Office Coordinator

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.

The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

Reporting to the Manager of Construction & Materials in the Mobility Business Unit, the Office Coordinator supports divisional administration to ensure efficient operations through timely and accurate completion of tasks. Primary duties include:

• Manage correspondence, emails, schedules, meeting minutes, documents, records, filing structures, and tracking systems.
• Maintain accurate records and coordinate timely completion of 311 service requests, Council inquiries and ATIA requests.
• Prepare, format and edit correspondence, reports and presentation.
• Coordinate and track staff training, accreditation, conference activities.
• Prepare and maintain corporate reports, safety documents, vacation records, credit card statements and expense reports.
• Prepare and manage procurement documents, invoices, work orders, budget reports, and support closeout activities.
• Review work order quality, track progress and report completion details with teams.
• Schedule and coordinate fleet maintenance and repairs to minimize downtime. 
• Support recruitment, onboarding and departures, including workspace setup.
• Manage staff events and logistics to support engagement and morale.
• Manage facility, office equipment and furniture needs.
   

Qualifications

• A completed 1 year certificate in Human Resources, Office Administration, or Professional Administrative and at least 3 years of progressively more responsible administrative and/or office management experience.
• Financial and Supply Chain Management experience will be given preference.
• Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, and Teams) is required.
• Understanding of Mobility would be an asset. 
• Success in this position requires exceptional interpersonal skills, organizational skills and ability to work in a fast-paced environment with minimal supervision. 
   

Pre-employment Requirements 

• Applicants will be tested for appropriate skills.

• Successful applicants must provide proof of qualifications.

Workstyle 

• This position may be eligible to work from home for at least part of the time as one of several flexible work options available to City employees. These arrangements depend on the operational requirements of the role, employee suitability, and are subject to change based on operational needs and corporate direction.

Position and Pay Information

• Business Unit: Mobility 
• Union: CUPE Local 38
• Position Type: 1 Permanent
• Compensation: Pay Grade 7 $36.60 - 48.97 per hour 
• Hours of work: Standard 35 hour work week.
• Days of work: This position works a 5-day work week with 1 day off in a 3 week cycle.
• Location: 2808 Spiller Road, SE
• Audience: Internal/External
• Apply By: November 18th, 2026
• Job ID:  315447