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Added 11 mins ago
Assistant Marketing Mgr - Coors Light
Molson Coors
Toronto, ON
In the role of Assistant Marketing Manager – Coors Light, you’ll build one of the most iconic brands, shaping culture and changing the way consumers enjoys beer. You’ll get to operate as a…
Added 25 mins ago
CN
Kitchen Assistant (Full-Time)
Canada's National Ballet School
Toronto, ON
- Full-time
Collaborative and Inclusive work environment: Join our EDI Committee or Social Committee and participate in our fun employee events!
Added 25 mins ago
GH
Volunteer Administrative Assistant
Great Heights, Calm Minds Psychology
Calgary, AB
- Full-time
Cross-posting social media content across multiple platforms (content will be provided)
Added 25 mins ago
DU
Administrative Assistant
Dalhousie University
Halifax, NS
- Part-time
…research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in…
Added 26 mins ago
GV
Shipper/Receiver
Greater Vancouver Food Bank
Burnaby, BC
- Full-time
…the GVFB’s commitment to paying fair wages, upholding good work standards for our employees, and contributing to poverty reduction and a higher standard of living in our…
Added 26 mins ago
Library Assistant, Indigenous Studies Portal
University of Saskatchewan
Saskatoon, SK
Nature of Work: The position is part of the University Archives and Special Collections (UASC) Division, reporting to the UASC Operations Manager, and with oversight and direction from the…
Added 41 mins ago
BO
Early Childhood Educator Assistant (Internal Posting)
BGC Okanagan
Peachland, BC
- Part-time
BGC Okanagan is hiring a passionate and caring Early Childhood Educator Assistant for our Early Years program at the Peachland Preschool . If you’re enthusiastic about helping children…
Added 41 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
Buffalo Narrows, SK
We work together to improve our health and well-being. Every day. For everyone.
Added 41 mins ago
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Continuing Care Assistant
HealthCareersInSask.ca
Regina, SK
- Part-time
Scheduled hours of work may be reduced when a statutory holiday is recognized
Added 55 mins ago
V
Financial Services Representative (BCGEU) - South Burnaby
Vancity
Burnaby, BC
- Part-time
…location. Before applying, please ensure you are available to work the opening hours for this branch. You can find this information here: Find a Vancity branch or ATM -…
Added 56 mins ago
UO
CUPE: Winter 2027 - Teaching Assistant - ESL 160 W200: uOttawa English Experience Program
University of Ottawa
Ottawa, ON · Hamelin Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 56 mins ago
H
Continuing Care Assistant
HealthCareersInSask.ca
Langenburg, SK
- Part-time
Scheduled hours of work may be reduced when a statutory holiday is recognized
Added 56 mins ago
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Continuing Care Assistant
HealthCareersInSask.ca
Lanigan, SK
- Part-time
Scheduled hours of work may be reduced when a statutory holiday is recognized
Added 56 mins ago
Administrative Support 3 & 4 Talent Pool (Crowsnest Pass)
Government of Alberta
Crowsnest Pass, AB
…Government of Alberta (GOA). We are seeking individuals who can work both independently and as part of a team, performing a variety of duties while adhering to established policies,…
Added 56 mins ago
Director, Community Partnerships
Government of Alberta
AB
Provide accurate, timely, and strategic advice to the Assistant Deputy Minister, Executive Director, and senior leadership on complex, politically sensitive, and emerging program issues,…
Added 1 hour ago
LL
Corporate Legal Administrative Assistant
Lawson Lundell LLP
Calgary, AB
- Full-time
Lawson Lundell LLP is seeking a full-time, intermediate-level Corporate Commercial Legal Assistant to join our Corporate Department in Calgary. The ideal candidate is an enthusiastic,…
Added 1 hour ago
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DYNAMITE - Assistant Manager - Bayshore Shopping Centre
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- Full-time
Reporting to the Store Manager, your main focus as the Assistant Manager is to assist the Store Manager in all aspects of the store operations, by providing leadership that optimizes sales…
Added 1 hour ago
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Administrative Assistant
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Kamloops, BC
- Part-time
…independent growth, intellectual growth, physical growth, and social growth amongst its charges. We follow curriculum-based programs, exposing children to age-appropriate developmental…
Added 1 hour ago
UO
Assistant Professor, Visual Communication Design (Design Studies) - Tenure Track
University of Alberta
Edmonton, AB
- Full-time
Location - This role is in-person. Work primarily takes place at North Campus, Edmonton.
Added 1 hour ago
Legal Administrative Assistant
Lawson Lundell
AB · Calgary, Alberta
Lawson Lundell LLP is seeking a full-time, intermediate-level Corporate Commercial Legal Assistant to join our Corporate Department in Calgary. The ideal candidate is an enthusiastic,…
Added 1 hour ago
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Guardianship and Trusteeship Coordinator
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Calgary, AB
- Full-time
Degree in Legal studies, Social Work, Disability Studies, or a related human services field.
Added 1 hour ago
Resident Assistant
Winnipeg Regional Health Authority
Carman, MB
Work Location: Boyne Lodge Personal Care Home
Added 2 hours ago
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AVP Third Party Risk Management
Peoples Group
Vancouver, BC
- Full-time
The Assistant Vice President, Third Party Risk Management (TPRM) is responsible for leading the implementation and ongoing execution of the Peoples Group TPRM framework, including ownership…
Added 2 hours ago
TP
Executive Assistant Office Manager
TDS Personnel
Toronto, ON
- $100,000 to $110,000 CAD / year
- Full-time
Seeking a highly organized, technologically savvy, and proactive Executive Assistant/Office Manager to provide comprehensive administrative support to the office and team. The ideal…
Added 2 hours ago
HC
Maintenance Assistant II
Hamilton Child and Family Supports
Hamilton, ON
- $57,185 to $66,897 CAD / year
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…includes general carpentry tasks such as door frame repairs, trim work, painting…

CIBC

Executive Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 23, 2026
Experience: You have at least 3-5 years of experience as an Executive Assistant in a highly professional, confidential, and fast-paced environment.
Posting language: English
Posted: Oct 8, 2026

Original job description

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit CIBC.com

What you'll be doing

As an Executive Assistant in the Personal Banking Product and Payments time, you are responsible for managing the day-to-day administrative activities in support of Executives ensuring the department operates in an efficient manner. The role applies strong administration and organization skills to provide support activities such as calendar management, invoice processing, travel booking, preparing correspondence, and screening and evaluating email and correspondence. The Executive Assistant exercises independent initiative and judgement in managing special projects on behalf of teams, planning, and following up on details regarding conferences and assisting in implementing operational plans the role makes decisions on daily priorities, developing and maintaining administration procedures and processes, coordinating meetings, and processing expense accounts.

At CIBC we enable the work environment most optimal for you to thrive in your role. You’ll have the flexibility to manage your work activities within a hybrid work arrangement where you’ll spend 1-3 days per week on-site, while other days will be remote.

How you’ll succeed

Calendar management - Maintain and monitor the executive’s calendars of scheduled appointments, upcoming events and matters requiring immediate attention. Coordinate agendas, and send meeting invitations and agendas to attendees, book meeting rooms and arrange for IT resources and refreshments in support of a smooth and efficient meeting facilitation.
Travel arrangement & expense reporting - Arrange travel arrangements and maintain travel expense account including expense submissions on behalf of the Executives. Arranges group travel, as necessary. Monitor and track all department invoices and expenses including contracts; process expense reports/invoices and update financial reports when required.
Professional support - Prepare standard correspondence, minutes, reports, and presentations frequently of a confidential, strategic and/or specialized nature ensuring completed material is produced in a timely manner. Assist with the preparation of presentations and management reporting. Coordinates leadership team meetings including sending out invites and agenda, keeping and sharing minutes and compiling presentation materials.
Administrative duties - Provide ongoing administrative support such as; assisting with onboarding/off boarding activities for new and departing employees which include processing requests for technology requirements, business cards, corporate cards, expense, and travel profiles etc. As required, put together decks for any team or annual events, under guidance of SVP/VP and their directs. Act as delegate for executives and their direct reports, as required, for workday transactions.

Who you are

You’re an experienced administrative professional. You have at least 3-5 years of experience as an Executive Assistant in a highly professional, confidential, and fast-paced environment.
You’re a strong communicator. You have excellent verbal and written communications and interpersonal skills to interact with a wide range of individuals in a wide range of situations, which usually requires tact, diplomacy, and discretion.
You’re proactive and exercise strong judgment. You anticipate needs, think critically, and confidently manage urgent, competing priorities across more than one executive in a fast-paced, constantly changing environment.
You’re digitally proficient. You have a strong command of MS Office suite including Word, Excel, PowerPoint, and Outlook.
You know that details matter. You notice things that others do not. Your critical thinking skills help to inform your decision making.
Values matter to you. You bring your real self to work, and you live our values - trust, teamwork, and accountability.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.
Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.
We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact Mailbox.careers-carrieres@cibc.com
CIBC is committed to clarity in our hiring process. All roles posted are opportunities we’re actively recruiting for, unless stated otherwise.
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.
We may ask you to complete an attribute-based assessment and other skills test (such as simulation, coding, French proficiency).
We use artificial intelligence tools during the recruitment process. Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location

Toronto-81 Bay, 25th Floor

Employment Type

Regular

Weekly Hours

37.5

Skills

Accountability, Communication, Decision Making, Event Management, Judgement, Multitasking, Office Administration, Organizational Efficiency, Travel Coordination, Travel Planning

Apply About employer

More about this job

Responsibilities

The Executive Assistant manages day-to-day administrative activities, including calendar management, travel booking, and invoice processing for executives. They also assist with special projects, prepare correspondence and reports, and coordinate team meetings to ensure efficient department operations.

Requirements

Candidates must have 3-5 years of experience as an Executive Assistant in a professional, fast-paced environment. Proficiency in the MS Office suite and strong communication, judgment, and organizational skills are required.

Skills

Calendar management
Travel arrangement
Expense reporting
Administrative support
Communication
Decision making
Critical thinking
MS Office suite
Word
Excel
PowerPoint
Outlook
Confidentiality
Diplomacy
Discretion
Project management

Benefits

Competitive salary
Incentive pay
Banking benefits
Benefits program
Defined benefit pension plan
Employee share purchase plan
Vacation offering
Wellbeing support
MomentMakers recognition program
Purpose Day

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Banking
Administrative
Calendar Management
Travel Booking
Expense Reporting
MS Office
Word
Excel
PowerPoint
Outlook
Confidentiality
Project Management
Reporting
Onboarding
Offboarding
Workday
Operations
Corporate Cards
Financial Reports

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