Closed listing
Talent Acquisition Coordinator
- Calgary, AB, Canada
$55,000 to $65,000 CAD / year · Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Pay
- $55,000 to $65,000 CAD / year
- Job type
- Full-time
- Closing date
- Experience
- 2-3 years' experience in talent acquisition (preference given to candidates with previous recruitment agency experience).
- Posting language
- English
- Posted
Similar jobs hiring now
Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
Where big futures start. Circuit Stream is building the defining youth enrichment brand in North America. We create pre-university summer camps that give young people the chance to explore what they might want to do next, from AI, engineering, medicine and business to psychology, sports, outdoor adventure and more. Through partnerships with leading universities and industry experts, we turn those interests into hands-on experiences that build skills, confidence, and open doors to future opportunities. We have big ambitions to serve over 10,000+ students a year. Getting there means moving quickly, trying new things, learning from what works, and giving great people real ownership. If you’re ambitious about where your own career can go, and excited to help young people discover where theirs might lead, you’ll thrive here.
The Talent Acquisition Coordinator (8 month contract) will play an important part in the large-scale recruitment and onboarding processes for Instructors, Teaching Assistants and Youth Experience Coordinators for our academic Pre-University Summer Camps offered in 15+ cities in North America from June to August 2027. Our Talent team will be responsible for filling up to 200 temporary roles.
Note: This role will based full-time (5 days per week) in our Circuit Stream office, 1011, 1st Street SW. This is an 8-month temporary full-time employment contract from December 1, 2026. to July 31, 2027.
What You’re Responsible For
Apply with your resume and a short response to the following questions:
The Talent Acquisition Coordinator (8 month contract) will play an important part in the large-scale recruitment and onboarding processes for Instructors, Teaching Assistants and Youth Experience Coordinators for our academic Pre-University Summer Camps offered in 15+ cities in North America from June to August 2027. Our Talent team will be responsible for filling up to 200 temporary roles.
Note: This role will based full-time (5 days per week) in our Circuit Stream office, 1011, 1st Street SW. This is an 8-month temporary full-time employment contract from December 1, 2026. to July 31, 2027.
What You’re Responsible For
- Candidate pipelines: Review and shortlist applicants across specified roles and locations, and proactively source candidates when pipelines need strengthening.
- Screening and candidate experience: Conduct structured screening interviews, write clear summaries, maintain accurate ATS records, and keep candidates informed throughout the process.
- Interview coordination: Arrange 2nd interviews with Education team colleagues, track decisions and follow-ups, and flag staffing gaps or delays against the hiring plan weekly.
- Onboarding readiness: Coordinate required background checks, system access, and orientation arrangements so hires are prepared by their agreed start dates.
- Recruitment administration: Prepare and track Canadian work-integrated learning grant applications, repost jobs as needed across multiple platforms, maintain supporting documentation, and contribute to improvements in seasonal hiring processes.
- Hiring milestones are met across assigned roles and locations, with pipeline gaps identified early and addressed through targeted sourcing.
- Qualified candidates move through screening and interview stages within agreed turnaround times.
- Interview summaries and ATS records are complete and accurate to support hiring decisions.
- Candidates receive timely updates and understand their next steps throughout recruitment and onboarding.
- Required onboarding items are completed by agreed deadlines, with outstanding items escalated before they affect program readiness.
- Grant applications and supporting documentation are submitted accurately and on time.
- Talent team and Education team leaders have a reliable weekly view of your candidates and interview progress, upcoming deadlines, and staffing risks using our reporting templates.
- Degree or diploma in Human Resources, Business Administration, or similar.
- 2-3 years' experience in talent acquisition (preference given to candidates with previous recruitment agency experience).
- Experience with high-volume recruitment for professional roles (in tech, business, education, etc).
- Experience with university recruitment for Co-op and summer student roles.
- Experience with Applicant Tracking Systems.
- Previous experience conducting screening interviews, writing interview summaries, connecting with hiring managers, conducting reference checks, setting up new hire workflows, etc.
- Strong interpersonal and communication skills.
- Ability to work at a fast pace, juggling multiple concurrent priorities.
- Excellent organizational skills.
- Ability to work full-time from December to July, fully on-site at our office.
- You enjoy hands-on recruiting - finding candidates, conducting screening interviews, and keeping hiring moving.
- You thrive with multiple roles, locations, and deadlines, and follow through on the details.
- You communicate clearly and make the process organized and welcoming for candidates.
- You’re looking primarily for HR generalist, employee relations, or people management responsibilities.
- You prefer a small recruitment workload with few competing deadlines.
- You find candidate follow-up, ATS updates, and onboarding administration draining.
- You need a permanent, remote, or hybrid position.
- An annualized salary of $55,000–$65,000, based on skills and experience, prorated for the eight-month contract.
- Experience supporting recruitment across North America and helping build the team behind our summer programs.
- Close collaboration with Talent & Outcomes colleagues and Education colleagues.
- Catered team lunches every Friday.
- Access to a private gym at the office.
- Team-building activities.
Apply with your resume and a short response to the following questions:
- Tell us about a recruitment campaign where you worked on multiple roles, locations, or deadlines. What was the scale, what did you personally own, and what results did you achieve?
- Describe a time an applicant pipeline was not producing enough qualified candidates. What did you change, and what happened?
More about this job
Responsibilities
Manage candidate pipelines for seasonal roles across multiple locations, including sourcing, screening, interview coordination, candidate communications, and accurate ATS documentation. Coordinate onboarding requirements and recruitment administration, including background checks, work-integrated learning grant applications, and weekly progress and staffing-risk reporting.
Requirements
A degree or diploma in Human Resources, Business Administration, or a related field is sought, along with 2–3 years of talent acquisition experience; agency, high-volume, and university co-op or summer-student recruitment experience are preferred. Candidates should have ATS experience, screening and interview-summary skills, strong communication and organizational abilities, and be able to manage competing priorities while working full-time on-site from December through July.
Skills
- Talent Acquisition
- High-Volume Recruitment
- Candidate Sourcing
- Applicant Screening
- Structured Interviews
- Candidate Experience
- Applicant Tracking Systems
- Interview Coordination
- Onboarding Coordination
- Reference Checks
- Recruitment Administration
- Grant Applications
- Candidate Pipeline Management
- Communication
- Organization
- Multitasking
Benefits
- Catered Team Lunches
- Private Gym Access
- Team-Building Activities
Visa sponsorship
Not detected in the job text
Categories
- Human Resources
- Education
- Administrative
Keywords
- Talent Acquisition
- High-Volume Recruitment
- Candidate Sourcing
- Candidate Pipelines
- Structured Screening Interviews
- Applicant Tracking Systems
- Interview Summaries
- Interview Coordination
- Candidate Experience
- Reference Checks
- Onboarding
- Background Checks
- System Access
- Work-Integrated Learning Grants
- Recruitment Administration
- Seasonal Hiring
- University Recruitment
- Co-op Recruitment
- Summer Student Recruitment
- Hiring Plans
- Staffing Risks
- Education
- Pre-University Summer Camps