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Added 55 mins ago
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DIRECTEUR ADJOINT DE MAGASIN, EXPLOITATION DE NUIT
The Home Depot Canada
Bradford, ON
- Full-time
Night Operations Assistant Store Managers (ASMs) are responsible for supervision of Back End Operations (e.g., Receiving, RTV and Freight). Night Ops ASMs are responsible in conjunction…
Added 55 mins ago
TH
NIGHT OPERATIONS ASSISTANT STORE MANAGER- BRADFORD STORE
The Home Depot Canada
Bradford, ON
- Full-time
Night Operations Assistant Store Managers (ASMs) are responsible for supervision of Back End Operations (e.g., Receiving, RTV and Freight). Night Ops ASMs are responsible in conjunction…
Added 2 hours ago
TH
Restaurant assistant manager
Tim Hortons Québec
Spruce Grove, AB
- Full-time
Added 5 hours ago
FL
Sales assistant
FFP Laser Systems
Oakville, ON
- $18 to $25 CAD / hour
- Part-time
- On-site
Added 6 hours ago
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Game Day Assistant (Contractor)
PWHL
Hamilton, ON
- Full-time
The Game Day Assistant provides operational support, assisting with logistics, Fan Experience Packages, accreditation processes, and event-day coordination. Assists in providing a safe,…
Added 6 hours ago
Events Assistant
Health Sciences North
Sudbury, ON
This is an exciting time to join HSN Foundation as we continue to grow our community engagement and event fundraising portfolio in support of healthcare across Northeastern Ontario.
Added 7 hours ago
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General Management Assistant
Desjardins
Rimouski, QC · Caisse Desjardins de Rimouski
- Full-time
Added 7 hours ago
TL
Legal Assistant/Law Clerk
The Law Office Management Association (TLOMA)
Toronto, ON
- Full-time
We are looking for a highly organized, proactive and detail-oriented Legal Assistant / Law Clerk with some experience in corporate law to support a busy law firm focused on entertainment,…
Added 8 hours ago
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Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 9 hours ago
QU
Program Assistant
Queens University
Kingston, ON
- $54,799 to $66,829 CAD / year
- Full-time
- On-site
Job Summary Reporting to the Program Directors, and the Administration and Staffing Manager, the education Program Assistant will work as a member of the team responsible for the day-to-day…
Added 9 hours ago
NL
Executive Assistant (26:162)
Northern Lights College
Dawson Creek, BC
- Full-time
…individual to join our team in a key support role, Executive Assistant, within the Executive Operations department. Reporting to the Vice-President, Community Relations and Institutional…
Added 9 hours ago
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Human Resources Coordinator
Punt
Vancouver, BC
- $65,000 to $78,000 CAD / year
- Full-time
Handle end-to-end event logistics - venues, budgeting, comms, and execution.
Added 11 hours ago
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Executive Assistant
Benevity
Remote, Canada
- Full-time
- Remote
We’re looking for an experienced Executive Assistant to join our team. This is a trusted-partner role for a seasoned professional who thrives in a fast-paced environment where priorities…
Added 11 hours ago
QU
Administrative Assistant to the Associate Vice-Principal (J-)
Queens University
Kingston, ON
- $62,142 to $75,772 CAD / year
- Full-time
- On-site
…Indigenous Initiatives (?Associate Director?), the Administrative Assistant to the Associate Vice-Principal (?Administrative Assistant?) is responsible for providing senior level…
Added 11 hours ago
VC
Community Care Assistant (Community Health Worker)
Vancouver Coastal Health
Powell River, BC
- $29.76 to $31.64 CAD / hour
- Part-time
…established vision and values of the organization, the Community Care Assistant works under the direction works under the direction of the Supervisor/Coordinator/Manager or delegate to…
Added 12 hours ago
TH
SUPERVISEUR 42/78
The Home Depot Canada
Saskatoon, SK
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 12 hours ago
TH
Front End Supervisor - Full Time 8 Month Contract (Dartmouth)
The Home Depot Canada
Dartmouth, NS
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 12 hours ago
TH
SUPERVISEUR, SERVICES 90, 91 ET 96
The Home Depot Canada
Dartmouth, NS
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 12 hours ago
DC
assistant cook
Denny’s Canada
Vancouver, BC
- Full-time
Added 12 hours ago
FS
School Bus Driver
First Student
Regina, SK
- Part-time
…the afternoon. Additional hours for field trips and special event transportation may be…
Added 12 hours ago
BM
Assistant Manager, Alpine Race & Freestyle - Full Time
Blue Mountain Resort
The Blue Mountains, ON
- Full-time
The Assistant Manager, Race sets the cultural tone for creating revolutionary guest experiences while uniting their team around purpose and fun. The Assistant Manager, Race & Freestyle,…
Added 12 hours ago
VC
Nursing Unit Assistant (NUA)
Vancouver Coastal Health
Squamish, BC
- $30.03 CAD / hour
- Part-time
Come work as a Nursing Unit Assistant with Vancouver Coastal Health (VCH) on the Long Term Care team at Hilltop House Long Term Care Facility in Squamish, BC. Apply now to join our team!
Added 12 hours ago
ST
WBYL Administrative Assistant
Saskatoon Tribal Council Inc
Saskatoon, SK
- $18.68 to $28.01 CAD / hour
- Full-time
Under the overall direction of the White Buffalo Youth Lodge (WBYL) Director, the Administrative Assistant will provide assistance and support to the WBYL Program Coordinator to implement…
Added 13 hours ago
LN
Assistant Technical Director - HISTORY, Ottawa
Live Nation Entertainment
Ottawa, ON
- Part-time
The Assistant Technical Director is responsible for supporting the Technical Director and ensuring the success of show and event productions by managing the day-to-day technical and…
Added 13 hours ago
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Catering Assistant
OCS
Kincardine, ON
- Full-time

CIBC

Executive Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 23, 2026
Experience: You have at least 3-5 years of experience as an Executive Assistant in a highly professional, confidential, and fast-paced environment.
Posting language: English
Posted: Oct 8, 2026

Original job description

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit CIBC.com

What you'll be doing

As an Executive Assistant in the Personal Banking Product and Payments time, you are responsible for managing the day-to-day administrative activities in support of Executives ensuring the department operates in an efficient manner. The role applies strong administration and organization skills to provide support activities such as calendar management, invoice processing, travel booking, preparing correspondence, and screening and evaluating email and correspondence. The Executive Assistant exercises independent initiative and judgement in managing special projects on behalf of teams, planning, and following up on details regarding conferences and assisting in implementing operational plans the role makes decisions on daily priorities, developing and maintaining administration procedures and processes, coordinating meetings, and processing expense accounts.

At CIBC we enable the work environment most optimal for you to thrive in your role. You’ll have the flexibility to manage your work activities within a hybrid work arrangement where you’ll spend 1-3 days per week on-site, while other days will be remote.

How you’ll succeed

Calendar management - Maintain and monitor the executive’s calendars of scheduled appointments, upcoming events and matters requiring immediate attention. Coordinate agendas, and send meeting invitations and agendas to attendees, book meeting rooms and arrange for IT resources and refreshments in support of a smooth and efficient meeting facilitation.
Travel arrangement & expense reporting - Arrange travel arrangements and maintain travel expense account including expense submissions on behalf of the Executives. Arranges group travel, as necessary. Monitor and track all department invoices and expenses including contracts; process expense reports/invoices and update financial reports when required.
Professional support - Prepare standard correspondence, minutes, reports, and presentations frequently of a confidential, strategic and/or specialized nature ensuring completed material is produced in a timely manner. Assist with the preparation of presentations and management reporting. Coordinates leadership team meetings including sending out invites and agenda, keeping and sharing minutes and compiling presentation materials.
Administrative duties - Provide ongoing administrative support such as; assisting with onboarding/off boarding activities for new and departing employees which include processing requests for technology requirements, business cards, corporate cards, expense, and travel profiles etc. As required, put together decks for any team or annual events, under guidance of SVP/VP and their directs. Act as delegate for executives and their direct reports, as required, for workday transactions.

Who you are

You’re an experienced administrative professional. You have at least 3-5 years of experience as an Executive Assistant in a highly professional, confidential, and fast-paced environment.
You’re a strong communicator. You have excellent verbal and written communications and interpersonal skills to interact with a wide range of individuals in a wide range of situations, which usually requires tact, diplomacy, and discretion.
You’re proactive and exercise strong judgment. You anticipate needs, think critically, and confidently manage urgent, competing priorities across more than one executive in a fast-paced, constantly changing environment.
You’re digitally proficient. You have a strong command of MS Office suite including Word, Excel, PowerPoint, and Outlook.
You know that details matter. You notice things that others do not. Your critical thinking skills help to inform your decision making.
Values matter to you. You bring your real self to work, and you live our values - trust, teamwork, and accountability.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.
Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.
We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact Mailbox.careers-carrieres@cibc.com
CIBC is committed to clarity in our hiring process. All roles posted are opportunities we’re actively recruiting for, unless stated otherwise.
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.
We may ask you to complete an attribute-based assessment and other skills test (such as simulation, coding, French proficiency).
We use artificial intelligence tools during the recruitment process. Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location

Toronto-81 Bay, 25th Floor

Employment Type

Regular

Weekly Hours

37.5

Skills

Accountability, Communication, Decision Making, Event Management, Judgement, Multitasking, Office Administration, Organizational Efficiency, Travel Coordination, Travel Planning

Apply About employer

More about this job

Responsibilities

The Executive Assistant manages day-to-day administrative activities, including calendar management, travel booking, and invoice processing for executives. They also assist with special projects, prepare correspondence and reports, and coordinate team meetings to ensure efficient department operations.

Requirements

Candidates must have 3-5 years of experience as an Executive Assistant in a professional, fast-paced environment. Proficiency in the MS Office suite and strong communication, judgment, and organizational skills are required.

Skills

Calendar management
Travel arrangement
Expense reporting
Administrative support
Communication
Decision making
Critical thinking
MS Office suite
Word
Excel
PowerPoint
Outlook
Confidentiality
Diplomacy
Discretion
Project management

Benefits

Competitive salary
Incentive pay
Banking benefits
Benefits program
Defined benefit pension plan
Employee share purchase plan
Vacation offering
Wellbeing support
MomentMakers recognition program
Purpose Day

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Banking
Administrative
Calendar Management
Travel Booking
Expense Reporting
MS Office
Word
Excel
PowerPoint
Outlook
Confidentiality
Project Management
Reporting
Onboarding
Offboarding
Workday
Operations
Corporate Cards
Financial Reports

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