior Assistant, Chief of Staff, Event Coordinator, or in a similar role supporting a senior executive in a public-facing environment.
You know that details matter. You’re highly organized and skilled at managing complex calendars, travel, events, and competing priorities while maintaining a clear view of broader business needs.
You act like an owner. You use sound judgment, work independently, and handle confidential information and sensitive relationships with professionalism, discretion, and integrity.
You give meaning to data. You proactively identify risks, scheduling conflicts, information gaps, and competing demands before they become issues, and you make thoughtful decisions in a fast-moving environment.
You can demonstrate experience in Microsoft 365 and standard collaboration tools, including Outlook, Excel, Word, and PowerPoint. It’s an asset if you have experience with Workday, Amex GBT, COUPA, calendar and travel platforms, video conferencing tools, and contact management systems.
You're passionate about people. You build strong relationships and communicate effectively with a wide range of internal and external partners, including senior stakeholders, clients, media contacts, and event organizers.
You have a degree/diploma in a related field. Post-secondary education is considered an asset.
You live your values. You bring high standards, genuine care to your relationships, and want to grow with an employer that shares your values and brings out your best.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.
Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.
We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact Mailbox.careers-carrieres@cibc.com
CIBC is committed to clarity in our hiring process. All roles posted are opportunities we’re actively recruiting for, unless stated otherwise.
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.
We may ask you to complete an attribute-based assessment and other skills test (such as simulation, coding, French proficiency).
We use artificial intelligence tools during the recruitment process. Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location

Toronto-161 Bay St., 6th

Employment Type

Regular

Weekly Hours

37.5

Skills

Analytical Thinking, Business Effectiveness, Client Service, Communication, Detail-Oriented, Human Resources (HR), Process Improvements, Relationship Management, Teamwork

Apply About employer

More about this job

Responsibilities

The Business Coordinator will serve as a trusted partner to the Vice Chair, managing complex calendars, travel logistics, and public-facing commitments. They will also provide proactive executive support by preparing briefing materials, coordinating events, and ensuring seamless communication across the organization.

Requirements

The ideal candidate has proven experience as an Executive Assistant or in a similar senior support role within a fast-paced environment. Proficiency in Microsoft 365 and strong organizational, communication, and relationship-building skills are essential for success.

Skills

Calendar management
Executive support
Travel coordination
Event planning
Relationship management
Communication
Confidentiality
Microsoft 365
Outlook
Excel
Word
PowerPoint
Analytical thinking
Detail-oriented
Problem solving
Time management

Benefits

Competitive salary
Incentive pay
Banking benefits
Benefits program
Defined benefit pension plan
Employee share purchase plan
Vacation offering
Wellbeing support
MomentMakers recognition program
Purpose Day

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Chief of Staff
Calendar Management
Travel Coordination
Event Planning
Microsoft 365
Outlook
Excel
Word
PowerPoint
Workday
Amex GBT
COUPA
Stakeholder Management
Logistics
Administrative Support
Banking
Relationship Management
Confidentiality
Public-facing
Briefing Documents
Expense Reporting
Time Management
Strategic Planning
Communication
Professionalism
Discretion
Coordination
Operations
Executive Support

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