Jobs in Canada

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Added 9 hours ago
RM
Labour Relations Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
Must be available to work day and evening shifts, Monday to Sunday
Added 9 hours ago
C
Assistant Supervisor Track Maintenance-CA
CN
Concord, ON
- Full-time
Experience in labour relations (i.e., interpretation of collective agreements, response to grievances, negotiations with union representatives, discipline, etc.)*
Added 9 hours ago
LU
Human Resources Business Partner (HRBP), Human Resources and Organizational Development
Laurentian University/Université Laurentienne
Sudbury, ON
- Full-time
…Resources Business Partner (HRBP) manages employee and labor relations, ensuring compliance with collective agreements and legal standards while fostering a positive organizational culture.…
Added 10 hours ago
TU
Manager, Human Resources
The University of British Columbia
Vancouver, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
This position supervises the Admin Support, Admin Coordinator, and the Head’s Assistant and will work collaboratively with the Faculty of Science, Dean’s Office, Central UBC offices…
Added 11 hours ago
PS
National Education Officer – Learning Management System
Public Service Alliance of Canada (PSAC)
Ottawa, ON
- Full-time
Under the general direction of the Assistant Director, Human Rights, Health and Safety and Education, and as part of a larger education, the National Education Officer – Learning Management…
Added 11 hours ago
RM
Labour Relations Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
Must be available to work day and evening shifts, Monday to Sunday
Added 11 hours ago
UO
Manager, Human Resources
University of British Columbia
Vancouver, BC · UBCV | Institute for Computing Information and Cognitive Systems / Computer Science Building (ICCS)
- $7,158.42 to $10,292.25 CAD / month
- Full-time
This position supervises the Admin Support, Admin Coordinator, and the Head’s Assistant and will work collaboratively with the Faculty of Science, Dean’s Office, Central UBC offices…
Added 13 hours ago
DA
Assistant Human Resources Manager / HR Business Partner – Destination Auto Group
Destination Auto Group
Burnaby, BC
- $80,000 to $90,000 CAD / year
- Full-time
A broad senior HR role with exposure to employee relations, labour relations, health and safety, disability management, recruitment, compensation, engagement, and organizational development.
Added 13 hours ago
UO
Faculty Administrator
University of Alberta
Edmonton, AB
- Full-time
…faculty. The FA directly supervises the Faculty Administrative Assistant and the EA to the Vice Dean to ensure effective executive support and the administrative functions managed through…
Added 14 hours ago
GC
Junior Ice Technician (Full time)
Granite Club
Toronto, ON · North York, ON
- Full-time
Assist the Lead Ice Technician, and Curling Manager/Assistant. Document member feedback and personal observation of the curling and skating ice conditions and space environmental conditions.
Added 16 hours ago
CG
Assistant General Manager
Compass Group Canada
Mississauga, ON
- Full-time
Strong experience dealing with labour relations issues.
Added 17 hours ago
ML
Assistant General Manager
MAPLE LEAF LOUNGE
ON · Mississauga, ON
- Full-time
Strong experience dealing with labour relations issues.
Added 23 hours ago
RM
Labour Relations Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
Must be available to work day and evening shifts, Monday to Sunday
Added 1 day ago
RM
Labour Relations Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
Must be available to work day and evening shifts, Monday to Sunday
Added 1 day ago
RM
Labour Relations Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
Must be available to work day and evening shifts, Monday to Sunday
Added 2 days ago
BM
Assistant Manager, Alpine Race & Freestyle - Full Time
Blue Mountain Resort
The Blue Mountains, ON
- Full-time
The Assistant Manager, Race sets the cultural tone for creating revolutionary guest experiences while uniting their team around purpose and fun. The Assistant Manager, Race & Freestyle,…
Added 2 days ago
RM
Labour Relations Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
Must be available to work day and evening shifts, Monday to Sunday
Added 3 days ago
F
Legal Assistant, Labour, Employment and Human Rights (Bilingual)
Fasken
Ottawa, ON
- Full-time
Under general direction, the Legal Assistant provides high-level administrative and practice support to legal professionals within the Labour, Employment and Human Rights (LEHR) group. The…
Added 3 days ago
FH
Assistant Director, People & Culture
Fairmont Hotels & Resorts
Jasper, AB
- Full-time
Manage and oversee the daily operations of the People & Culture office, including employee and labour relations, performance management, benefits, health, wellness & safety, employee…
Added 3 days ago
FR
Leasing Agent / Assistant Resident Services Manager
FirstService Residential Canada
AB · Edmonton, AB
- Internship
Reporting to the Portfolio Manager, the Leasing Agent / Assistant Resident Manager carries out the administration and execution of day-to-day leasing, resident relations, and on-site…
Added 3 days ago
TC
Executive Assistant
The City of Belleville
Belleville, ON
- Full-time
The Executive Assistant works with a high degree of independence, judgment, discretion, and professionalism. The role regularly participates in and supports sensitive corporate matters and…
Added 3 days ago
TU
Assistant HR Manager
The University of British Columbia
Vancouver, BC
- $5,692.25 to $8,179.5 CAD / month
- Full-time
The Assistant Human Resources (HR) Manager provides operational human resources support and coordination across a broad range of faculty and staff HR functions. The position administers the…
Added 3 days ago
PS
Assistant Director, Regional Offices Branch
Public Service Alliance of Canada (PSAC)
Ottawa, ON
- Full-time
University degree in labour relations, industrial relations, public administration, social sciences, business administration, or a related field, or an equivalent combination of education,…
Added 3 days ago
PS
Assistant Director, Regional Offices Branch
Public Service Alliance of Canada
Ottawa, ON
- $152,749 to $171,923 CAD / year
- Full-time
University degree in labour relations, industrial relations, public administration, social sciences, business administration, or a related field, or an equivalent combination of education,…
Added 3 days ago
CO
Executive Assistant
City of Belleville
Belleville, ON
- $83,128.45 to $98,961.48 CAD / year
- Full-time
The Executive Assistant works with a high degree of independence, judgment, discretion, and professionalism. The role regularly participates in and supports sensitive corporate matters and…

City of Belleville

Executive Assistant

Belleville, ON, K8N 3A5, Canada

$83,128.45 to $98,961.48 CAD / year · Full-time

Apply on cityofbelleville.applytojob.com About employer

Applications open in a new tab.

Job details

Pay: $83,128.45 to $98,961.48 CAD / year
Job type: Full-time
Apply by: Feb 4, 2027
Working hours: 35 hours per week
Posting language: English
Posted: Nov 6, 2026

Original job description

EXECUTIVE ASSISTANT

The City of Belleville, known as the ‘Friendly City’, is located at the mouth of the Moira River where it meets the picturesque Bay of Quinte. Experience world-class fishing, boating, cycling, and walking along approximately 14 kilometers of waterfront trails. Situated between Toronto and Montreal, and less than one hour from the U.S. border, the City truly is at the center of it all.

Approximately 56,000 people make Belleville their home and over 220,000 live within 30 minutes of the City. We are in close proximity to Prince Edward County where you can discover award winning wineries and numerous beaches including Sandbanks Provincial Park. We are home to Loyalist College of Applied Arts and Technology as well as Albert College, Canada’s oldest co-ed boarding independent private school. The historic downtown core provides numerous restaurants, shopping and live music and theater venues for an amazing cultural experience. Our inviting blend of small town warmth and big city amenities, quality of life and affordable housing make Belleville the perfect place to live, work and play. More information is available at www.belleville.ca

Currently, the City of Belleville has an exciting opportunity for a highly motivated, strategic, and dynamic individuals to join our Fire and Emergency Services Department as an Executive Assistant. Position Type: Permanent Full Time
Number of Positions: One (1)
Department: Fire and Emergency Services Department
File Number: SV26-127
Location: Fire Station 1 ( 60 Bettes Street, Belleville, ON)
Hours: 35 hours per week, Monday to Friday, 8:30 AM – 4:30 PM
Employee Group: Non-Union
Salary: Grade 9 ($83,128.45 to $98,961.48)
Closing Date: Friday, November 27, 2026 at 4:30 PM PURPOSE AND SCOPE:
The Executive Assistant provides high-level administrative, analytical, financial and operational support to the Director, Fire and Emergency Services. This position supports strategic decision-making across the Fire and Emergency Services (FES) portfolios, including developing, implementing, and analyzing daily, monthly, and annual emergency response reporting and performance metrics. The Executive Assistant is responsible for compiling and evaluating data to support forecasting, identifying trends, and informing the development of best practices, ensuring alignment with key performance indicators, industry standards, and service delivery requirements that reflect the Corporation’s operational needs and circumstances.
The Executive Assistant works with a high degree of independence, judgment, discretion, and professionalism. The role regularly participates in and supports sensitive corporate matters and is entrusted with highly confidential information related to personnel matters, volunteer fire services labour relations, corporate strategy, Council, Senior Leadership Team discussions, and emergency operations. During major incidents or Emergency Operations Centre activations, the position provides confidential administrative and coordination support to facilitate timely, informed, and effective emergency response activities.
KEY DUTIES AND RESPONSIBILITIES:

Collect, analyze, track, and report on operational, financial, performance, and key performance indicator (KPI) data to support the Director’s decision-making across the Fire and Emergency Management portfolios.
Support financial planning and stewardship by forecasting annual expenditures; assisting with the development and monitoring of operating and capital budgets; assessing assets identified in the Asset Management Plan for replacement, renewal, consolidation, or other lifecycle actions; and monitoring FES revenue streams, including false alarms, Highway 401 responses, fireworks permits, and file searches.
Identify, research, coordinate, prepare, and submit grant opportunities relevant to Fire Services and Emergency Management, including supporting documentation, reporting requirements, and follow-up activities.
Provide senior-level executive and administrative support to the Director, including managing calendars; scheduling meetings; preparing agendas, briefing notes, correspondence, reports, and presentations; and coordinating materials for Council, Senior Leadership Team (SLT), committees, external stakeholders, and other audiences.
Conduct research and prepare concise briefing materials, issue summaries, recommendations, and confidential reports to support the Director’s review, development, implementation, and communication of departmental and corporate strategies.
Coordinate and monitor departmental initiatives, projects, and action items in collaboration with internal departments and external partners; track progress against timelines and deliverables; and support timely resolution of issues.
Coordinate departmental responses to internal and external inquiries, ensuring accurate, timely, and consistent communication.
Oversee FES payroll submissions, ensuring information is complete, accurate, timely, and handled in accordance with applicable procedures and confidentiality requirements.
Serve as the departmental liaison for FES content on the City website, coordinating updates to ensure information is current, accurate, accessible, and aligned with corporate communication standards.
Maintain secure and accurate confidential files, records, privileged communications, and reports related to FES matters, volunteer fire services labour relations, Council and SLT discussions, corporate strategy, local businesses, community partners, and other sensitive matters.
Provide confidential administrative support during major incidents and Emergency Operations Centre activations, including preparing and maintaining records, acting as a scribe as required, coordinating administrative communications, and activating the corporate mass notification system. The position may be exposed to sensitive information involving police, fire, emergency medical services, and provincial or federal partners.
Support departmental Accessibility for Ontarians with Disabilities Act (AODA) requirements and initiatives, as assigned.
Perform all responsibilities through an equity, diversity, inclusion, accessibility, and respect lens, promoting fair, inclusive, and culturally responsive practices in all interactions and work products.
Perform other related duties as assigned.

Note: Above duties are representative of a typical position and are not to be construed as all-inclusive.

QUALIFICATIONS
MINIMUM EDUCATION:

Four-year Degree in Business Administration, Public Administration, Human Resources, Data Analytics.
Satisfactory Criminal Record Check (“CRC”) prior to commencing work at the City of Belleville.

ASSET EDUCATION:

Project Management Certification e.g., Project Management Professional (PMP), Certified Associate in Project Management (CAPM)
Data Analytics Certification or Training, e.g., Microsoft Certified: Data Analyst Associate (Power BI), Statistics, Excel, SQL, Tableau.

MINIMUM EXPERIENCE:

Minimum Three (3) years of progressive experience providing executive-level administrative support.
Demonstrated experience with data collection, analysis, and reporting in a municipal, public sector, or corporate environment.
Demonstrated experience supporting the budgeting process.
Demonstrated experience with HRIS, records management systems, and business intelligence tools.

ASSET EXPERIENCE:

Three (3) years progressive administrative experience, in a municipal environment.
Experience with reporting and supporting senior leadership, Council or Board.

Note: A combination of relevant work experience and education may be considered.

WHAT’S IN IT FOR YOU:

Competitive market salary

Competitive employer-paid extended health benefits

OMERS Pension Plan
Opportunity to enter a hybrid work arrangement subject to applicable policies and approvals, following the successful completion of the probationary period.
Live, work, and play in the beautiful city of Belleville and experience all that it has to offer.

HOW TO APPLY:

www.belleville.ca/careers
We thank all applicants who apply but advise that only those selected for an interview will be contacted.
Please be advised that the City of Belleville uses email to communicate with their applicants for open job postings. It is the applicant’s responsibility to include an updated email address that is checked frequently and accepts emails from unknown users. As we send time-sensitive correspondence regarding recruitments via email, it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the job posting.
The City of Belleville is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Division to ensure your accessibility needs are accommodated throughout this process.
Personal information and any supporting material will be administered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).

Apply on cityofbelleville.applytojob.com About employer

More about this job

Responsibilities

The Executive Assistant provides high-level administrative, analytical, and financial support to the Director of Fire and Emergency Services. This role involves managing departmental data, supporting budget development, and coordinating strategic initiatives while maintaining high levels of confidentiality.

Requirements

Candidates must possess a four-year degree in Business Administration, Public Administration, Human Resources, or Data Analytics. A minimum of three years of progressive experience in executive-level administrative support and data analysis is required.

Skills

Administrative support
Data analysis
Financial forecasting
Budgeting
Reporting
Project management
Records management
Communication
Research
Payroll processing
Strategic planning
Performance metrics
Confidentiality
Grant writing
Microsoft Office
Business intelligence

Benefits

Competitive market salary
Employer-paid extended health benefits
OMERS pension plan
Hybrid work arrangement

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Fire and Emergency Services
Data Analytics
Budgeting
Financial Planning
KPI
Grant Writing
Payroll
Records Management
Strategic Decision-making
Project Management
Business Intelligence
AODA
Municipal Government
Public Administration
Human Resources
Emergency Operations
Reporting
Forecasting
Asset Management

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Work requirements

Jobs in Canada