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Added 11 mins ago
C
Associate Graduate Leadership Development Program - Summer 2027
CIBC
Toronto, ON
- Full-time
Your summer internship will be spent in one of our many lines of business at the bank. This includes teams within: Personal and Business Banking, People, Culture and Brand, Enterprise…
Added 26 mins ago
RD
Robotics Process Automation Analyst
Randstad Digital
Toronto, ON · Greater Toronto Area, Canada
- $75,000 to $90,000 CAD / year
- Full-time
As a Robotic Process Automation (RPA) Analyst, you will spearhead the design, development, and maintenance of intelligent automation solutions. Working directly with key cross-functional…
Added 1 hour ago
PH
Business Analyst and Project Support
Provincial Health Services Authority
Vancouver, BC
- Full-time
The Business Analyst and Project Support leads the analysis and documentation of business requirements to support projects for designated programs/services. Works in close collaboration…
Added 2 hours ago
HT
Senior Financial Analyst - Corporate Accounting
Husky Technologies
Bolton, ON
- Full-time
…working with our global Husky Finance teams, the Senior Financial Analyst plays a critical role in the timely and accurate preparation of our consolidated financial statements. This role…
Added 2 hours ago
CA
Senior Business Analyst
Co-operators Assurance et services financiers
Burlington, ON
- Full-time
As the Senior Business Analyst you will be a subject matter expert and lead the development of stories (requirements), workflows and procedures, business analysis, acceptance testing, and…
Added 3 hours ago
NB
LoanIQ Chief Functional Analyst
National Bank of Canada
Montreal, QC
- Full-time
A career as a LoanIQ Chief Functional Analyst in the Global Corporate Investment Banking team means playing a key role in National Bank's technological transformation, optimizing and…
Added 3 hours ago
NR
Service Desk Analyst
Niagara Region
ON · Niagara, ON
- Full-time
The Service Desk Analyst will play a key role in providing first level telephone/remote support for employees and Business Units experiencing technology-related problems. This includes but…
Added 6 hours ago
UO
Performance & Data Analyst
University of Alberta
Edmonton, AB
- Full-time
Reporting to the Strategic Performance and Analysis Officer, the Performance & Data Analyst is a senior staff position that supports the day-to-day financial, data and reporting work of the…
Added 7 hours ago
SM
Storeperson
Stevenson Memorial Hospital
Alliston, ON
- Full-time
College Diploma in Business and/or Logistics and Supply Chain Management preferred
Added 8 hours ago
D
Systems and infrastructure operations, maintenance and development Analyst
Desjardins
Montreal, QC · Levis, QC
- Full-time
As a systems and infrastructure operations, maintenance and development analyst, you support IT efficiency. You design, configure, administer, maintain and upgrade business solutions,…
Added 8 hours ago
HT
Senior Financial Analyst - Corporate Accounting
Husky Technologies
Bolton, ON
- Full-time
…working with our global Husky Finance teams, the Senior Financial Analyst plays a critical role in the timely and accurate preparation of our consolidated financial statements. This role…
Added 8 hours ago
R|
Accounts Receivable Analyst
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
We are looking for an Accounts Receivable Analyst to join our Finance team and support the organization’s end-to-end receivables operations.
Added 8 hours ago
R|
Clinical Trial Financial Control Analyst, Oncology Portfolio
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
We are seeking a Clinical Trial Financial Control Analyst to provide independent financial control and reconciliation for Oncology-sponsored clinical research studies. Reporting within the…
Added 12 hours ago
R
Data Steward (CCDB26A)
Referment
Montreal, QC
- Full-time
This could suit a data steward, data governance analyst, business analyst or data-quality specialist from a bank, asset manager or market-data provider who wants to work closer to AI-driven…
Added 13 hours ago
CM
2026-063 - PFT Senior Financial Analyst
Canadian Mental Health Association HPE
Belleville, ON
- Full-time
The Senior Financial Analyst leads the preparation and analysis of financial statements, forecasts, Ministry reporting, funding reconciliations, and complex financial models. Acting as a…
Added 14 hours ago
HT
Senior Financial Analyst - Corporate Accounting
Husky Technologies
Bolton, ON
- Full-time
…working with our global Husky Finance teams, the Senior Financial Analyst plays a critical role in the timely and accurate preparation of our consolidated financial statements. This role…
Added 15 hours ago
MC
Commercial Analyst
Meridian Credit Union
St. Catharines, ON
- $52,000 to $75,000 CAD / year
- Full-time
The commercial analyst will be responsible for assisting Business Banking Relationship Managers, Senior Relationship Mangers and Directors, via credit and related support, including at…
Added 15 hours ago
MC
Commercial Analyst
Meridian Credit Union
Toronto, ON · Etobicoke, ON
- $52,000 to $75,000 CAD / year
- Full-time
The commercial analyst will be responsible for assisting Business Banking Relationship Managers, Senior Relationship Mangers and Directors, via credit and related support, including at…
Added 15 hours ago
MC
Commercial Analyst
Meridian Credit Union
Owen Sound, ON · Barrie, ON
- $52,000 to $75,000 CAD / year
- Full-time
The commercial analyst will be responsible for assisting Business Banking Relationship Managers, Senior Relationship Mangers and Directors, via credit and related support, including at…
Added 16 hours ago
IE
Analyst, Business
IMAX Enhanced | Streaming & Consumer Technology
Mississauga, ON
- Full-time
IMAX is seeking a Business Analyst to bridge business functions, technology teams, data teams, project management, and senior leadership in defining and delivering technology-enabled…
Added 18 hours ago
A
Senior Dynamics 365 F&O Functional Consultant-RQ00762
Amyantek
Toronto, ON
- Contract
5–8 years of experience as a Systems Analyst, Functional Consultant, or in a similar IT role
Added 19 hours ago
SM
Storeperson
Stevenson Memorial Hospital
Alliston, ON
- Full-time
College Diploma in Business and/or Logistics and Supply Chain Management preferred
Added 20 hours ago
HT
Senior Financial Analyst - Corporate Accounting
Husky Technologies
Bolton, ON
- Full-time
…working with our global Husky Finance teams, the Senior Financial Analyst plays a critical role in the timely and accurate preparation of our consolidated financial statements. This role…
Added 20 hours ago
R|
Accounts Receivable Analyst
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
We are looking for an Accounts Receivable Analyst to join our Finance team and support the organization’s end-to-end receivables operations.
Added 20 hours ago
R|
Clinical Trial Financial Control Analyst, Oncology Portfolio
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
We are seeking a Clinical Trial Financial Control Analyst to provide independent financial control and reconciliation for Oncology-sponsored clinical research studies. Reporting within the…

City of Belleville

Executive Assistant

Belleville, ON, K8N 3A5, Canada

$83,128.45 to $98,961.48 CAD / year · Full-time

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Job details

Pay: $83,128.45 to $98,961.48 CAD / year
Job type: Full-time
Apply by: Feb 4, 2027
Working hours: 35 hours per week
Posting language: English
Posted: Nov 6, 2026

Original job description

EXECUTIVE ASSISTANT

The City of Belleville, known as the ‘Friendly City’, is located at the mouth of the Moira River where it meets the picturesque Bay of Quinte. Experience world-class fishing, boating, cycling, and walking along approximately 14 kilometers of waterfront trails. Situated between Toronto and Montreal, and less than one hour from the U.S. border, the City truly is at the center of it all.

Approximately 56,000 people make Belleville their home and over 220,000 live within 30 minutes of the City. We are in close proximity to Prince Edward County where you can discover award winning wineries and numerous beaches including Sandbanks Provincial Park. We are home to Loyalist College of Applied Arts and Technology as well as Albert College, Canada’s oldest co-ed boarding independent private school. The historic downtown core provides numerous restaurants, shopping and live music and theater venues for an amazing cultural experience. Our inviting blend of small town warmth and big city amenities, quality of life and affordable housing make Belleville the perfect place to live, work and play. More information is available at www.belleville.ca

Currently, the City of Belleville has an exciting opportunity for a highly motivated, strategic, and dynamic individuals to join our Fire and Emergency Services Department as an Executive Assistant. Position Type: Permanent Full Time
Number of Positions: One (1)
Department: Fire and Emergency Services Department
File Number: SV26-127
Location: Fire Station 1 ( 60 Bettes Street, Belleville, ON)
Hours: 35 hours per week, Monday to Friday, 8:30 AM – 4:30 PM
Employee Group: Non-Union
Salary: Grade 9 ($83,128.45 to $98,961.48)
Closing Date: Friday, November 27, 2026 at 4:30 PM PURPOSE AND SCOPE:
The Executive Assistant provides high-level administrative, analytical, financial and operational support to the Director, Fire and Emergency Services. This position supports strategic decision-making across the Fire and Emergency Services (FES) portfolios, including developing, implementing, and analyzing daily, monthly, and annual emergency response reporting and performance metrics. The Executive Assistant is responsible for compiling and evaluating data to support forecasting, identifying trends, and informing the development of best practices, ensuring alignment with key performance indicators, industry standards, and service delivery requirements that reflect the Corporation’s operational needs and circumstances.
The Executive Assistant works with a high degree of independence, judgment, discretion, and professionalism. The role regularly participates in and supports sensitive corporate matters and is entrusted with highly confidential information related to personnel matters, volunteer fire services labour relations, corporate strategy, Council, Senior Leadership Team discussions, and emergency operations. During major incidents or Emergency Operations Centre activations, the position provides confidential administrative and coordination support to facilitate timely, informed, and effective emergency response activities.
KEY DUTIES AND RESPONSIBILITIES:

Collect, analyze, track, and report on operational, financial, performance, and key performance indicator (KPI) data to support the Director’s decision-making across the Fire and Emergency Management portfolios.
Support financial planning and stewardship by forecasting annual expenditures; assisting with the development and monitoring of operating and capital budgets; assessing assets identified in the Asset Management Plan for replacement, renewal, consolidation, or other lifecycle actions; and monitoring FES revenue streams, including false alarms, Highway 401 responses, fireworks permits, and file searches.
Identify, research, coordinate, prepare, and submit grant opportunities relevant to Fire Services and Emergency Management, including supporting documentation, reporting requirements, and follow-up activities.
Provide senior-level executive and administrative support to the Director, including managing calendars; scheduling meetings; preparing agendas, briefing notes, correspondence, reports, and presentations; and coordinating materials for Council, Senior Leadership Team (SLT), committees, external stakeholders, and other audiences.
Conduct research and prepare concise briefing materials, issue summaries, recommendations, and confidential reports to support the Director’s review, development, implementation, and communication of departmental and corporate strategies.
Coordinate and monitor departmental initiatives, projects, and action items in collaboration with internal departments and external partners; track progress against timelines and deliverables; and support timely resolution of issues.
Coordinate departmental responses to internal and external inquiries, ensuring accurate, timely, and consistent communication.
Oversee FES payroll submissions, ensuring information is complete, accurate, timely, and handled in accordance with applicable procedures and confidentiality requirements.
Serve as the departmental liaison for FES content on the City website, coordinating updates to ensure information is current, accurate, accessible, and aligned with corporate communication standards.
Maintain secure and accurate confidential files, records, privileged communications, and reports related to FES matters, volunteer fire services labour relations, Council and SLT discussions, corporate strategy, local businesses, community partners, and other sensitive matters.
Provide confidential administrative support during major incidents and Emergency Operations Centre activations, including preparing and maintaining records, acting as a scribe as required, coordinating administrative communications, and activating the corporate mass notification system. The position may be exposed to sensitive information involving police, fire, emergency medical services, and provincial or federal partners.
Support departmental Accessibility for Ontarians with Disabilities Act (AODA) requirements and initiatives, as assigned.
Perform all responsibilities through an equity, diversity, inclusion, accessibility, and respect lens, promoting fair, inclusive, and culturally responsive practices in all interactions and work products.
Perform other related duties as assigned.

Note: Above duties are representative of a typical position and are not to be construed as all-inclusive.

QUALIFICATIONS
MINIMUM EDUCATION:

Four-year Degree in Business Administration, Public Administration, Human Resources, Data Analytics.
Satisfactory Criminal Record Check (“CRC”) prior to commencing work at the City of Belleville.

ASSET EDUCATION:

Project Management Certification e.g., Project Management Professional (PMP), Certified Associate in Project Management (CAPM)
Data Analytics Certification or Training, e.g., Microsoft Certified: Data Analyst Associate (Power BI), Statistics, Excel, SQL, Tableau.

MINIMUM EXPERIENCE:

Minimum Three (3) years of progressive experience providing executive-level administrative support.
Demonstrated experience with data collection, analysis, and reporting in a municipal, public sector, or corporate environment.
Demonstrated experience supporting the budgeting process.
Demonstrated experience with HRIS, records management systems, and business intelligence tools.

ASSET EXPERIENCE:

Three (3) years progressive administrative experience, in a municipal environment.
Experience with reporting and supporting senior leadership, Council or Board.

Note: A combination of relevant work experience and education may be considered.

WHAT’S IN IT FOR YOU:

Competitive market salary

Competitive employer-paid extended health benefits

OMERS Pension Plan
Opportunity to enter a hybrid work arrangement subject to applicable policies and approvals, following the successful completion of the probationary period.
Live, work, and play in the beautiful city of Belleville and experience all that it has to offer.

HOW TO APPLY:

www.belleville.ca/careers
We thank all applicants who apply but advise that only those selected for an interview will be contacted.
Please be advised that the City of Belleville uses email to communicate with their applicants for open job postings. It is the applicant’s responsibility to include an updated email address that is checked frequently and accepts emails from unknown users. As we send time-sensitive correspondence regarding recruitments via email, it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the job posting.
The City of Belleville is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Division to ensure your accessibility needs are accommodated throughout this process.
Personal information and any supporting material will be administered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative, analytical, and financial support to the Director of Fire and Emergency Services. This role involves managing departmental data, supporting budget development, and coordinating strategic initiatives while maintaining high levels of confidentiality.

Requirements

Candidates must possess a four-year degree in Business Administration, Public Administration, Human Resources, or Data Analytics. A minimum of three years of progressive experience in executive-level administrative support and data analysis is required.

Skills

Administrative support
Data analysis
Financial forecasting
Budgeting
Reporting
Project management
Records management
Communication
Research
Payroll processing
Strategic planning
Performance metrics
Confidentiality
Grant writing
Microsoft Office
Business intelligence

Benefits

Competitive market salary
Employer-paid extended health benefits
OMERS pension plan
Hybrid work arrangement

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Fire and Emergency Services
Data Analytics
Budgeting
Financial Planning
KPI
Grant Writing
Payroll
Records Management
Strategic Decision-making
Project Management
Business Intelligence
AODA
Municipal Government
Public Administration
Human Resources
Emergency Operations
Reporting
Forecasting
Asset Management

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