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Added 9 mins ago
PV
Keyholder
Pet Valu
Ottawa, ON
- Part-time
In cases where the Store Manager or Assistant Store Manager are not in the store, Keyholder may assign daily goals and tasks to ACEs.
Added 9 mins ago
Pharmacy Assistant, L1
CareRx
Oakville, ON
Experience as a Pharmacy Assistant or certification from an accredited Pharmacy Assistant program is preferred, but not required - training will be provided for the position
Added 9 mins ago
OC
Early Childhood Educator (Penticton)
OneSky Community Resources
Penticton 1, BC
- Full-time
…potential of every individual. As an Early Childhood Educator Assistant, you’ll be part of a dedicated team working together to create inclusive, supportive environments for children.…
Added 9 mins ago
OC
Early Childhood Educator Assistant (Penticton)
OneSky Community Resources
Penticton 1, BC
- Full-time
Job Title: Early Childhood Educator Assistant
Added 9 mins ago
OC
Early Childhood Educator Assistant (Oliver)
OneSky Community Resources
BC · Oliver, British Columbia
- Full-time
Job Title: Early Childhood Educator Assistant
Added 9 mins ago
CH
Production Pharmacy Assistant - Express Scripts Canada
Cigna Healthcare
Mississauga, ON
- Full-time
The Production Pharmacy Assistant is responsible for packaging and shipping of pharmaceuticals (both refrigerated and non-refrigerated) and medical supplies. The Production Pharmacy…
Added 9 mins ago
Health Care Assistant, Long Term Care - Bradley Centre - Chilliwack General Hospital
Fraser Health
Chilliwack, BC
Grade 10, graduation from a recognized Health Care Assistant Program or an equivalent combination of education, training, and experience. Food Safety Certificate Level 1.
Added 9 mins ago
TH
Coordonnateur, Dotation en personnel de magasin
The Home Depot Canada
Barrie, ON
- Full-time
…HR function in the store in the areas of staffing, associate training, associate development, and WSIB/WCB administration and reporting, scheduling, and administrative functions. The role…
Added 9 mins ago
RD
Branch Operations Assistant
RBC Dominion Securities
Victoria, BC
- Full-time
The RBC Dominion Securities Management team located in Victoria is looking for a Branch Operations Assistant to join their team! You will provide superior service along with administrative…
Added 9 mins ago
SO
Spirit of Math Teacher - Grade 7 and 8 - High Park
Spirit of Math Schools Inc.
Toronto, ON
- Full-time
…building blocks and relationships which undergird mathematics. The training you will receive as a Spirit of Math teacher will deepen your understanding of math and stretch your abilities as…
Added 9 mins ago
GE
Bar Assistant - Stage Bar
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Attend required meetings, training sessions, and development programs.
Added 24 mins ago
Toolroom Attendant - VER Airport
Okanagan College
Vernon, BC
…In collaboration with instructor(s), Trades Client Services Assistant(s), and Central Stores, confirms student request and payment for toolboxes and delivery to Regional campus(es), if…
Added 24 mins ago
AA
Assistant general manager
Advance Auto Parts
Fredericton, NB
- $20.1 to $25.6 CAD / hour
- Full-time
Essential Job Skills Necessary for Success as an Assistant General Manager
Added 24 mins ago
M
Automotive Paint Shop Assistant
Multimatic
Newmarket, ON · Multimatic Niche Vehicles North America
- Full-time
MNVNA is seeking an Automotive Paint Shop Assistant who will aid in the daily activities associated with our Automotive Paint Shop. This is a unique and exciting opportunity for candidates…
Added 24 mins ago
SI
Retail Assistant Manager
Staples Inc.
Quebec, QC
- Full-time
As an Assistant Manager, you will enable operational and sales excellence, ensuring that both our customers and associates have exceptional experiences. You will break down barriers and…
Added 39 mins ago
FS
Assistant Director of Housekeeping
Four Seasons Hotels and Resorts
Whistler, BC · Four Seasons Whistler
- Full-time
Join our dynamic, diverse team at Four Seasons Resort & Residences Whistler as the Assistant Director of Housekeeping. This position reports to the Director of Housekeeping, is responsible…
Added 39 mins ago
D
Lab Assistant
Dynacare
Canada
- Full-time
You have completed Secondary School and a Laboratory Assistant training program or a Medical Lab Assistance course with specialized training in phlebotomy
Added 39 mins ago
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Directeur adjoint de magasin
Loblaw Companies Limited
Levis, QC
- Full-time
Reporting to the Store Manager, the Assistant Store Manager will provide excellence in customer service. Demonstrate leadership by managing employees and effectively planning.
Added 39 mins ago
PS
Assistant Director, Regional Offices Branch
Public Service Alliance of Canada
Ottawa, ON
- $152,749 to $171,923 CAD / year
- Full-time
Under the direction of the Director, Regional Offices Branch, the Assistant Director provides strategic and operational leadership for the Regional Offices Branch, They support the Director…
Added 39 mins ago
FB
Assistant Bakery Manager
Farm Boy Inc.
Ottawa, ON
- $21 CAD / hour
- Full-time
Support team development through training, coaching, motivation, and recognition while maintaining a high level of trust, confidentiality, and professionalism.
Added 39 mins ago
BL
Office Services Assistant
BC Legal Management Association
BC · West Vancouver, BC
- Other
We are seeking an Office Services Assistant to join our Office Services team. This is a full-time, permanent position - ideal for individuals who are eager for growth, committed to…
Added 54 mins ago
SP
Concierge
Southwest Properties
Halifax, NS
- Full-time
Work Location: Concierge desk, with rounds of entire complex required. Cross-training at all Southwest Properties buildings, all located in Downtown Halifax.
Added 54 mins ago
PR
Maintenance Assistant
PARC Retirement Living
BC · North Vancouver, BC
- Part-time
…independent senior-living communities. We’re seeking a Maintenance Assistant to join our Cedar Springs PARC community in North…
Added 54 mins ago
FB
Assistant Grocery Manager
Farm Boy Inc.
London, ON
- From $21 CAD / hour
- Full-time
Support team development through training, coaching, motivation, and recognition while maintaining a high level of trust, confidentiality, and professionalism.
Added 54 mins ago
FB
Assistant Meat Manager
Farm Boy Inc.
Barrie, ON
- From $21.5 CAD / hour
- Full-time
Support team development through training, coaching, motivation, and recognition while maintaining a high level of trust, confidentiality, and professionalism.

City of Belleville

Executive Assistant

Belleville, ON, K8N 3A5, Canada

$83,128.45 to $98,961.48 CAD / year · Full-time

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Job details

Pay: $83,128.45 to $98,961.48 CAD / year
Job type: Full-time
Apply by: Feb 4, 2027
Working hours: 35 hours per week
Posting language: English
Posted: Nov 6, 2026

Original job description

EXECUTIVE ASSISTANT

The City of Belleville, known as the ‘Friendly City’, is located at the mouth of the Moira River where it meets the picturesque Bay of Quinte. Experience world-class fishing, boating, cycling, and walking along approximately 14 kilometers of waterfront trails. Situated between Toronto and Montreal, and less than one hour from the U.S. border, the City truly is at the center of it all.

Approximately 56,000 people make Belleville their home and over 220,000 live within 30 minutes of the City. We are in close proximity to Prince Edward County where you can discover award winning wineries and numerous beaches including Sandbanks Provincial Park. We are home to Loyalist College of Applied Arts and Technology as well as Albert College, Canada’s oldest co-ed boarding independent private school. The historic downtown core provides numerous restaurants, shopping and live music and theater venues for an amazing cultural experience. Our inviting blend of small town warmth and big city amenities, quality of life and affordable housing make Belleville the perfect place to live, work and play. More information is available at www.belleville.ca

Currently, the City of Belleville has an exciting opportunity for a highly motivated, strategic, and dynamic individuals to join our Fire and Emergency Services Department as an Executive Assistant. Position Type: Permanent Full Time
Number of Positions: One (1)
Department: Fire and Emergency Services Department
File Number: SV26-127
Location: Fire Station 1 ( 60 Bettes Street, Belleville, ON)
Hours: 35 hours per week, Monday to Friday, 8:30 AM – 4:30 PM
Employee Group: Non-Union
Salary: Grade 9 ($83,128.45 to $98,961.48)
Closing Date: Friday, November 27, 2026 at 4:30 PM PURPOSE AND SCOPE:
The Executive Assistant provides high-level administrative, analytical, financial and operational support to the Director, Fire and Emergency Services. This position supports strategic decision-making across the Fire and Emergency Services (FES) portfolios, including developing, implementing, and analyzing daily, monthly, and annual emergency response reporting and performance metrics. The Executive Assistant is responsible for compiling and evaluating data to support forecasting, identifying trends, and informing the development of best practices, ensuring alignment with key performance indicators, industry standards, and service delivery requirements that reflect the Corporation’s operational needs and circumstances.
The Executive Assistant works with a high degree of independence, judgment, discretion, and professionalism. The role regularly participates in and supports sensitive corporate matters and is entrusted with highly confidential information related to personnel matters, volunteer fire services labour relations, corporate strategy, Council, Senior Leadership Team discussions, and emergency operations. During major incidents or Emergency Operations Centre activations, the position provides confidential administrative and coordination support to facilitate timely, informed, and effective emergency response activities.
KEY DUTIES AND RESPONSIBILITIES:

Collect, analyze, track, and report on operational, financial, performance, and key performance indicator (KPI) data to support the Director’s decision-making across the Fire and Emergency Management portfolios.
Support financial planning and stewardship by forecasting annual expenditures; assisting with the development and monitoring of operating and capital budgets; assessing assets identified in the Asset Management Plan for replacement, renewal, consolidation, or other lifecycle actions; and monitoring FES revenue streams, including false alarms, Highway 401 responses, fireworks permits, and file searches.
Identify, research, coordinate, prepare, and submit grant opportunities relevant to Fire Services and Emergency Management, including supporting documentation, reporting requirements, and follow-up activities.
Provide senior-level executive and administrative support to the Director, including managing calendars; scheduling meetings; preparing agendas, briefing notes, correspondence, reports, and presentations; and coordinating materials for Council, Senior Leadership Team (SLT), committees, external stakeholders, and other audiences.
Conduct research and prepare concise briefing materials, issue summaries, recommendations, and confidential reports to support the Director’s review, development, implementation, and communication of departmental and corporate strategies.
Coordinate and monitor departmental initiatives, projects, and action items in collaboration with internal departments and external partners; track progress against timelines and deliverables; and support timely resolution of issues.
Coordinate departmental responses to internal and external inquiries, ensuring accurate, timely, and consistent communication.
Oversee FES payroll submissions, ensuring information is complete, accurate, timely, and handled in accordance with applicable procedures and confidentiality requirements.
Serve as the departmental liaison for FES content on the City website, coordinating updates to ensure information is current, accurate, accessible, and aligned with corporate communication standards.
Maintain secure and accurate confidential files, records, privileged communications, and reports related to FES matters, volunteer fire services labour relations, Council and SLT discussions, corporate strategy, local businesses, community partners, and other sensitive matters.
Provide confidential administrative support during major incidents and Emergency Operations Centre activations, including preparing and maintaining records, acting as a scribe as required, coordinating administrative communications, and activating the corporate mass notification system. The position may be exposed to sensitive information involving police, fire, emergency medical services, and provincial or federal partners.
Support departmental Accessibility for Ontarians with Disabilities Act (AODA) requirements and initiatives, as assigned.
Perform all responsibilities through an equity, diversity, inclusion, accessibility, and respect lens, promoting fair, inclusive, and culturally responsive practices in all interactions and work products.
Perform other related duties as assigned.

Note: Above duties are representative of a typical position and are not to be construed as all-inclusive.

QUALIFICATIONS
MINIMUM EDUCATION:

Four-year Degree in Business Administration, Public Administration, Human Resources, Data Analytics.
Satisfactory Criminal Record Check (“CRC”) prior to commencing work at the City of Belleville.

ASSET EDUCATION:

Project Management Certification e.g., Project Management Professional (PMP), Certified Associate in Project Management (CAPM)
Data Analytics Certification or Training, e.g., Microsoft Certified: Data Analyst Associate (Power BI), Statistics, Excel, SQL, Tableau.

MINIMUM EXPERIENCE:

Minimum Three (3) years of progressive experience providing executive-level administrative support.
Demonstrated experience with data collection, analysis, and reporting in a municipal, public sector, or corporate environment.
Demonstrated experience supporting the budgeting process.
Demonstrated experience with HRIS, records management systems, and business intelligence tools.

ASSET EXPERIENCE:

Three (3) years progressive administrative experience, in a municipal environment.
Experience with reporting and supporting senior leadership, Council or Board.

Note: A combination of relevant work experience and education may be considered.

WHAT’S IN IT FOR YOU:

Competitive market salary

Competitive employer-paid extended health benefits

OMERS Pension Plan
Opportunity to enter a hybrid work arrangement subject to applicable policies and approvals, following the successful completion of the probationary period.
Live, work, and play in the beautiful city of Belleville and experience all that it has to offer.

HOW TO APPLY:

www.belleville.ca/careers
We thank all applicants who apply but advise that only those selected for an interview will be contacted.
Please be advised that the City of Belleville uses email to communicate with their applicants for open job postings. It is the applicant’s responsibility to include an updated email address that is checked frequently and accepts emails from unknown users. As we send time-sensitive correspondence regarding recruitments via email, it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the job posting.
The City of Belleville is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Division to ensure your accessibility needs are accommodated throughout this process.
Personal information and any supporting material will be administered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative, analytical, and financial support to the Director of Fire and Emergency Services. This role involves managing departmental data, supporting budget development, and coordinating strategic initiatives while maintaining high levels of confidentiality.

Requirements

Candidates must possess a four-year degree in Business Administration, Public Administration, Human Resources, or Data Analytics. A minimum of three years of progressive experience in executive-level administrative support and data analysis is required.

Skills

Administrative support
Data analysis
Financial forecasting
Budgeting
Reporting
Project management
Records management
Communication
Research
Payroll processing
Strategic planning
Performance metrics
Confidentiality
Grant writing
Microsoft Office
Business intelligence

Benefits

Competitive market salary
Employer-paid extended health benefits
OMERS pension plan
Hybrid work arrangement

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Fire and Emergency Services
Data Analytics
Budgeting
Financial Planning
KPI
Grant Writing
Payroll
Records Management
Strategic Decision-making
Project Management
Business Intelligence
AODA
Municipal Government
Public Administration
Human Resources
Emergency Operations
Reporting
Forecasting
Asset Management

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