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Added 6 hours ago
Administrative Assistant, Medical & Academic Affairs
The Hospital for Sick Children
Toronto, ON
Full-time
Maintain Research Accounts, process accounts payable, and verify expenditures Finance
Added 8 hours ago
Legal Assistant – Family Law – 3+ Years - Toronto (Hybrid)
Lerners LLP
Toronto, ON
Full-time
Assist with billing and financial administration, including preparation of accounts, requesting and issuing invoices, processing payments and deposits, coordinating payment of third‑party…
Added 8 hours ago
Administrative Assistant
Service Corporation International
Windsor, ON
Full-time
Processes accounts payable and other accounting support transactions
Added 9 hours ago
Accountant
Savaria Corporation
Surrey, BC
$60,000 to $75,000 CAD / year
Full-time
Garaventa Lift is seeking an Accountant to join and support our finance team. Reporting to Assistant Controller, this role supports a variety of accounting functions, including cost and…
Added 9 hours ago
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
Full-time
Oversee the Finance team, including financial planning, reporting, accounts payable, accounts receivable, payroll coordination, and other assigned finance functions.
Added 12 hours ago
Manager of Financial Planning & Analysis
Victoria Cool Aid Society
Victoria, BC
Full-time
This position oversees the Senior Accountant, AR and AP specialists, and Accounting Assistant, and supervises the reporting, accounts payable, and accounts receivable functions for the…
Added 16 hours ago
Accounts Payable Assistant
Altis
Richmond, BC
$22 to $26 CAD / hour
Contract
…helping maintain day-to-day operations while supporting a busy Accounts Payable…
Added 16 hours ago
Technician II
Okanagan College
Kelowna, BC
…Reconciles credit card statements monthly. Follows up with Accounts Payable, Trades Financial Analyst, Purchasing department, and/or vendors regarding outstanding financial…
Added 17 hours ago
Senior Legal Assistant
Carrington Communities
AB · Edmonton, AB
Full-time
Accounts Payable functions by assisting Property Manager with confirming invoice amounts
Added 18 hours ago
Accounting Assistant
BC Legal Management Association
BC · West Vancouver, BC
Other
Assist with Accounts Payable and expense processing
Added 19 hours ago
Senior Finance Lead
Government of Alberta
AB
Reporting to the Manager, Finance Operations and the Assistant Public Trustee - Finance, the Senior Finance Lead plays a critical leadership role in ensuring the effective, efficient,…
Added 20 hours ago
Administrative Assistant
Service Corporation International
Windsor, ON
Full-time
Processes accounts payable and other accounting support transactions
Added 21 hours ago
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
Full-time
Oversee the Finance team, including financial planning, reporting, accounts payable, accounts receivable, payroll coordination, and other assigned finance functions.
Added 21 hours ago
Manager of Financial Operations
Government of Alberta
AB
Oversee consistent financial operations for Expenditure Officer designation processes, procurement cards, accounts receivable and payable, payment processing, revenue, reconciliations,…
Added 22 hours ago
Bookkeeper and Payroll Administrator
CultureLink Settlement and Community Services
Toronto, ON
Full-time
Process accounts payable; verify budgetary head, ensure compliance with funders’ norms and adherence to financial policy; complete cost allocation, post transactions and do periodic payment…
Added 23 hours ago
Administrative Assistant
Quantum Management Services Ltd.
Toronto, ON
$60,000 to $70,000 CAD / year
Full-time
- Prepare and process expense reports, invoices and other accounts payable documentation
Added 23 hours ago
Technician II
Okanagan College
Vernon, BC
…Reconciles credit card statements monthly. Follows up with Accounts Payable, Trades Financial Analyst, Purchasing department, and/or vendors regarding outstanding financial…
Added 1 day ago
Senior Finance Operations Analyst, Collections & Cash Management
Liberty Mutual Canada
Toronto, ON
Full-time
…organizational objectives. In addition, the role supports key Accounts Payable activities and serves as the designated backup for the Accounts Payable function, ensuring continuity of…
Added 1 day ago
Surrey - Administrative Assistant
Aston Carter
Surrey, BC
Contract
1+ year of clerical/administrative experience in the transportation industry (Payroll or Accounts Payable experience is an asset).
Added 1 day ago
Medical Office Assistant/Receptionist, Urgent Primary Care Centre
Fraser Health
Abbotsford, BC
Processes financial information such as payroll, accounts receivable, billing, and/or accounts payable, by performing duties such as entering and updating records using a computerized…
Added 1 day ago
Medical Office Assistant/Receptionist, Urgent Primary Care Centre
Fraser Health Authority
Abbotsford, BC
$27.26 to $29.16 CAD / hour
Other
Processes financial information such as payroll, accounts receivable, billing, and/or accounts payable, by performing duties such as entering and updating records using a computerized…
Added 1 day ago
Private Wealth Administrative Assistant, Winter 2027 (Co-op/Internship) - 4 months
BMO
Waterloo, ON · MARS
Full-time
Resolves or escalates invoice discrepancies in accordance with accounts payable policies, procedures, and vendor agreements.
Added 1 day ago
Accounts Payable Clerk
Dometic
Vancouver, BC
$50,000 to $58,000 CAD / year
Full-time
We are a journey of continuous growth – now looking for our next star – a passionate Accounts Payable Clerk. This position reports to Assistant Controller and will work in Vancouver, BC.
Added 1 day ago
Financial Operations Assistant
Athabasca University
Athabasca, AB
$45,544.85 to $60,354.3 USD / year
Full-time
Reporting to the Coordinator, Revenue Accounting, the Financial Operations Assistant will support the Financial Operations functions which include Accounts Receivable, Accounts Payable, and…
Added 1 day ago
Accounts Payable Administrator
Robert Half
Toronto, ON
Full-time
Reporting to the Director of Finance, this position will be responsible for processing and reporting accounts payable transactions, managing meeting and expense-related transactions, and…

CIFAR

Financial Assistant

ON, Canada
Toronto, ON, M5G 1M1, Canada

Pay: $51,654.50 - $60,770.00.
Job type: Full-time
Experience: 1–2 years of related accounting experience, ideally with exposure to full-cycle accounting activities.
Posting language: English
Posted: Sep 24, 2026

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Original job description

FINANCIAL ASSISTANT

La version française ici.

This is a hybrid position based out of the CIFAR office located in the MaRs Discovery building. Staff are required to be in the office three days a week, ensuring a balance of in-person collaboration and flexibility.

This posting is for an existing vacancy.

About CIFAR:

The Next Leap Starts Here. At CIFAR, we don’t just solve complex challenges; we imagine new possibilities for humanity. We are a global catalyst for breakthroughs, mobilizing the world’s most brilliant minds to tackle the questions that define our future. Founded in Canada and connected to the world, CIFAR is a not-for-profit research organization that provides the platform for high-risk, high-reward research. When you join CIFAR, you aren’t just taking a job: you are joining a community dedicated to the long-term benefit of people and the planet.

For more information, please visit our website.

The Opportunity

As Financial Assistant, you will join CIFAR’s Strategic Operations team and play an important role in keeping our day-to-day financial operations running smoothly. Reporting to the Director, Finance, you will support accounts payable, financial transactions, reconciliations, reporting and other core accounting activities.

This is a great opportunity for someone who enjoys working with numbers, takes pride in accuracy and organization, and wants to build their accounting experience in a collaborative, mission-driven environment. You will work closely with members of the Finance team and colleagues across CIFAR, gaining exposure to a broad range of financial processes and activities.

Key Responsibilities & Impact:

Process and enter accounts payable transactions, including reviewing vendor invoices, travel claims and meeting-related expenses.
Review supporting documentation to ensure payments are complete, appropriately approved and compliant with CIFAR policies.
Assist with weekly payment processing, including EFTs, online bill payments and wire transfers.
Review monthly credit card transactions through DEXT and ensure expenses are accurately recorded.
Support monthly financial reporting, account reconciliations and balance sheet analysis.
Assist with preparing invoices for partners, donors and vendors.
Assist with bank deposits, monitor bank balances and report receipts to internal stakeholders.
Reconcile event-related financial details, track data and calculate and record accruals and general ledger entries in QuickBooks.
Assist with preparing adjusting journal entries and other financial documentation.
Support year-end activities and preparation for CIFAR’s annual audit.
Maintain accurate and organized financial records, including the appropriate scanning and filing of supporting documentation.
Work with the Senior Financial Officer to review and improve financial processes, with a focus on accuracy, timeliness and meeting stakeholders’ needs.
Provide day-to-day financial support to the Director, Finance, Senior Financial Officer and Financial Coordinator.

About You

You are a detail-oriented and organized accounting professional who enjoys working with numbers and ensuring financial information is accurate and complete. You are comfortable managing routine transactions while also taking the initiative to ask questions, identify discrepancies and follow up when something does not look right.

You bring:

A completed Accounting Diploma or equivalent knowledge and skills gained through relevant work experience.
1–2 years of related accounting experience, ideally with exposure to full-cycle accounting activities.
A solid understanding of bookkeeping and accounting principles.
Experience processing financial transactions, maintaining records and working with spreadsheets.
Strong attention to detail, accuracy and organization.
Strong numerical and analytical skills.
Proficiency with Microsoft Office and Google Sheets.
Experience with accounting software; QuickBooks Online experience is an asset.
Experience with online expense reimbursement systems and DEXT is an asset.
The ability to manage multiple priorities, meet deadlines and maintain accuracy in a busy environment.
Strong communication and interpersonal skills, with the ability to work collaboratively with colleagues across the organization.

Hiring Salary Range

$51,654.50 - $60,770.00. To ensure fair and equitable pay at CIFAR, placement on the salary range will be based on your years of experience, skills, and qualifications relevant to the role.

What We Offer

Just as we champion the world's best researchers, we champion our people. We offer a culture of collaboration, courage, clarity and curiosity. Our benefits prioritize your well-being, growth and inclusion so you can do your best work in a community of extraordinary thinkers.

Our team members benefit from

Comprehensive wellness and benefits - extended health coverage, mental health supports, a defined benefit pension, 4 weeks’ vacation, and “CIFAR Days” (days off with pay) throughout the year.
Opportunities for learning and growth - supported by professional development resources.
An inclusive, collaborative culture - grounded in our values the “4Cs” (Collaboration, Curiosity, Courage and Clarity), where diverse perspectives are valued and ideas are encouraged.
Work Flexibility - We encourage a hybrid working model that includes work-from-home arrangements with a minimum of 3 days in the office and Focus Fridays (meeting-free Fridays every week).
Employee Focused - We offer generous maternity and parental leave top-ups and a flexible work environment, including CIFAR Days (designated days off in addition to vacation allotments).

Apply:

Qualified applicants are invited to apply by Sunday, October 4 at 11:59pm EST. We appreciate your interest in this opportunity, however, only those selected for an interview will be contacted via email.

Our Commitment to Inclusion

CIFAR is committed to equity, diversity and inclusion. We recognize that bringing together individuals from multiple backgrounds, perspectives and experiences is integral to advancing excellence and increasing the impact of our organization. Our leadership, staff and volunteers strive to create an equitable, diverse and inclusive workplace and, in turn, an environment that will give our diverse global community of researchers the support to successfully address the most important questions facing science and humanity. Ensuring that every person feels valued and welcome, regardless of age, education, sexual orientation, gender expression and identity, parental status/responsibility, immigration status, Indigenous status, religion, disability, language, race, place of origin, ethnicity, culture, socio-economic status, and other attributes is vital to achieving our mission. We strongly encourage applications from members of our society who face systemic barriers and biases, including, but not limited to, women, Indigenous persons, members of visible minority/racialized communities, 2SLGBTQ+ persons, members of marginalized gender identity communities, and persons with disabilities. Applicants may confidentially self-identify at the time of application.

ACCESSIBILITY FOR APPLICANTS WITH DISABILITIES - CIFAR is committed to providing accommodations throughout the recruitment and selection process to applicants with disabilities, in accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code. To request a reasonable accommodation, please email hrteam@cifar.ca and include the term ‘Accessibility’ in the Subject Line, or call 416-971-4251. Please provide your name, preferred contact method, and a detailed description of the nature of any accommodation that you may require. Please include any materials or processes that may be used to ensure your equal participation.

CIFAR frequently communicates in both official languages and our preference is to hire employees who are fluent in both English and French where possible. Other languages are also considered an asset. For a French version of the job posting, please visit www.cifar.ca.

CIFAR is supported by the governments of Canada, Alberta, and Quebec, as well as international partner organizations, individuals, foundations, and corporations.

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More about this job

Responsibilities

Process accounts payable, expense claims, payments, invoices, deposits, and credit card transactions while maintaining accurate financial records. Support monthly reporting, reconciliations, event accounting, year-end activities, audit preparation, and improvements to financial processes.

Requirements

A completed accounting diploma or equivalent knowledge and skills, plus 1–2 years of related accounting experience, ideally including full-cycle accounting, are required. Candidates should understand bookkeeping principles, be proficient with Microsoft Office and Google Sheets, and demonstrate accuracy, organization, analytical ability, communication skills, and the ability to manage deadlines; QuickBooks Online and DEXT experience are assets.

Skills

Accounts Payable
Bookkeeping
Full-Cycle Accounting
Financial Transactions
Account Reconciliation
Financial Reporting
Balance Sheet Analysis
Journal Entries
Accruals
QuickBooks Online
DEXT
Microsoft Office
Google Sheets
Numerical Analysis
Attention to Detail
Financial Recordkeeping

Benefits

Extended Health Coverage
Mental Health Supports
Defined Benefit Pension
Four Weeks' Vacation
Paid CIFAR Days
Professional Development Resources
Hybrid Work Flexibility
Meeting-Free Fridays
Maternity and Parental Leave Top-Ups

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Vendor Invoices
Travel Claims
Expense Reimbursement
Payment Processing
Electronic Funds Transfers
Wire Transfers
Credit Card Transactions
DEXT
Financial Reporting
Account Reconciliation
Balance Sheet Analysis
Invoicing
Bank Deposits
Accruals
General Ledger
Journal Entries
QuickBooks
Year-End Accounting
Annual Audit
Bookkeeping
Accounting Principles
Microsoft Office
Google Sheets
Financial Records

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