Administrative Assistant

Job Summary

The Administrative Assistant provides day-to-day administrative and office support to ensure the smooth operation of the Montreal office. This role supports managers and team members with a variety of administrative tasks, document preparation, and general coordination, while serving as the first point of contact for internal and external inquiries.

Key Responsibilities

• Provide general administrative support to the Montreal team, including filing, data entry, and document preparation.
• Answer phone calls, emails, and inquiries, and direct them professionally as required.
• Coordinate meetings, calendars, and appointments as needed.
• Maintain organized electronic and paper filing systems.
• Prepare reports, correspondence, and internal documents as required.
• Support selected payroll, human resources, health and safety, sales, and finance processes, including timesheets, expense tracking, and onboarding documentation.
• Order office supplies and coordinate with vendors as needed.
• Assist with other administrative duties and projects as required.

Qualifications

• Previous experience in an administrative or office support role.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Ability to manage multiple tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to work independently as well as collaboratively within a team.

Your Benefits at CIMCO

At CIMCO Refrigeration, we offer a comprehensive and competitive benefits package, including:

• Pension Plan
• Vacation & Statutory Holiday Pay
• Health & Dental Coverage
• Employee Stock Purchase Program with Company Match
• Employee Referral Bonuses
• Exclusive Employee Discounts & Special Offers

Build Your Future

Develop hands-on skills, access ongoing training, and grow your career from within. At CIMCO, advancement opportunities are not just possible, they're part of the plan.

Closing Statement

We thank all applicants for their interest in joining our organization; however, only those selected for an interview will be contacted.

Company Information

CIMCO Refrigeration specializes in the design, installation, and implementation of technologies that meet the most demanding refrigeration requirements across industrial, process cooling, and recreational applications. With over 100 years of experience, CIMCO's innovation, expertise, and continuous development have positioned the company at the forefront of the industry. Our engineers, technicians, and consultants possess extensive expertise in refrigeration system controls and installation. Drawing on this experience and deep knowledge, they design systems that consistently meet the rigorous requirements and expectations of our customers.