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Added 57 mins ago
UO
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CO
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SM
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Added 1 day ago
R|
Executive Assistant
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Added 1 day ago
BC
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Added 1 day ago
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Added 1 day ago
UO
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Added 1 day ago
P
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SM
Unit Assistant, Emergency
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The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 1 day ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
…Crime Unit, this position is responsible for providing clerical and administrative support to all employees of the Street Crime Unit. Must be prepared to work outside of regular working…

Citron Insurance

Junior Executive Assistant

Toronto, ON, Canada

Pay: $20 per hour · Part-time

Apply About employer

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Job details

Pay: Pay: $20 per hour
Job type: Part-time
Apply by: Dec 1, 2026
Working hours: 10 to 20 hours per week
Posting language: English
Posted: Nov 1, 2026

Original job description

Junior Executive Assistant (Part-Time, Entry Level)

Citron Insurance | Toronto, ON | [Hybrid / In-person / Remote]

About Us

Citron Insurance is a life insurance brokerage helping individuals and families protect what matters most. We work directly with clients and with insurance companies to find the right coverage. We’re a small team, so you’ll work closely with the owner and see how the whole business runs.

About the Role

This is a hands-on, entry-level Junior Executive Assistant role for a smart, curious person who wants to learn how a small financial services business works by supporting the owner directly. No insurance experience is needed. You’ll start by supporting day-to-day administration and communications, and as you grow, you’ll take on more ownership of our social media, marketing, and bookkeeping.

We’re a small, fast-moving team, so no two weeks look the same. If you like variety, bring creative energy, and enjoy figuring things out as you go, you’ll fit right in.

You’ll be mentored directly by the owner and will leave with practical skills in marketing, client communication, and business operations.

What You’ll Do

Administration

Book and manage client and partner meetings
Follow up with clients to keep files moving and relationships warm
Help with day-to-day communications with insurance companies
Keep records, calendars, and files organized

Social Media, Content & Marketing

Help plan, draft, and schedule posts across our social channels
Edit short-form video and other content for social media
Plan and organize marketing campaigns from idea through launch, including calendars, timelines, and tracking
Edit and promote interview content that builds our professional brand, including interviews for accordingto.ca, a platform for young writers
Track what’s working and suggest improvements
Over time, take the lead on running our social media and content presence

Communications

Draft clear, professional emails and client messages
Help prepare newsletters and other outreach
Represent Citron Insurance with care in every interaction

Bookkeeping & Finance

Enter and categorize income and expenses in our accounting software
Reconcile bank and credit card statements
Track commissions, invoices, and receipts
Help prepare records for our accountant at tax time

What You’ll Learn

How a life insurance brokerage operates, from client intake to placing coverage
How brokers work with insurance companies
How to plan and run a content and marketing campaign from start to finish
How to build and run social media and marketing for a regulated industry
The basics of bookkeeping and small business finance, including how a brokerage tracks commissions and expenses
Professional communication and client-service skills
How to manage your own projects and priorities

What We’re Looking For

Creative and bright: you have ideas, and you enjoy turning them into content people actually want to read and watch
Positive and easygoing: you bring good energy and make the people around you want to work with you
Comfortable with chaos: priorities shift and things come up, and you stay calm and adapt rather than freeze, while staying organized enough to keep things on track
A strong communicator, both written and verbal
Sharp, curious, and quick to learn, with good judgment
Reliable and comfortable managing multiple tasks
Comfortable with everyday tools (email, calendars, Google Workspace or Microsoft Office)
Discreet and trustworthy, since you’ll handle confidential client and financial information
Currently enrolled in a post-secondary program, ideally business, marketing, communications, or finance

Nice to have:

Familiarity with social media platforms and basic design tools like Canva
Experience with video and social media editing tools
Familiarity with QuickBooks, Wave, or Excel
A link to something you’ve made, like a video or social account (optional)

Details

Hours: 10 to 20 hours per week, flexible around your class schedule
Duration: 4 months, with possible extension
Pay: $20 per hour
Start date: December 1

How to ApplySend your resume and cover letter to jacob@citroninsurance.com This is an entry level job so your cover letter matters most to us, so tell us why you’re interested what you want out of your career and what you’d bring to the role.

Apply About employer

More about this job

Responsibilities

Support the owner with administrative tasks, meeting coordination, client and insurer communications, and organized records. Develop and manage social media and marketing content, assist with bookkeeping and financial tracking, and help prepare records for the accountant.

Requirements

Applicants should be post-secondary students, ideally studying business, marketing, communications, or finance, with strong written and verbal communication, reliability, discretion, organization, and the ability to adapt to changing priorities. They should be curious, quick to learn, comfortable with everyday office tools, and interested in creative content; familiarity with social platforms, Canva, video editing tools, QuickBooks, Wave, or Excel is an asset.

Skills

Administrative Support
Calendar Management
Client Communication
Meeting Coordination
Social Media Management
Content Creation
Video Editing
Marketing Campaign Planning
Email Writing
Bookkeeping
Bank Reconciliation
Recordkeeping
Project Management
Organization
Confidentiality
Google Workspace

Visa sponsorship

Not detected in the job text

Hiring contact email

jacob@citroninsurance.com

Keywords

Life Insurance
Insurance Brokerage
Client Intake
Insurance Companies
Administrative Support
Client Service
Social Media
Content Creation
Short-Form Video
Marketing Campaigns
Newsletters
Professional Communication
Bookkeeping
Accounting Software
Bank Reconciliation
Commissions
Invoices
Receipts
Google Workspace
Microsoft Office
Canva
QuickBooks
Wave
Excel
Confidential Information

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