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Added 3 mins ago
MF
Business Systems Analyst
Mackenzie Financial Corporation
Toronto, ON · Greater Toronto Area, ON
- Other
The Business Systems Analyst, Technology Risk is part of the First Line of Defence and supports effective delivery and continuous improvement of technology risk processes, systems, data,…
Added 3 mins ago
TH
BUSINESS ANALYST (6 month contract)
The Home Depot
Canada
- Full-time
In addition, the individual will look to improve business processes and support critical business strategies with strategic guidance of the Ecommerce Product Management Team. The Business…
Added 3 mins ago
AC
Technical Analyst - New Capability Distribution
Air Canada
Toronto, ON
- Full-time
Air Canada is looking for an experienced and dynamic technical Analyst focused on providing support to IT solutioning Air Canada’s Product distribution applications. This role requires…
Added 3 mins ago
CL
Transportation Warranty Analyst
Charger Logistics Inc.
Brampton, ON
- Full-time
Charger logistics invests time and support into its employees to provide them with the room to learn and grow their expertise and work their way up. We are entrepreneurial-minded…
Added 3 mins ago
NS
Software Development Agile Business Analyst
NHS Scotland
Mackenzie, BC
- Full-time
We are seeking an experienced agile business analyst to join our Software Development Scrum Teams. Candidates should have experience of working in a technical setting, be familiar will all…
Added 3 mins ago
AB
Senior Actuarial Analyst
AGA Benefit Solutions
Montreal, QC
- $35.67 to $44.6 CAD / hour
- Full-time
Reporting to the Assistant Director, the Senior Analyst plays a key role in delivering complex client mandates and supporting the development of team members. They conduct advanced…
Added 3 mins ago
CC
Industrial Automation Specialist
Club Coffee
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Own technical execution of automation projects as scoped by the Production Business Analyst, including configuration, testing, commissioning, go-live support, and vendor coordination.
Added 3 mins ago
IG
ERP Business Analyst
Insight Global
Toronto, ON
- Contract
Insight Global is looking for a ERP Business Analyst to join a leading automotive engineering and design organization. The successful candidate will be responsible for solving…
Added 3 mins ago
GT
Senior BI Developer / Data Analyst - DAX and Power Query
Global Technical Talent, an Inc. 5000 Company
Toronto, ON
- $85 to $100 CAD / hour
- Contract
…with interactive Power BI dashboards. This individual will support the MPL Strategic project, where changes to back-end data sourcing and structures are creating significant reporting…
Added 3 mins ago
OC
Financial Reporting Analyst
Options Consulting Solutions
Toronto, ON
- $85,000 to $95,000 CAD / year
- Full-time
Financial Reporting Analyst/Insights Specialist – Fulltime - Hybrid
Added 3 mins ago
PS
Data Analyst
Paladin Security Group Ltd
Burnaby, BC
- $70,000 to $90,000 CAD / year
- Full-time
Test, troubleshoot, and support reporting and automated solutions after deployment.
Added 3 mins ago
R&
Data Analyst III
Robertson & Company Ltd.
Toronto, ON
- Contract
Robertson is seeking a skilled Data Analyst III to join our client in support of an existing vacancy.
Added 17 mins ago
SB
Sales Analyst
Sleeman Breweries Ltd.
Calgary, AB
- Full-time
At Sleeman Breweries, you’ll have access to benefits that support you today and help you plan for tomorrow:
Added 17 mins ago
Finance Manager, Investments
Westerkirk
Victoria, BC
…investments, together with the treasury and intercompany matters that support the…
Added 17 mins ago
Programmer, Analyst and Web Developer
Victoria University
Toronto, ON
The incumbent serves as the Programmer, Analyst and Web Developer for Victoria University providing support in the development and maintenance of an effective departmental web presence…
Added 17 mins ago
WC
Inventory Analyst
White Cap
Vaughan, ON
- Full-time
May provide general guidance/direction to or train junior level support or professional personnel.
Added 17 mins ago
MS
Senior Analyst, Real Estate Investments
Make Space
New Westminster, BC
- Full-time
Backed by an active real estate investment fund, we are building capital to support our continued growth by developing modern, high-performing storage facilities and acquiring strategic…
Added 17 mins ago
UO
Business Solutions Analyst (Shopify)
University of Alberta
Edmonton, AB
- Full-time
The Business Solutions Analyst (BSA) for Shopify supports and enhances the University of Alberta’s enterprise e-commerce ecosystem, which generates over $8 million annually. Reporting to…
Added 18 mins ago
SF
Loss Prevention Analyst
Soul Foods Group
BC · British Columbia, Canada
- $68,000 to $75,000 CAD / year
- Full-time
The Loss Prevention Analyst plays a critical role in protecting company assets, supporting operational integrity, and ensuring a strong financial control environment across all Canadian…
Added 18 mins ago
KR
Senior Treasury Analyst
KIT Recruitment
Mississauga, ON
- $90,000 to $110,000 CAD / year
- Full-time
KIT Recruitment is partnering with an established organization to recruit a Senior Treasury Analyst to join its growing finance team.
Added 18 mins ago
D-
Analyste d'Affaires TI Senior (contrat 36+ mois)
DELAN - IT Talent Solutions
Montreal, QC
- Contract
We are currently looking for a Senior IT Business Analyst for a 36-month contract with the possibility of being renewed.
Added 33 mins ago
T
Sr. Business Systems Analyst
TD
Toronto, ON
- Full-time
We are looking for a Senior Business Systems Analyst who can bridge business needs and technology solutions while bringing strong systems-analysis capability, technical curiosity, and…
Added 33 mins ago
M
Information Protection Senior Analyst
McKesson
Mississauga, ON
- Full-time
McKesson is seeking a Information Protection Senior Analyst to help safeguard enterprise data assets across Microsoft 365 and cloud environments. This role will lead the design,…
Added 33 mins ago
N
Policy Analyst/Writer
NNAPF
Canada
- Full-time
Are you an experienced Policy Analyst and Writer who is looking to build on your strong track record of policy research, analysis and advocacy, and for an opportunity to make a real…
Added 33 mins ago
KH
Accounting Analyst
Kicking Horse Coffee
Invermere, BC
- $58,000 to $70,000 CAD / year
…meaningful. Working alongside the kick-ass Accounting team, you'll support month-end close activities, prepare reconciliations, analyze financial results, and help ensure our processes run…

City of Belleville

Executive Assistant

Belleville, ON, K8N 3A5, Canada

$83,128.45 to $98,961.48 CAD / year · Full-time

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Job details

Pay: $83,128.45 to $98,961.48 CAD / year
Job type: Full-time
Apply by: Feb 4, 2027
Working hours: 35 hours per week
Posting language: English
Posted: Nov 6, 2026

Original job description

EXECUTIVE ASSISTANT

The City of Belleville, known as the ‘Friendly City’, is located at the mouth of the Moira River where it meets the picturesque Bay of Quinte. Experience world-class fishing, boating, cycling, and walking along approximately 14 kilometers of waterfront trails. Situated between Toronto and Montreal, and less than one hour from the U.S. border, the City truly is at the center of it all.

Approximately 56,000 people make Belleville their home and over 220,000 live within 30 minutes of the City. We are in close proximity to Prince Edward County where you can discover award winning wineries and numerous beaches including Sandbanks Provincial Park. We are home to Loyalist College of Applied Arts and Technology as well as Albert College, Canada’s oldest co-ed boarding independent private school. The historic downtown core provides numerous restaurants, shopping and live music and theater venues for an amazing cultural experience. Our inviting blend of small town warmth and big city amenities, quality of life and affordable housing make Belleville the perfect place to live, work and play. More information is available at www.belleville.ca

Currently, the City of Belleville has an exciting opportunity for a highly motivated, strategic, and dynamic individuals to join our Fire and Emergency Services Department as an Executive Assistant. Position Type: Permanent Full Time
Number of Positions: One (1)
Department: Fire and Emergency Services Department
File Number: SV26-127
Location: Fire Station 1 ( 60 Bettes Street, Belleville, ON)
Hours: 35 hours per week, Monday to Friday, 8:30 AM – 4:30 PM
Employee Group: Non-Union
Salary: Grade 9 ($83,128.45 to $98,961.48)
Closing Date: Friday, November 27, 2026 at 4:30 PM PURPOSE AND SCOPE:
The Executive Assistant provides high-level administrative, analytical, financial and operational support to the Director, Fire and Emergency Services. This position supports strategic decision-making across the Fire and Emergency Services (FES) portfolios, including developing, implementing, and analyzing daily, monthly, and annual emergency response reporting and performance metrics. The Executive Assistant is responsible for compiling and evaluating data to support forecasting, identifying trends, and informing the development of best practices, ensuring alignment with key performance indicators, industry standards, and service delivery requirements that reflect the Corporation’s operational needs and circumstances.
The Executive Assistant works with a high degree of independence, judgment, discretion, and professionalism. The role regularly participates in and supports sensitive corporate matters and is entrusted with highly confidential information related to personnel matters, volunteer fire services labour relations, corporate strategy, Council, Senior Leadership Team discussions, and emergency operations. During major incidents or Emergency Operations Centre activations, the position provides confidential administrative and coordination support to facilitate timely, informed, and effective emergency response activities.
KEY DUTIES AND RESPONSIBILITIES:

Collect, analyze, track, and report on operational, financial, performance, and key performance indicator (KPI) data to support the Director’s decision-making across the Fire and Emergency Management portfolios.
Support financial planning and stewardship by forecasting annual expenditures; assisting with the development and monitoring of operating and capital budgets; assessing assets identified in the Asset Management Plan for replacement, renewal, consolidation, or other lifecycle actions; and monitoring FES revenue streams, including false alarms, Highway 401 responses, fireworks permits, and file searches.
Identify, research, coordinate, prepare, and submit grant opportunities relevant to Fire Services and Emergency Management, including supporting documentation, reporting requirements, and follow-up activities.
Provide senior-level executive and administrative support to the Director, including managing calendars; scheduling meetings; preparing agendas, briefing notes, correspondence, reports, and presentations; and coordinating materials for Council, Senior Leadership Team (SLT), committees, external stakeholders, and other audiences.
Conduct research and prepare concise briefing materials, issue summaries, recommendations, and confidential reports to support the Director’s review, development, implementation, and communication of departmental and corporate strategies.
Coordinate and monitor departmental initiatives, projects, and action items in collaboration with internal departments and external partners; track progress against timelines and deliverables; and support timely resolution of issues.
Coordinate departmental responses to internal and external inquiries, ensuring accurate, timely, and consistent communication.
Oversee FES payroll submissions, ensuring information is complete, accurate, timely, and handled in accordance with applicable procedures and confidentiality requirements.
Serve as the departmental liaison for FES content on the City website, coordinating updates to ensure information is current, accurate, accessible, and aligned with corporate communication standards.
Maintain secure and accurate confidential files, records, privileged communications, and reports related to FES matters, volunteer fire services labour relations, Council and SLT discussions, corporate strategy, local businesses, community partners, and other sensitive matters.
Provide confidential administrative support during major incidents and Emergency Operations Centre activations, including preparing and maintaining records, acting as a scribe as required, coordinating administrative communications, and activating the corporate mass notification system. The position may be exposed to sensitive information involving police, fire, emergency medical services, and provincial or federal partners.
Support departmental Accessibility for Ontarians with Disabilities Act (AODA) requirements and initiatives, as assigned.
Perform all responsibilities through an equity, diversity, inclusion, accessibility, and respect lens, promoting fair, inclusive, and culturally responsive practices in all interactions and work products.
Perform other related duties as assigned.

Note: Above duties are representative of a typical position and are not to be construed as all-inclusive.

QUALIFICATIONS
MINIMUM EDUCATION:

Four-year Degree in Business Administration, Public Administration, Human Resources, Data Analytics.
Satisfactory Criminal Record Check (“CRC”) prior to commencing work at the City of Belleville.

ASSET EDUCATION:

Project Management Certification e.g., Project Management Professional (PMP), Certified Associate in Project Management (CAPM)
Data Analytics Certification or Training, e.g., Microsoft Certified: Data Analyst Associate (Power BI), Statistics, Excel, SQL, Tableau.

MINIMUM EXPERIENCE:

Minimum Three (3) years of progressive experience providing executive-level administrative support.
Demonstrated experience with data collection, analysis, and reporting in a municipal, public sector, or corporate environment.
Demonstrated experience supporting the budgeting process.
Demonstrated experience with HRIS, records management systems, and business intelligence tools.

ASSET EXPERIENCE:

Three (3) years progressive administrative experience, in a municipal environment.
Experience with reporting and supporting senior leadership, Council or Board.

Note: A combination of relevant work experience and education may be considered.

WHAT’S IN IT FOR YOU:

Competitive market salary

Competitive employer-paid extended health benefits

OMERS Pension Plan
Opportunity to enter a hybrid work arrangement subject to applicable policies and approvals, following the successful completion of the probationary period.
Live, work, and play in the beautiful city of Belleville and experience all that it has to offer.

HOW TO APPLY:

www.belleville.ca/careers
We thank all applicants who apply but advise that only those selected for an interview will be contacted.
Please be advised that the City of Belleville uses email to communicate with their applicants for open job postings. It is the applicant’s responsibility to include an updated email address that is checked frequently and accepts emails from unknown users. As we send time-sensitive correspondence regarding recruitments via email, it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the job posting.
The City of Belleville is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Division to ensure your accessibility needs are accommodated throughout this process.
Personal information and any supporting material will be administered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative, analytical, and financial support to the Director of Fire and Emergency Services. This role involves managing departmental data, supporting budget development, and coordinating strategic initiatives while maintaining high levels of confidentiality.

Requirements

Candidates must possess a four-year degree in Business Administration, Public Administration, Human Resources, or Data Analytics. A minimum of three years of progressive experience in executive-level administrative support and data analysis is required.

Skills

Administrative support
Data analysis
Financial forecasting
Budgeting
Reporting
Project management
Records management
Communication
Research
Payroll processing
Strategic planning
Performance metrics
Confidentiality
Grant writing
Microsoft Office
Business intelligence

Benefits

Competitive market salary
Employer-paid extended health benefits
OMERS pension plan
Hybrid work arrangement

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Fire and Emergency Services
Data Analytics
Budgeting
Financial Planning
KPI
Grant Writing
Payroll
Records Management
Strategic Decision-making
Project Management
Business Intelligence
AODA
Municipal Government
Public Administration
Human Resources
Emergency Operations
Reporting
Forecasting
Asset Management

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