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Added 1 hour ago
BV
Talent Acquisition & HR Manager
Big Viking Games
Remote, Canada
- $90,000 to $110,000 CAD / year
- Full-time
- Remote
…entertained players for years, supported by loyal audiences, live operations, evolving content systems, product innovation, and deep player-driven…
Added 2 hours ago
BV
Talent Acquisition & HR Manager
Big Viking Games
Toronto, ON
- $90,000 to $110,000 CAD / year
- Full-time
…entertained players for years, supported by loyal audiences, live operations, evolving content systems, product innovation, and deep player-driven…
Added 4 hours ago
RH
Director of Operations
RNS Health Care Services
ON · Aurora, Ontario
- Full-time
Partner with the President/CEO to develop, implement, and monitor organizational strategy, priorities, and objectives, supporting enterprise-wide planning, operations, people, performance,…
Added 4 hours ago
P
GTM Strategy & Operations Manager
Pakfactory
ON · Markham, Ontario
- Full-time
Partner with Finance and Operations to enforce discount discipline and curb low-margin, high-friction jobs.
Added 4 hours ago
CC
Manager, Talent Development
Compass Canada
ON · Mississauga, ON
- Full-time
Partner with Talent Management and HRBP’s to translate talent review and succession insights into development solutions.
Added 9 hours ago
T
Entry Level Banking Operations Associate | Recent Graduates Encouraged To Apply
TEKsystems
Toronto, ON
- $22 CAD / hour
- Contract
…customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers,…
Added 10 hours ago
CR
Senior Financial Analyst
Clarity Recruitment
Toronto, ON · Etobicoke, ON
- Full-time
Partner with Sales, Operations and Studio Fitness on outlooks, and explain what changed when results miss plan
Added 11 hours ago
CO
Human Resources Generalist
City of Saint John
Saint John, NB
- Full-time
…development, administration, onboarding, offboarding, Human Resources operations, policy application, employee experience and…
Added 11 hours ago
JH
Operations Manager
JMC HR Consulting
Saint John, NB
- Full-time
JMC is pleased to partner with Don-More Surveys & Engineering Ltd. (DMSE) to recruit an Operations Manager.
Added 13 hours ago
W
Global Category Manager, IT & Finance
WIDIA
Belleville, ON
- Full-time
…contract governance, and category optimization across global operations. Delivers measurable business value through savings, service improvements, supplier innovation, compliance, working…
Added 15 hours ago
MS
Human Resources Manager
Movement Search & Delivery
Chatham-Kent, ON · Chatham, ON
- $130,000 to $140,000 CAD / year
- Full-time
…with employees, and helping managers lead effectively. You’ll partner closely with plant leadership to support daily operations while strengthening the site’s people practices and…
Added 16 hours ago
WB
Lift Experience Team Member
Whistler Blackcomb
Whistler, BC
- Temporary
Partner with the Lift Maintenance team to understand proper operation procedures for Gondolas and Carpets in your zone
Added 20 hours ago
CO
Human Resources Generalist
City of Saint John
Saint John, NB
- Full-time
…development, administration, onboarding, offboarding, Human Resources operations, policy application, employee experience and…
Added 22 hours ago
T
Entry Level Banking Operations Associate | Recent Graduates Encouraged To Apply
TEKsystems
Toronto, ON
- $22 CAD / hour
- Full-time
…customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers,…
Added 1 day ago
E
Human Resources Business Partner - Eurofins Environment Testing Western Canada, Inc.
Eurofins
Edmonton, AB
- Full-time
Eurofins is looking for a Human Resources Business Partner to support leaders and employees in our environmental laboratories across Alberta and British Columbia. This is a broad, hands-on…
Added 1 day ago
MU
Annual Giving Officer (Phonathon)
McGill University
Mont-Royal, QC · Les Cours Mont Royal
- Full-time
Partner with Advancement Operations and other University Advancement teams to ensure donor and campaign information obtained through the call centre is accurately recorded, efficiently…
Added 1 day ago
Office Manager
EBC Inc.
Mississauga, ON
…fast-growing Toronto office represent a significant portion of EBC’s operations and EBC, as one of Canada’s leading firms has extensive expertise in civil infrastructure, complex buildings,…
Added 1 day ago
T
Développeur Full Stack Senior (Java / Angular) / Senior Full Stack Developer (Java / Angular)
TEKsystems
Montreal, QC
- $70 to $80 USD / hour
- Contract
Added 1 day ago
A&
Manager - Transaction Advisory Canada - Performance Improvement
Alvarez & Marsal
Toronto, ON
- Full-time
Partner with clients to prioritize initiatives and lead end-to-end implementation of performance improvement programs.
Added 1 day ago
AW
Training and Development Advisor
Agilus Work Solutions
AB · Edmonton, AB
- Contract
Partner with operations, maintenance, safety, and contractor teams to ensure workforce readiness
Added 1 day ago
FL
Talent Acquisition & HR Manager
Falco Logistics
Toronto, ON · North York, ON
- Full-time
Build and maintain strong pipelines of freight brokers, account executives, carrier sales professionals, operations talent and other key hires.
Added 1 day ago
CO
Human Resources Generalist
City of Saint John
Saint John, NB
- Full-time
…development, administration, onboarding, offboarding, Human Resources operations, policy application, employee experience and…
Added 1 day ago
EG
Collections Operations Manager - Surrey
Emterra Group
Surrey, BC
- Full-time
We are seeking an experienced Collections Operations Manager to lead our Surrey Collections operation. This role is accountable for overall safety, service delivery, people, productivity…
Added 1 day ago
SW
Administration and Events Coordinator *email to apply*
Sport Wood Buffalo Association
Fort McMurray, AB
- Full-time
Manage event-day operations, including registration tables, volunteer check-in, and on-site problem solving
Added 1 day ago
People Business Partner
Jack Morton Worldwide
Oakville, ON
We're looking for a People Business Partner to join us in Oakville, ON and support our North America operations as part of a global People team spanning seven countries. This isn't a…

CIBC

Business Coordinator for Vice Chair

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 12, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit CIBC.com

What you'll be doing

In this role, you will serve as a trusted partner and central point of coordination, helping the executive manage competing priorities, prepare effectively for public-facing commitments and operate efficiently in a fast-paced, dynamic environment while ensuring processes and control standards are met. The ideal candidate is calm under pressure, exceptionally organized, comfortable working with senior stakeholders, a strong communicator, and able to anticipate needs before they arise. You will play a key role in enabling the delivery of best-in-class service, advice, and seamless connectivity across the organization.

At CIBC we enable the work environment most optimal for you to thrive in your role. Details on your work arrangement (proportion of on-site and remote work) will be discussed at the time of your interview.

How you'll succeed

Calendar management - Expertly manage a complex and dynamic executive calendar across multiple time zones, coordinating internal meetings, external engagements, speaking events, interviews, media appearances, and other commitments. You’ll balance shifting priorities while protecting time for focus, preparation, travel, and strategic meetings, ensuring the executive is set up to operate efficiently and effectively.
Executive support - Provide proactive, high-touch support by assessing competing demands, identifying priorities, and recommending practical solutions to scheduling and workflow challenges. You’ll prepare daily and weekly briefings with relevant background information, logistics, and key context so the executive is consistently informed, prepared, and positioned for success.
Planning and administration - Maintain strong coordination across a wide range of activities by tracking invitations, confirmations, follow-ups, deadlines, and outstanding decisions with accuracy and attention to detail. You’ll also maintain contact and administrative records, support purchasing and invoice processing, manage expense reporting, and provide guidance on expense processes while ensuring all activities align with company policy and control standards.
Travel coordination - Arrange seamless domestic and international travel, including flights, accommodations, ground transportation, visas, itineraries, event access, and contingency planning. You’ll respond quickly to last-minute changes and disruptions, using sound judgment to adjust plans and minimize impact on the executive’s schedule and commitments.
Meeting and event coordination - Lead the end-to-end planning and execution of meetings and events, including room bookings, site access, catering, required materials, and technology support. You’ll ensure every detail is handled with care and precision so meetings, conferences, panels, and other engagements run smoothly from preparation through completion.
Public-facing engagement support - Oversee logistics for high-profile commitments such as keynote speeches, podcasts, television, radio, print, and online media appearances. This includes coordinating registration, access details, audio-visual requirements, rehearsal schedules, technical checks, and event-specific logistics to ensure a seamless experience for the executive and stakeholders involved.
Research and communications - Prepare high-quality briefing documents, run-of-show materials, itineraries, contact sheets, event summaries, agendas, minutes, action trackers, and follow-up materials. You’ll also draft routine correspondence, thank-you notes, and meeting follow-ups with professionalism and discretion, ensuring the right internal partners are informed and aligned.
Relationship management and collaboration - Build and maintain strong working relationships with clients, internal teams, external partners, journalists, producers, communications teams, venues, event organizers, and senior stakeholders. You’ll collaborate closely with other Executive Assistants and cross-functional partners to share best practices, provide backup coverage, strengthen coordination, and improve team processes and responsiveness.Confidentiality and judgment - Handle confidential and sensitive information with a high degree of trust, discretion, and integrity. You’ll know when to escalate issues, when to act independently, and how to navigate urgent requests and changing priorities with professionalism and sound judgment.
Impact and outcomes - Success in this role is reflected in a well-organized and strategic executive calendar, smooth coordination of speaking and media commitments, consistently strong executive preparation, proactive management of deadlines and logistics, timely and accurate stakeholder communication, and improved overall team efficiency and responsiveness.

Who you are

You have relevant experience. You bring proven experience as an Executive Assistant, Senior Assistant, Chief of Staff, Event Coordinator, or in a similar role supporting a senior executive in a public-facing environment.
You know that details matter. You’re highly organized and skilled at managing complex calendars, travel, events, and competing priorities while maintaining a clear view of broader business needs.
You act like an owner. You use sound judgment, work independently, and handle confidential information and sensitive relationships with professionalism, discretion, and integrity.
You give meaning to data. You proactively identify risks, scheduling conflicts, information gaps, and competing demands before they become issues, and you make thoughtful decisions in a fast-moving environment.
You can demonstrate experience in Microsoft 365 and standard collaboration tools, including Outlook, Excel, Word, and PowerPoint. It’s an asset if you have experience with Workday, Amex GBT, COUPA, calendar and travel platforms, video conferencing tools, and contact management systems.
You're passionate about people. You build strong relationships and communicate effectively with a wide range of internal and external partners, including senior stakeholders, clients, media contacts, and event organizers.
You have a degree/diploma in a related field. Post-secondary education is considered an asset.
You live your values. You bring high standards, genuine care to your relationships, and want to grow with an employer that shares your values and brings out your best.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.
Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.
We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact Mailbox.careers-carrieres@cibc.com
CIBC is committed to clarity in our hiring process. All roles posted are opportunities we’re actively recruiting for, unless stated otherwise.
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.
We may ask you to complete an attribute-based assessment and other skills test (such as simulation, coding, French proficiency).
We use artificial intelligence tools during the recruitment process. Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location

Toronto-161 Bay St., 6th

Employment Type

Regular

Weekly Hours

37.5

Skills

Analytical Thinking, Business Effectiveness, Client Service, Communication, Detail-Oriented, Human Resources (HR), Process Improvements, Relationship Management, Teamwork

Apply About employer

More about this job

Responsibilities

The Business Coordinator will serve as a trusted partner to the Vice Chair, managing complex calendars, travel logistics, and public-facing commitments. They will also provide proactive executive support by preparing briefing materials, coordinating events, and ensuring seamless communication across the organization.

Requirements

The ideal candidate has proven experience as an Executive Assistant or in a similar senior support role within a fast-paced environment. Proficiency in Microsoft 365 and strong organizational, communication, and relationship-building skills are essential for success.

Skills

Calendar management
Executive support
Travel coordination
Event planning
Relationship management
Communication
Confidentiality
Microsoft 365
Outlook
Excel
Word
PowerPoint
Analytical thinking
Detail-oriented
Problem solving
Time management

Benefits

Competitive salary
Incentive pay
Banking benefits
Benefits program
Defined benefit pension plan
Employee share purchase plan
Vacation offering
Wellbeing support
MomentMakers recognition program
Purpose Day

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Chief of Staff
Calendar Management
Travel Coordination
Event Planning
Microsoft 365
Outlook
Excel
Word
PowerPoint
Workday
Amex GBT
COUPA
Stakeholder Management
Logistics
Administrative Support
Banking
Relationship Management
Confidentiality
Public-facing
Briefing Documents
Expense Reporting
Time Management
Strategic Planning
Communication
Professionalism
Discretion
Coordination
Operations
Executive Support

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