Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 10, 2026

Hiring at a glance

View jobs

Open jobs: 4,975
Employers: 2,539

Advertised starting pay

Average starting payCAD / hour: $29.81Across 525 listings
Average starting payCAD / year: $72,824Across 384 listings
Average starting payUSD / year: $68,882Across 14 listings
Average starting payCAD / month: $4,999Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%50 listings
Hybrid: 14%687 listings
On-site: 84%4,200 listings

Not specified: 1% (38 listings)

Employers hiring include Canada Post - Postes Canada (266), HealthCareersInSask.ca (64), Chartwell (50).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 2 days ago
Unit Clerk
HealthCareersInSask.ca
Moosomin, SK
Department: Community Health Services Administration
Added 2 days ago
ST
Purchaser / Buyer – Procurement Lead
Securitas Technology Canada Corporation
Montreal, QC
- Full-time
Added 2 days ago
IS
Procurement Specialist
Irving Shipbuilding
Halifax, NS
- Full-time
Added 2 days ago
IL
Bilingual Administrative Assistant
IPH Limited
Montreal, QC
- Full-time
Added 2 days ago
FE
Library Assistant PT
Fort Erie Public Library
Fort Erie, ON
- Part-time
Added 2 days ago
ST
Purchaser / Buyer – Procurement Lead
Securitas Technology Canada
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Added 2 days ago
RH
Bookkeeper/Office Manager
Robert Half
Oakville, ON
- $70,000 to $80,000 CAD / year
- Full-time
We are seeking an Office Manager & Senior Bookkeeper to join a well-established and growing organization in Oakville. This is a hands-on role for someone who enjoys taking ownership,…
Added 2 days ago
Word/Data Processing Clerk III - Administrative Assistant - The Online Reporting Unit – ECOMD
City of Edmonton
AB
Added 2 days ago
MM
Administrative Coordinator
Marsh McLennan
Toronto, ON
- Full-time
We are seeking a talented individual to join our Pension Administration team at Mercer. This role will be based in Toronto, ON. This is a hybrid role that has a requirement of working at…
Added 2 days ago
A
Management Consultant - Retail
Accenture
Toronto, ON
- Full-time
Added 2 days ago
LC
Contract Manager - 18 Months
Loblaw Companies Limited
Brampton, ON
- Full-time
Added 2 days ago
GS
Executive Assistant to the Chief Financial Officer
Good Shepherd Centres
Hamilton, ON
- $33.1 to $39.48 CAD / hour
- Full-time
Added 2 days ago
HW
Domestic Operations Supervisor
Hellmann Worldwide Logistics
Mississauga, ON
- Full-time
Added 2 days ago
TS
Office Administrator
The Salvation Army Canada and Bermuda Territory
Listowel, ON
- Full-time
Added 2 days ago
CN
Senior Contract Administrator
Canadian Nuclear Laboratories
Chalk River, ON
- Contract
Added 2 days ago
RT
Change Management Analyst
Rang Technologies Inc
AB · Edmonton, AB
- $50 to $55 CAD / hour
- Contract
This is an Onsite role - Work from the office 5 days a Week.
Added 2 days ago
H
Assistant Contract Administrator
HDR
Burlington, ON
- Full-time
Added 2 days ago
H
Construction Contract Administrator
HDR
Burlington, ON
- Full-time
Added 2 days ago
A
Senior Change Management Consultant
Altis
Kingston, ON
- $90,000 to $119,000 CAD / year
- Contract
Added 2 days ago
C
Administrative Assistant, Neonatology and Pediatric Critical Care - Permanent Full-Time (1.0)
CHEO
Ottawa, ON
- Full-time
Added 2 days ago
Acheteur / Spécialiste en approvisionnement || Buyer/Procurement Specialist
Faspac
Montreal, QC
Added 2 days ago
EM
Administrative Assistant (Entry Level)
Evertz Microsystems Limited
Burlington, ON
- Full-time
Added 2 days ago
HP
346-26 Unit Clerk I, Medicine/Complex Continuing Care Unit, Fulll-Time, Stratford
Huron Perth Healthcare Alliance
Stratford, ON
- Full-time
Added 2 days ago
LC
Executive Assistant
Loblaw Companies Limited
Brampton, ON
- Full-time
Added 2 days ago
A
Medical Office Assistant
Adecco
Toronto, ON · East York, ON
- Temporary
Medical Office Administrator (part-time, temporary)

Ciena

Executive Assistant

Ottawa, ON, Canada

The salary range for this role is $59, 100 - $94, 300 · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: The salary range for this role is $59, 100 - $94, 300
Job type: Full-time
Apply by: Nov 5, 2026
Experience: 4+ years of experience supporting executives in a fast-paced, global business environment
Posting language: English
Posted: Oct 6, 2026

Original job description

As the global leader in high-speed connectivity, Ciena builds the critical infrastructure powering the AI era. We’re a technology company shaping the future of networking, guided by innovation, integrity, and collaboration. Through development opportunities, meaningful work, and flexibility, Ciena supports growth and well-being - on and off the job. Connect with a career that matters.

At Ciena, we help our customers build adaptive networks that anticipate, adapt, and scale to meet the demands of a digital-first world. As an Executive Assistant supporting a 2 senior leaders within our Global Supply Chain organization, this role offers a unique opportunity to operate at the center of strategic decision-making, enable global collaboration, and contribute directly to the success of an innovative, high-growth technology company. This is a visible role for an experienced executive partner who thrives in a fast-paced, dynamic environment and values trust, impact, and excellence.

How You Will Make An Impact

Serve as a trusted strategic partner to an Executive, enabling focus, efficiency, and effective decision-making across a global organization
Build strong relationships with senior leaders and their teams across research and development, product line management, supply chain, sales, marketing, human resources, and information technology
Coordinate and facilitate complex internal and external meetings, including large-scale all-hands calls, tech forums, and senior leadership summits, ensuring alignment, preparation, and seamless execution
Lead end-to-end executive calendar management, prioritizing customer, partner, and internal engagements to optimize time and outcomes
Manage complex domestic and international travel logistics across multiple time zones with precision and foresight
Establish an effective working rhythm with the Executive, ensuring real-time communication, proactive anticipation of needs, and timely follow-through on commitments
Provide local office and event support for visiting customers and internal and external stakeholders, including meeting logistics and on-site coordination

The Must Haves

4+ years of experience supporting executives in a fast-paced, global business environment
Exceptional written and verbal communication skills with a high degree of professionalism and discretion
Demonstrated ability to operate independently with strong business judgment and confidentiality
Proven ability to anticipate needs, prioritize effectively, and manage competing demands
Strong collaboration, problem-solving, and organizational skills
Proficiency in Microsoft Office
Flexibility to accommodate variable work hours based on business needs

Nice To Haves

Experience supporting executives in technology and/or product, supply chain organizations
Exposure to international business environments and cross-cultural collaboration
Experience coordinating complex, multi-time-zone travel
Familiarity with Workday, Oracle, and Copilot
Experience supporting customer or high-visibility stakeholder visits

Pay Range

The salary range for this role is $59, 100 - $94, 300

Pay ranges at Ciena are designed to accommodate variations in knowledge, skills, experience, market conditions, and locations, reflecting our diverse products, industries, and lines of business. Please note that the pay range information provided in this posting pertains specifically to the primary location, which is the top location listed in case multiple locations are available.

Non-Sales employees may be eligible for a discretionary incentive bonus, while Sales employees may be eligible for a sales commission. In addition to competitive compensation, Ciena offers a comprehensive benefits package, including medical, dental, and vision plans, participation in 401(K) (USA) & DCPP (Canada) with company matching, Employee Stock Purchase Program (ESPP), Employee Assistance Program (EAP), company-paid holidays, paid sick leave, and vacation time. We also comply with all applicable laws regarding Paid Family Leave and other leaves of absence.

At Ciena, we are committed to building and fostering an environment in which our employees feel respected, valued, and heard. Ciena values the diversity of its workforce and respects its employees as individuals. We do not tolerate any form of discrimination.

Ciena is an Equal Opportunity Employer, including disability and protected veteran status.

If contacted in relation to a job opportunity, please advise Ciena of any accommodation measures you may require.

Apply About employer

More about this job

Responsibilities

Provide strategic executive support to senior leaders in Global Supply Chain, including managing calendars, complex travel, and commitments. Coordinate high-profile meetings and stakeholder visits, and build effective working relationships across global teams.

Requirements

Requires at least four years of executive support experience in a fast-paced global business environment, strong communication and organizational skills, discretion, and the ability to work independently and manage competing priorities. Proficiency in Microsoft Office and flexibility to accommodate variable business hours are required; technology, supply chain, international travel, and Workday, Oracle, or Copilot experience are preferred.

Skills

Executive Support
Calendar Management
Travel Coordination
Meeting Coordination
Written Communication
Verbal Communication
Discretion
Business Judgment
Prioritization
Organization
Problem-Solving
Collaboration
Microsoft Office
Cross-Cultural Collaboration
Confidentiality
Stakeholder Management

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
401(k) With Company Matching
Defined Contribution Pension Plan With Company Matching
Employee Stock Purchase Program
Employee Assistance Program
Company-Paid Holidays
Paid Sick Leave
Vacation Time
Paid Family Leave

Visa sponsorship

Not detected in the job text

Keywords

Global Supply Chain
Executive Support
Executive Calendar Management
Domestic Travel
International Travel
Multi-Time-Zone Coordination
Meeting Coordination
All-Hands Calls
Technology Forums
Senior Leadership Summits
Stakeholder Visits
Customer Visits
Microsoft Office
Workday
Oracle
Copilot
Cross-Cultural Collaboration
Confidentiality
Business Judgment
Telecommunications
Adaptive Networks
Supply Chain

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