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Added 3 mins ago
BC
Project Director, Mission Critical
Broccolini Construction Inc.
Toronto, ON
- Full-time
Broccolini is a family-owned, single-source provider of construction, development and real-estate services. Our company caters to the industrial, commercial and residential markets in…
Added 3 mins ago
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Corporate Tax, Senior Manager
PwC
Calgary, AB
- Full-time
● Lead the development of pricing strategies for goods and services between related parties, offering expert advice on the tax implications of complex deals
Added 3 mins ago
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Senior Financial Analyst, FP&A
BlueCat
Toronto, ON
- Full-time
We're BlueCat - a Great Place to Work for good reason. Our team solves critical network challenges for some of the world's largest organizations. In simple terms, we manage the systems that…
Added 3 mins ago
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Regional Controller - NAM
ARC'TERYX
North Vancouver, BC
- Full-time
The Controllership team is the financial backbone of Arc'teryx, ensuring the integrity, accuracy, and compliance of our financial results across all regions and entities globally. We…
Added 3 mins ago
TT
Deburr/ Hole Checker Operator
TTM Technologies
Toronto, ON
- Full-time
TTM strives to invest in our team members at all levels-starting on your first day. To support the growth and development of new hires, this position is eligible for a 90 Day Evaluation…
Added 3 mins ago
TI
Shipper/Receiver
TTI, Inc.
AB · Edmonton Factory Service Centre
- Full-time
Are you ready to lead the way in shaping an empowering work environment with a global leader in power tools, accessories and hand tools? At TTI, we are known for our innovative products,…
Added 3 mins ago
TI
Customer Experience Representative
TTI, Inc.
Toronto, ON
- Full-time
Are you ready to lead the way in shaping an empowering work environment with a global leader in power tools, accessories and hand tools? At TTI, we are known for our innovative products,…
Added 3 mins ago
TS
Counsel, Commercial Real Estate
The Skyline Group of Companies
Guelph, ON
- Contract
We're growing! We’re looking for passionate, driven and energetic candidates to join our legal team for the position of Counsel, Commercial Real Estate located at our office in Guelph,…
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PMO Manager Lead
Thales
Ottawa, ON
- Full-time
We have a current vacancy for a PMO Manager Lead to join our Team in Ottawa, Ontario.
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Wealth Insurance Advisor
TD
Markham, ON · Toronto, ON
- Full-time
Participate in personal performance management and development activities, including cross training within own team
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Manager, Compliance – Model and Data Governance
TD
Toronto, ON
- Full-time
…opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been…
Added 3 mins ago
Senior Concept Artist - EA Sports FC
Electronic Arts
Vancouver, BC
…project, serving as a key reference for everyone involved in development. The Concept Artist’s role is to translate ideas into compelling visuals that drive the artistic vision forward. At…
Added 3 mins ago
SL
VP, Internal Audit, Global Asset Management
Sun Life
Toronto, ON · Waterloo, ON · Sun Life Toronto One York
- Full-time
Reporting to the Senior Vice-President and Chief Auditor, the Vice-President will lead a global team across North America and Asia and serve as a member of the Global Audit leadership team.…
Added 3 mins ago
MS
Onboarding Project Manager, AVP
Morgan Stanley
Calgary, AB
- Full-time
…look for people who are problem solvers, empathetic listeners, team players, and inclusive leaders. We are committed to your growth and development, and your entire employee experience. We…
Added 3 mins ago
AC
Specialist, IFE Product and Operations - Temporary
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Toronto, ON · Dorval, QC
- Full-time
Lead the cost reduction strategy development to continuously deliver the most efficient budget
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Financial controller
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Montreal, QC
- Full-time
…action, advances our impact around the world. Join us and let’s lead the way forward,…
Added 3 mins ago
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Sr. Copywriter
Canada Goose
Toronto, ON
- Full-time
…we tell our story. Reporting to the Director, Brand Creative Lead, they will shape and evolve our brand voice, partner with Art Directors to concept integrated campaigns, and set the…
Added 18 mins ago
C&
Finance Manager - Business Unit Finance
Church & Dwight Co., Inc.
Mississauga, ON
- Full-time
Provide leadership, direction, coaching, and development to the Business Unit Finance team.
Added 18 mins ago
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Product Leader, Product management
Desjardins
Montreal, QC
- Full-time
…with market trends and Desjardins Group’s target position. You lead and influence specialists and different stakeholders with respect to development projects and complex strategic…
Added 18 mins ago
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Executive Director, Global Markets Resource Optimization
CIBC
Toronto, ON
- Full-time
…needs. Our compensation philosophy supports ongoing growth and development, enabling progression within the salary range as team members advance in their…
Added 18 mins ago
C&
Finance Manager - Business Unit Finance
Church & Dwight Co., Inc.
Mississauga, ON
- Full-time
Provide leadership, direction, coaching, and development to the Business Unit Finance team.
Added 18 mins ago
AC
National Sales Manager, Canada
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Toronto, ON · Canada - ON - Toronto
- Full-time
Ready to lead a high-performing sales team and drive growth across Canada?
Added 18 mins ago
Senior HSEQ Advisor
CIMIC
Vancouver, BC
Sedgman is seeking an experienced Senior HSEQ Advisor to join our North American team, based in either Vancouver, Canada or Phoenix, USA.
Added 18 mins ago
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Proposal Manager
Manulife
Toronto, ON · Waterloo, ON
- Full-time
Tenured team member with a proven track record within proposal services. Assists in the training/development of the team. May have formal supervisory responsibility. May act as a back-up…
Added 18 mins ago
M
Manager, Global Technology & Operations (GTO) Strategy & Transformation
Manulife
Montreal, QC
- Full-time
This is an AI-native team. You will use AI tools, agentic workflows, and LLM-connected enterprise platforms as a primary way of working to accelerate analysis, governance execution,…

CIBC

Business Coordinator for Vice Chair

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 12, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit CIBC.com

What you'll be doing

In this role, you will serve as a trusted partner and central point of coordination, helping the executive manage competing priorities, prepare effectively for public-facing commitments and operate efficiently in a fast-paced, dynamic environment while ensuring processes and control standards are met. The ideal candidate is calm under pressure, exceptionally organized, comfortable working with senior stakeholders, a strong communicator, and able to anticipate needs before they arise. You will play a key role in enabling the delivery of best-in-class service, advice, and seamless connectivity across the organization.

At CIBC we enable the work environment most optimal for you to thrive in your role. Details on your work arrangement (proportion of on-site and remote work) will be discussed at the time of your interview.

How you'll succeed

Calendar management - Expertly manage a complex and dynamic executive calendar across multiple time zones, coordinating internal meetings, external engagements, speaking events, interviews, media appearances, and other commitments. You’ll balance shifting priorities while protecting time for focus, preparation, travel, and strategic meetings, ensuring the executive is set up to operate efficiently and effectively.
Executive support - Provide proactive, high-touch support by assessing competing demands, identifying priorities, and recommending practical solutions to scheduling and workflow challenges. You’ll prepare daily and weekly briefings with relevant background information, logistics, and key context so the executive is consistently informed, prepared, and positioned for success.
Planning and administration - Maintain strong coordination across a wide range of activities by tracking invitations, confirmations, follow-ups, deadlines, and outstanding decisions with accuracy and attention to detail. You’ll also maintain contact and administrative records, support purchasing and invoice processing, manage expense reporting, and provide guidance on expense processes while ensuring all activities align with company policy and control standards.
Travel coordination - Arrange seamless domestic and international travel, including flights, accommodations, ground transportation, visas, itineraries, event access, and contingency planning. You’ll respond quickly to last-minute changes and disruptions, using sound judgment to adjust plans and minimize impact on the executive’s schedule and commitments.
Meeting and event coordination - Lead the end-to-end planning and execution of meetings and events, including room bookings, site access, catering, required materials, and technology support. You’ll ensure every detail is handled with care and precision so meetings, conferences, panels, and other engagements run smoothly from preparation through completion.
Public-facing engagement support - Oversee logistics for high-profile commitments such as keynote speeches, podcasts, television, radio, print, and online media appearances. This includes coordinating registration, access details, audio-visual requirements, rehearsal schedules, technical checks, and event-specific logistics to ensure a seamless experience for the executive and stakeholders involved.
Research and communications - Prepare high-quality briefing documents, run-of-show materials, itineraries, contact sheets, event summaries, agendas, minutes, action trackers, and follow-up materials. You’ll also draft routine correspondence, thank-you notes, and meeting follow-ups with professionalism and discretion, ensuring the right internal partners are informed and aligned.
Relationship management and collaboration - Build and maintain strong working relationships with clients, internal teams, external partners, journalists, producers, communications teams, venues, event organizers, and senior stakeholders. You’ll collaborate closely with other Executive Assistants and cross-functional partners to share best practices, provide backup coverage, strengthen coordination, and improve team processes and responsiveness.Confidentiality and judgment - Handle confidential and sensitive information with a high degree of trust, discretion, and integrity. You’ll know when to escalate issues, when to act independently, and how to navigate urgent requests and changing priorities with professionalism and sound judgment.
Impact and outcomes - Success in this role is reflected in a well-organized and strategic executive calendar, smooth coordination of speaking and media commitments, consistently strong executive preparation, proactive management of deadlines and logistics, timely and accurate stakeholder communication, and improved overall team efficiency and responsiveness.

Who you are

You have relevant experience. You bring proven experience as an Executive Assistant, Senior Assistant, Chief of Staff, Event Coordinator, or in a similar role supporting a senior executive in a public-facing environment.
You know that details matter. You’re highly organized and skilled at managing complex calendars, travel, events, and competing priorities while maintaining a clear view of broader business needs.
You act like an owner. You use sound judgment, work independently, and handle confidential information and sensitive relationships with professionalism, discretion, and integrity.
You give meaning to data. You proactively identify risks, scheduling conflicts, information gaps, and competing demands before they become issues, and you make thoughtful decisions in a fast-moving environment.
You can demonstrate experience in Microsoft 365 and standard collaboration tools, including Outlook, Excel, Word, and PowerPoint. It’s an asset if you have experience with Workday, Amex GBT, COUPA, calendar and travel platforms, video conferencing tools, and contact management systems.
You're passionate about people. You build strong relationships and communicate effectively with a wide range of internal and external partners, including senior stakeholders, clients, media contacts, and event organizers.
You have a degree/diploma in a related field. Post-secondary education is considered an asset.
You live your values. You bring high standards, genuine care to your relationships, and want to grow with an employer that shares your values and brings out your best.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.
Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.
We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact Mailbox.careers-carrieres@cibc.com
CIBC is committed to clarity in our hiring process. All roles posted are opportunities we’re actively recruiting for, unless stated otherwise.
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.
We may ask you to complete an attribute-based assessment and other skills test (such as simulation, coding, French proficiency).
We use artificial intelligence tools during the recruitment process. Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location

Toronto-161 Bay St., 6th

Employment Type

Regular

Weekly Hours

37.5

Skills

Analytical Thinking, Business Effectiveness, Client Service, Communication, Detail-Oriented, Human Resources (HR), Process Improvements, Relationship Management, Teamwork

Apply About employer

More about this job

Responsibilities

The Business Coordinator will serve as a trusted partner to the Vice Chair, managing complex calendars, travel logistics, and public-facing commitments. They will also provide proactive executive support by preparing briefing materials, coordinating events, and ensuring seamless communication across the organization.

Requirements

The ideal candidate has proven experience as an Executive Assistant or in a similar senior support role within a fast-paced environment. Proficiency in Microsoft 365 and strong organizational, communication, and relationship-building skills are essential for success.

Skills

Calendar management
Executive support
Travel coordination
Event planning
Relationship management
Communication
Confidentiality
Microsoft 365
Outlook
Excel
Word
PowerPoint
Analytical thinking
Detail-oriented
Problem solving
Time management

Benefits

Competitive salary
Incentive pay
Banking benefits
Benefits program
Defined benefit pension plan
Employee share purchase plan
Vacation offering
Wellbeing support
MomentMakers recognition program
Purpose Day

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Chief of Staff
Calendar Management
Travel Coordination
Event Planning
Microsoft 365
Outlook
Excel
Word
PowerPoint
Workday
Amex GBT
COUPA
Stakeholder Management
Logistics
Administrative Support
Banking
Relationship Management
Confidentiality
Public-facing
Briefing Documents
Expense Reporting
Time Management
Strategic Planning
Communication
Professionalism
Discretion
Coordination
Operations
Executive Support

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