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Added 8 mins ago
Director, Offensive Security
Varicent
Toronto, ON
We're looking for a hands-on Director of Offensive Security to lead and evolve our offensive security program across applications, cloud environments, enterprise systems, and AI-enabled…
Added 38 mins ago
Applied AI Value Architect
Celonis
Canada
…business unit transformation programs. Expert at mobilizing VP/Director-level sponsorship. Flawless English communication with commanding executive…
Added 38 mins ago
LK
Interim Director, Human Resources
LHH Knightsbridge
Calgary, AB
- Contract
Our client is a Canadian retail organization with a global footprint. They are urgently seeking an Interim Director of Human Resources to bridge the gap until a permanent candidate is…
Added 38 mins ago
CH
Director of Sales and Marketing – 53 North Collection (Matrix, Metterra and Varscona Hotels, Ampersand 27)
Crescent Hotels & Resorts
AB · Edmonton, AB
- Full-time
As our Director of Sales and Catering, you will be the driving force behind the strategic planning and execution of sales and catering initiatives across our three independent, boutique…
Added 38 mins ago
CO
Director, Health, Safety, & Organizational Resilience
City of Saint John
Saint John, NB
- Full-time
The Director of Occupational Health, Safety & Organizational Resilience provides enterprise-wide strategic leadership for the transformation, modernization, and continuous improvement of…
Added 1 hour ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
The Finance Director serves as a strategic business partner to the Leadership Team in support of Husky’s Global Service Business and Customer Success Management strategy. This role provides…
Added 2 hours ago
M
Senior Director, Retail Operations - Quebec
MEC
Montreal, QC
- Full-time
…owning and accelerating MEC’s Québec retail business. As Senior Director, Retail – Québec, you operate as the regional business leader, accountable for performance across all stores and…
Added 2 hours ago
ML
Manager, Social Impact
Maple Leaf Foods Inc
Mississauga, ON
- $96,000 to $141,000 CAD / year
- Part-time
Reporting to the Director, Community Involvement, Maple Leaf Foods & Executive Director of the Maple Leaf Centre for Food Security, the Manager, Social Impact is part of a small dynamic…
Added 2 hours ago
X
Director SMB Digital Growth - B2B Payments
Xe.com
Canada
- Full-time
Lead the SMB digital growth strategy, focusing on Account-Based Marketing (ABM) and high-intent inbound sales.
Added 3 hours ago
PC
Mechanical Reliability & Asset Integrity Lead
Paladin Canada
Saskatoon, SK
- Full-time
Reporting to the Director, Engineering, the Mechanical Reliability & Asset Integrity Lead will work closely with engineering, operations and project teams to influence equipment selection,…
Added 4 hours ago
Director, Sales & Commercial Effectiveness, Western Canada and Southwestern Ontario
Right Time Group of Companies
Canada
…growth, we are seeking a dynamic, strategic, and results-driven Director, Sales & Commercial Effectiveness, Western Canada and Southwestern Ontario to oversee and enhance the sales…
Added 5 hours ago
MD
Chief of Operations - Core Operations Director
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…DEIAB. The position plays a central role in shaping agency strategy, strengthening organizational effectiveness, and ensuring smooth, coordinated operations across divisions. The Chief of…
Added 5 hours ago
MD
Senior Learning & Development Specialist - Training & Development Spec 4
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…organizational effectiveness. Working in partnership with the Director of Employee Experience, the incumbent contributes high-level expertise to agency training strategy, designs major…
Added 5 hours ago
FB
IT Business Partner EMS
Flogas Britain
Field, BC
- Full-time
Reporting to the IT Director – Digital Services, Change and Partnering, the IT Business Partner for Energy Management Solutions is a strategically important relationship role that sits at…
Added 5 hours ago
JH
Director, Total Rewards
JUST HR
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
JUST HR has been engaged to recruit a Director of Total Rewards for our publicly traded global client. We are seeking an exceptional leader to join the Human Resources Leadership team. This…
Added 5 hours ago
MC
Director, FinOps (35690)
Myticas Consulting
BC · British Columbia, Canada
- Full-time
The Director will own the FinOps strategy, operating model, cost optimization pipeline, forecasting discipline, governance cadence, and savings targets, while partnering closely with…
Added 6 hours ago
WC
Director, Program Management
Walmart Canada
Mississauga, ON
- Full-time
Position Summary...The Director, Program Management leads strategic support across functions, driving organizational goals through stakeholder influence and large-scale initiatives. This…
Added 6 hours ago
M
Directeur principal, Exploitation du commerce de détail – Québec
MEC
Montreal, QC
- Full-time
…owning and accelerating MEC’s Québec retail business. As Senior Director, Retail – Québec, you operate as the regional business leader, accountable for performance across all stores and…
Added 6 hours ago
SL
Brand Governance & Marketing Operations Specialist
Sun Life
Toronto, ON · Waterloo, ON · Sun Life Waterloo King
- Full-time
…assisting with various marketing operations. You will report to the Director of Canadian Brand Strategy and Management and work closely with your counterpart. Your keen attention to detail,…
Added 6 hours ago
S
Business Metrics Analyst
SaskTel
Regina, SK
- Full-time
…strategies to improve business unit performance at Manager, Director or Vice President level and shares the information with various external industry…
Added 6 hours ago
F
Director, Measurement & Analytics
Flywheel
Toronto, ON
- Full-time
We are seeking a director to support and contribute to our Measurement & Analytics (M&A) team. Reporting to the Senior Director of the M&A consulting practice within Flywheel’s Commerce…
Added 6 hours ago
OM
Associate Director, Search
Omnicom Media
Toronto, ON
- Full-time
As an Associate Director, Paid Search Activation, you will lead paid search strategy and performance across key platforms including Google Ads, Bing Ads and Amazon Search Ads ensuring…
Added 6 hours ago
SH
Content Creator & Photographer/Videographer
Sandman Hotel Group
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…Social Media, editing, and storytelling online. Reporting to the Director of Social Media & Communications, this person is a creative with a demonstrated ability to successfully develop and…
Added 6 hours ago
M
Content Creator & Photographer/Videographer
Moxies
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…Social Media, editing, and storytelling online. Reporting to the Director of Social Media & Communications, this person is a creative with a demonstrated ability to successfully develop and…
Added 6 hours ago
RL
Director of Public Relations
Republic Live Inc
Toronto, ON
- Full-time
The Director of Public Relations will lead strategic communications and media relations across Republic Live, Burl’s Creek, and RLive’s management clients. This role will develop and…

CIBC

Senior Specialist, Executive Appointment Process

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 12, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit CIBC.com

What you'll be doing

People, Culture and Talent partners with teams across CIBC to strengthen organizational performance, enhance the employee experience and advance our broader corporate strategy. As a Senior Specialist, Executive Appointment Process, you'll provide administration and operational support of CIBC’s Executive Appointment Process by preparing standard materials, coordinating required documentation and approvals, and maintaining accurate records and trackers. You'll help keep activities on schedule by following established procedures, completing quality checks, and providing routine updates to internal partners and team members. In this role, you'll also support the preparation of executive appointment documentation, update recurring reports, and respond to routine inquiries with professionalism and discretion. Your work will help ensure a consistent, well-managed process for executive and managing director transactions while maintaining strong attention to governance, privacy and information-handling requirements.

At CIBC we enable the work environment most optimal for you to thrive in your role. You'll have the flexibility to manage your work activities within a hybrid work arrangement where you'll spend 1-3 days per week on-site, while other days will be remote.

How you'll succeed

Process coordination - Support the Executive Appointment Process by preparing standard materials, coordinating routine process steps, and following up on required inputs, documentation and approvals to help meet established timelines.

Quality and accuracy - Complete quality checks to confirm information is accurate, complete and consistent, and escalate non-standard items or deficiencies to senior team members when needed.

Documentation management - Draft standard offer letters, offer packages and due diligence documentation using approved templates, and maintain records, trackers, and recurring reports.

Stakeholder support - Respond to routine process and status questions, while directing complex or sensitive matters to the appropriate senior team member, and coordinate follow-ups with HR partners and internal stakeholders to gather required information and keep activities progressing.

Governance and controls - Follow documented procedures, privacy requirements and record retention standards, while identifying routine process gaps and sharing observations that support continuous improvement.

Team contribution - Provide administrative support for team initiatives, assist with implementation or testing of approved process changes, and help compile routine data and basic summaries for review.

Who you are

You know that details matter. You have strong attention to detail and commitment to accurate, complete work.

You're organized and can manage multiple priorities. You have strong time management skills and the ability to prioritize and meet deadlines.

You act like an owner. You go above and beyond to deliver results and thrive when you’re empowered to identify efficiencies and automation.

You're motivated by collective success. You know that teamwork can transform a good idea into a great one. You know that an inclusive team that enjoys working together can bring a vision to life.
You can demonstrate experience in Microsoft Excel, PowerPoint, Word and Outlook, as well as maintaining trackers, preparing standard reports and supporting administrative processes with accuracy and care. It’s an asset if you have experience in human resources, talent programs or process administration.

You have a degree/diploma in post-secondary studies or equivalent relevant work experience.

You live your values. You bring high standards, genuine care to your relationships, and want to grow with an employer that shares your values and brings out your best.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.
Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.
We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact Mailbox.careers-carrieres@cibc.com
CIBC is committed to clarity in our hiring process. All roles posted are opportunities we’re actively recruiting for, unless stated otherwise.
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.
We may ask you to complete an attribute-based assessment and other skills test (such as simulation, coding, French proficiency).
We use artificial intelligence tools during the recruitment process. Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location

Toronto-81 Bay, 34th Floor

Employment Type

Regular

Weekly Hours

37.5

Skills

Deadline Management, Detail-Oriented, Human Resources (HR), Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Prioritization, Professional Etiquette, Recordkeeping, Relationship Management, Teamwork, Time Management

Apply About employer

More about this job

Responsibilities

The Senior Specialist provides administrative and operational support for the executive appointment process by preparing documentation and maintaining accurate records. They also coordinate process steps, perform quality checks, and respond to inquiries while ensuring adherence to governance and privacy standards.

Requirements

Candidates should have strong attention to detail, organizational skills, and proficiency in Microsoft Office applications. A post-secondary degree or diploma is required, with preference given to those with experience in human resources or process administration.

Skills

Process coordination
Quality assurance
Documentation management
Stakeholder support
Governance
Attention to detail
Time management
Microsoft Excel
Microsoft PowerPoint
Microsoft Word
Microsoft Outlook
Recordkeeping
Prioritization
Human resources
Data analysis

Benefits

Competitive salary
Incentive pay
Banking benefits
Benefits program
Defined benefit pension plan
Employee share purchase plan
Vacation offering
Wellbeing support
MomentMakers recognition program
Purpose Day

Visa sponsorship

Not detected in the job text

Keywords

Executive Appointment Process
Governance
Privacy
Record Retention
Process Improvement
Administrative Support
Offer Letters
Due Diligence
Stakeholder Management
Hybrid Work
Talent Programs
Data Management
Reporting
Compliance
Operational Support
Microsoft Office
Banking
Corporate Strategy
Employee Experience
Professionalism

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