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Added 3 mins ago
Manitoba Emergency Services College (MESC) Primary Care Paramedic Instructors **repost**
Municipal and Northern Relations
Brandon, MB
…package, which includes extended health care, health spending account, dental care, vision care, long term disability insurance, group life insurance, maternity/paternity leave, family…
Added 5 mins ago
CL
Controller
Camcos Living
Aurora, ON
- Full-time
Manage the month-end and year-end close processes, including journal entries, account reconciliations and supporting schedules
Added 5 mins ago
MB
Assistant Sales Lead – Key Account, US / Assistant(e), responsable des ventes – compte clé, É.U.
Maison Battat Inc.
Mont-Royal, QC
- Full-time
We are currently seeking a detail-oriented and proactive Assistant Sales Lead to join our Key Account team based out of Montreal.
Added 20 mins ago
TU
Operations & Faculty Coordinator
The University of British Columbia
Kelowna, BC
- $4,981 to $5,713 CAD / month
- Full-time
BCGEU OK Salaried - Support Services Assistant IV
Added 38 mins ago
MU
Student Affairs Administrator
McGill University
Montreal, QC · Duff Medical Bldg.
- Full-time
…apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search…
Added 38 mins ago
MU
Research Assistant 2
McGill University
Montreal, QC
- Full-time
…apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search…
Added 51 mins ago
OC
Term EA Assignment FTE 0.5
Ottawa Catholic School Board
Orleans, ON
- Contract
If you are a current OCSB employee, you must use your OCSB ATE account to apply to this vacancy.*
Added 51 mins ago
OC
Term EA Assignment FTE 0.75
Ottawa Catholic School Board
Ottawa, ON
- Contract
If you are a current OCSB employee, you must use your OCSB ATE account to apply to this vacancy.*
Added 51 mins ago
OC
Term EA Assignment FTE 1.0
Ottawa Catholic School Board
Orleans, ON
- Contract
If you are a current OCSB employee, you must use your OCSB ATE account to apply to this vacancy.*
Added 51 mins ago
OC
Term EA Assignment FTE 0.75
Ottawa Catholic School Board
Orleans, ON
- Contract
If you are a current OCSB employee, you must use your OCSB ATE account to apply to this vacancy.*
Added 53 mins ago
W
(CAN) Pharmacy Assistant Full Time
Walmart
Hamilton, ON
- Full-time
The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient…
Added 53 mins ago
W
(CAN) Leader de nuit
Walmart
Trois-Rivières, QC
- Full-time
Assists in providing direction and coordinating overnight stocking activities based on communicated priorities from the Overnight Assistant Manager and the daytime management team.
Added 53 mins ago
W
Pharmacy Assistant
Walmart
Peace River, AB
- Full-time
The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient…
Added 53 mins ago
W
Consumables Assistant Manager
Walmart
Alma, QC
- Full-time
…Operations - specific area that the incumbent will oversee). An Assistant Manager is cross-trained to work proficiently in all areas of the Store when…
Added 1 hour ago
NC
EDUCATIONAL ASSISTANT
Northeastern Catholic District School Board
South Porcupine, ON
- Full-time
Two (2) year Community College Diploma as Educational Assistant or related field; and
Added 1 hour ago
YR
Educational Assistant (EA) - Developmental Support Worker (DSW)/ Intervention Support Worker (ISW) 2026/2027 (Casual Opportunities)
York Region District School Board
Aurora, ON
- Full-time
Thank you for your interest in a career as a casual Educational Assistant (EA) - Developmental Support Worker (DSW) or Intervention Support Worker (ISW) with the York Region District School…
Added 1 hour ago
M
Analyste des opérations financières, revenus fournisseurs / Financial Operations Analyst, Vendor Revenue
McKesson
Montreal, QC
- Full-time
In this role, you will manage vendor accounts, investigate billing and payment discrepancies, complete account reconciliations, and prepare financial and operational reporting. You will…
Added 1 hour ago
C&
Legal Assistant
Clyde & Co
Toronto, ON
- Full-time
The legal assistant will be supporting a team of lawyers and/or partners whose practice areas include commercial insurance coverage and civil litigation. In this role, the assistant will be…
Added 1 hour ago
D
Assistant Manager - Market Development
Desjardins
L'Île-Perrot, QC · Caisse Desjardins de Vaudreuil-Soulanges
- Full-time
As a market development assistant manager, you support Desjardins’s strategic priorities by leading your department, tapping into the full market potential and meeting the needs and…
Added 1 hour ago
TT
Assistant Store Manager Homesense - Milton
The TJX Companies, Inc.
Milton, ON
- Full-time
We’re looking for an Assistant Store Manager who is passionate about fostering an inclusive and supportive environment. In this role, you’ll empower your team to deliver unforgettable…
Added 2 hours ago
R
Administrative Assistant
RBC
Vancouver, BC
- Full-time
Impact client experience through execution of client account administration, including account opening, account maintenance and efficient resolution of client request.
Added 2 hours ago
Medical Office Assistant
Neighbourly Pharmacy
Surrey, BC
Neighbourly Pharmacy is looking for a Medical Office Assistant to join our team at Pharmasave Cloverdale in Surrey, British Columbia.
Added 2 hours ago
MU
French Programming Assistant
McGill University
Brown Student Serv.
- Part-time
…apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search…
Added 2 hours ago
MU
French Outreach Program Assistant
McGill University
Brown Student Serv.
- Part-time
…apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search…
Added 2 hours ago
MU
Account Assistant C
McGill University
Montreal, QC
- Part-time
…apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search…

CIBC

Executive Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 23, 2026
Experience: You have at least 3-5 years of experience as an Executive Assistant in a highly professional, confidential, and fast-paced environment.
Posting language: English
Posted: Oct 8, 2026

Original job description

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit CIBC.com

What you'll be doing

As an Executive Assistant in the Personal Banking Product and Payments time, you are responsible for managing the day-to-day administrative activities in support of Executives ensuring the department operates in an efficient manner. The role applies strong administration and organization skills to provide support activities such as calendar management, invoice processing, travel booking, preparing correspondence, and screening and evaluating email and correspondence. The Executive Assistant exercises independent initiative and judgement in managing special projects on behalf of teams, planning, and following up on details regarding conferences and assisting in implementing operational plans the role makes decisions on daily priorities, developing and maintaining administration procedures and processes, coordinating meetings, and processing expense accounts.

At CIBC we enable the work environment most optimal for you to thrive in your role. You’ll have the flexibility to manage your work activities within a hybrid work arrangement where you’ll spend 1-3 days per week on-site, while other days will be remote.

How you’ll succeed

Calendar management - Maintain and monitor the executive’s calendars of scheduled appointments, upcoming events and matters requiring immediate attention. Coordinate agendas, and send meeting invitations and agendas to attendees, book meeting rooms and arrange for IT resources and refreshments in support of a smooth and efficient meeting facilitation.
Travel arrangement & expense reporting - Arrange travel arrangements and maintain travel expense account including expense submissions on behalf of the Executives. Arranges group travel, as necessary. Monitor and track all department invoices and expenses including contracts; process expense reports/invoices and update financial reports when required.
Professional support - Prepare standard correspondence, minutes, reports, and presentations frequently of a confidential, strategic and/or specialized nature ensuring completed material is produced in a timely manner. Assist with the preparation of presentations and management reporting. Coordinates leadership team meetings including sending out invites and agenda, keeping and sharing minutes and compiling presentation materials.
Administrative duties - Provide ongoing administrative support such as; assisting with onboarding/off boarding activities for new and departing employees which include processing requests for technology requirements, business cards, corporate cards, expense, and travel profiles etc. As required, put together decks for any team or annual events, under guidance of SVP/VP and their directs. Act as delegate for executives and their direct reports, as required, for workday transactions.

Who you are

You’re an experienced administrative professional. You have at least 3-5 years of experience as an Executive Assistant in a highly professional, confidential, and fast-paced environment.
You’re a strong communicator. You have excellent verbal and written communications and interpersonal skills to interact with a wide range of individuals in a wide range of situations, which usually requires tact, diplomacy, and discretion.
You’re proactive and exercise strong judgment. You anticipate needs, think critically, and confidently manage urgent, competing priorities across more than one executive in a fast-paced, constantly changing environment.
You’re digitally proficient. You have a strong command of MS Office suite including Word, Excel, PowerPoint, and Outlook.
You know that details matter. You notice things that others do not. Your critical thinking skills help to inform your decision making.
Values matter to you. You bring your real self to work, and you live our values - trust, teamwork, and accountability.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.
Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.
We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact Mailbox.careers-carrieres@cibc.com
CIBC is committed to clarity in our hiring process. All roles posted are opportunities we’re actively recruiting for, unless stated otherwise.
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.
We may ask you to complete an attribute-based assessment and other skills test (such as simulation, coding, French proficiency).
We use artificial intelligence tools during the recruitment process. Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location

Toronto-81 Bay, 25th Floor

Employment Type

Regular

Weekly Hours

37.5

Skills

Accountability, Communication, Decision Making, Event Management, Judgement, Multitasking, Office Administration, Organizational Efficiency, Travel Coordination, Travel Planning

Apply About employer

More about this job

Responsibilities

The Executive Assistant manages day-to-day administrative activities, including calendar management, travel booking, and invoice processing for executives. They also assist with special projects, prepare correspondence and reports, and coordinate team meetings to ensure efficient department operations.

Requirements

Candidates must have 3-5 years of experience as an Executive Assistant in a professional, fast-paced environment. Proficiency in the MS Office suite and strong communication, judgment, and organizational skills are required.

Skills

Calendar management
Travel arrangement
Expense reporting
Administrative support
Communication
Decision making
Critical thinking
MS Office suite
Word
Excel
PowerPoint
Outlook
Confidentiality
Diplomacy
Discretion
Project management

Benefits

Competitive salary
Incentive pay
Banking benefits
Benefits program
Defined benefit pension plan
Employee share purchase plan
Vacation offering
Wellbeing support
MomentMakers recognition program
Purpose Day

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Banking
Administrative
Calendar Management
Travel Booking
Expense Reporting
MS Office
Word
Excel
PowerPoint
Outlook
Confidentiality
Project Management
Reporting
Onboarding
Offboarding
Workday
Operations
Corporate Cards
Financial Reports

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